Enterprise Project Portfolio Management Office Delivery Director

Position Details
Position Information
Department
V Pres Finance and Admin (QFA)
Position Title
Specialist 2-IT Strategic
Job Title
Enterprise Project Portfolio Management OfficeDelivery Director
Appointment Type
Professional Faculty
Job Location
Various Locations
Benefits Eligible
Full-Time, benefits eligible
Job Summary
The Office of the Vice President of Finance and Administration Enterprise Project Portfolio Management Office (EPPMO) is seeking a Delivery Director. This is a full-time (1.00 FTE), 12-month, professional faculty position.
The Enterprise Project Portfolio Management Office (EPPMO) is a single, integrated office with a university-wide scope of responsibilities and perspective. EPPMO manages Oregon State University's portfolio of projects, helping drive mission fulfillment while remaining responsive to rapid growth within and across the institution.
The EPPMO Delivery Director (DD) will be responsible for providing leadership for the development and maintenance of a cohesive strategy for EPPMO delivery services including program and project management, developing the Project Management and Business Analyst Communities of practice, leading continuous quality improvement within EPPMO, providing leadership, acting as a trusted advisor for successful management and executing projects and programs across the university that support the university's strategic plan, the IT Strategic Plan, the division's strategic priorities and the DFA Framework for Success. The scope of projects typically spans across the enterprise/university to advance the university's objectives and strategic priorities.
Responsibilities include:

• Portfolio Management Support: As a member of the EPPMO leadership team, deliver maximum value for OSU through the development and delivery of a strategically aligned portfolio that is planned, designed, governed, delivered, and optimized.
• Program and Project Oversight: Provide strategic direction and oversight for programs and projects within the EPPMO. Ensure alignment with organizational goals, objectives, and priorities.
• Program and Project Management: Directly manages assigned projects.
• Delivery Management: Develop, implement, and lead effective delivery strategies, methodologies, and frameworks to ensure successful execution of programs and projects. Monitor progress, identify risks, and implement mitigation plans to ensure on-time and within-budget delivery.
• Stakeholder Management: Collaborate with key stakeholders, including executives, business leaders, and project teams, to understand their requirements, expectations, and priorities. Foster strong relationships and ensure effective communication throughout the project lifecycle.
• Resource Allocation: Work closely with resource managers to allocate appropriate resources, including project managers, business analysts, vendor resources, and other team members, to support program and project delivery. Optimize resource utilization and ensure teams have the necessary skills and capabilities.
• Performance Monitoring: Establish performance metrics and KPIs to measure the success of EPPMO services, including program and project delivery. Regularly monitor and report on performance, identifying areas for improvement and implementing corrective actions as needed.
• Performance Reporting: Determine, manage and execute regular updates and reporting of the programs and projects within the Enterprise Project Portfolio across multiple stakeholder groups including senior leadership, project teams, internal and external university stakeholders.
• Continuous Improvement: Drive continuous improvement initiatives within the EPPMO, identifying opportunities to enhance delivery processes, tools, and methodologies. Stay updated on industry best practices and emerging trends in program and project management.
• Community of Practice Leadership: Provide leadership for the development of the Project Management and Business Analyst Community of Practice to establish and develop skills, capabilities, systems, tools, and processes to enable OSU's PM and BA resources to collaboratively deliver maximum value to OSU in the most scalable, effective, and efficient way.
• Risk Management: Proactively identify and manage risks and issues that may impact portfolio, program and project delivery. Develop risk mitigation strategies and contingency plans to minimize disruptions and ensure successful outcomes.
• People Management and Leadership: Supervise, coach, mentor and develop staff; Oversee vendors, and contracted employees; Provide career development planning and opportunities.
• Provide guidance and coaching to ensure teams carry out the strategic direction and goals for EPPMO.
• May act on behalf of the Executive Director (ED) as needed and appropriate.
• Provide guidance and leadership for the development and tracking of the overall portfolio roadmap, timeline and progress to be reported to the university community and stakeholder groups.
• Prepare for key EPPMO meetings including agenda and supporting material preparation and coordination amongst EPPMO staff and key stakeholders, including supporting preparations for upcoming portfolio decisions.
• Provide project leadership, management and coordination of assigned projects with an emphasis on business processes, information technology and teaching/research activities.

The DD provides consultation to units, departments, schools, colleges, key business stakeholders, and external vendors, and actively engages with internal and external stakeholders to provide guidance, consultation, and leadership to advance the projects and programs managed by the EPPMO. Working closely with Business Analysts (BA), the incumbent will have a working knowledge of business, information technology, and academic functions consisting of an understanding of data, business processes, applications, networks, systems and infrastructure, and will leverage this knowledge to effectively support various projects within the scope of business, IT, and research/teaching projects within the university.
EPPMO is a close partner of University Information and Technology (UIT) and considered part of the broader UIT community. As such our positions align with the following UIT commitments to the OSU community:
UIT has a deep commitment to and belief in the strength and value of diversity, equity, and inclusion, both throughout our team and as an intentional and active practice to advance the vision, mission and strategic efforts of the entire university. As a member of the UIT community, the person in this position is expected to foster and promote the values of diversity, equity, and inclusion and demonstrate a commitment to inclusive excellence in their work. Please note all UIT team members are expected to meet the following commitments:

• UIT commits to deliver data as a strategic working asset and to enable data informed decision making across OSU. UIT leaders and staff lead by example and use data to inform decision making at all levels in the organization. Persons in technology roles are also expected to design systems with data portability in mind and work within enterprise architecture and privacy guidelines.
• UIT commits to and believes in the strength and value of diversity, equity, inclusion, and access (DEIA) both throughout our team and as an intentional and active practice to advance the vision, mission, and strategic efforts of the entire university. As a member of the UIT community, the person in this position is expected to foster and promote the values of DEIA and demonstrate a commitment to inclusive excellence in their work.
• Proactively securing and protecting OSU's digital assets and information systems are crucial to our missions of teaching and learning, research, and extension and engagement. All OSU IT professionals are directly responsible for providing high quality and secure IT systems and services. Persons in technology roles are expected to be responsive to security related actions and requirements and to collaborate to find secure ways to support the OSU community.

Why OSU?
Working for Oregon State University is so much more than a job!
Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS:
• Top 1.4% university in the world
• More research funding than all public universities in Oregon combined
• 1 of 3 land, sea, space and sun grant universities in the U.S.
• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
• 7 cultural resource centers that offer education, celebration and belonging for everyone
• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
• 35k+ students including more than 2.3k international students and 10k students of color
• 217k+ alumni worldwide
• For more interesting facts about OSU visit: https://oregonstate.edu/about
Locations:
Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package:
Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:
• Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
• Free confidential mental health and emotional support services, and counseling resources.
• Retirement savings paid by the university.
• A generous paid leave package, including holidays, vacation and sick leave.
• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.
Key Responsibilities
Portfolio Delivery Management (55%)

• Facilitate EPPMO strategic planning and service implementations that support the OSU Strategic Plan and UIT Strategic Plan.
• As a member of the EPPMO leadership team, deliver maximum value for OSU through the development and delivery of a strategically aligned portfolio that is planned, designed, governed, delivered, and optimized.
• Lead, manage, mature, and socialize portfolio intake and prioritization process.
• Oversee and participate in the development of business cases required for acceptance in Project Portfolio.
• Provides oversight for first line support for the delivery of projects within the EPPMO, and coordinate and optimize delivery across projects, considering dependencies and priorities.
• Serves as the initial point of review, feedback, leadership and guidance for business cases and project documentation.
• Monitor Project Portfolio progress, identify risks, implement mitigation strategies, manage the portfolio issue log, and recommend response plans.
• Eliminate/address barriers (resource, staffing, political) impeding the successful completion of the portfolio of projects and programs for the university.
• Facilitate risk assessments to identify risks within programs and projects and facilitate mitigation strategies and recommendations.
• Vendor management to include RFP, contracting, onboarding, and daily oversight and management for external consultants.
• Provide and ensure the delivery and consistency across project teams of industry best practice project management methodologies, process, tools and templates.
• Lead resource management and tracking in support of EPPMO resources to ensure the system of projects and dependencies or conflicts of resource needs are addressed across the portfolio.
• Stand in for and attend meetings to represent the ED in their absence as needed and appropriate.
• Lead and manage the development of metrics and dashboard reporting for EPPMO services to form a comprehensive picture of EPPMO health and value.
• Determine, manage and execute regular updates and reporting of the programs and projects within the Enterprise Project Portfolio across multiple stakeholder groups including senior leadership, project teams, internal and external university stakeholders.
• Lead efforts to assess and continuously improve EPPMO practices and services.
• Provide project leadership, management and coordination of assigned projects with an emphasis on business process, information technology and teaching/research activities.

Internal/External Leadership and Collaboration (20%)

• Establish and maintain cross-functional and inter-departmental relationships and partnerships vital to the success of EPPMO.
• Identify and reduce duplication of efforts to build trust and collaboration.
• Maintain and establish positive and productive working relationshi...