Address
Form of workPosting Details
Posting Summary
Working Title
Enrollment Services Specialist
Role Title
Admin and Office Spec II
Role Code
19012-SW
FLSA
Nonexempt
Pay Band
02
Position Number
277W0902
Agency
Paul D. Camp Community College
Division
Paul D. Camp Community College (Div)
Work Location
Franklin (City) - 620
Hiring Range
$15.00 - $16.00 hr. DOQ
Emergency/Essential Personnel
No
EEO Category
F-Admin Supp
Full Time or Part Time
Part Time
Does this position have telework options? -Telework options are subject to change based on business needs-
Does this position have a bilingual or multilingual skill requirement or preference?
Work Schedule
Monday - Friday, 8:00 AM -5:00 PM.
This is a wage position limited to working no more than 1,500 hours during the 12 month period of May 1 - April 30, regardless of the hire date.
Sensitive Position
No
Job Description
Paul D. Camp Community College is a small 2-year college in Southeast Virginia. Campuses are located in Franklin and Suffolk. There also is a center in Smithfield. The college offers associate degrees, certificates, and career studies certificates In transfer and career/technical programs; credit and non-credit workforce services and training for businesses and industries; special interest classes for the community; and summer classes for youth through the Regional Workforce Development Center. A dual enrollment program for high school students, online courses, and developmental studies classes are available at the college as well.
The Enrollment Services Specialist will manage every single step of the registration process for all Workforce classes as well as managing the marketing of all Workforce classes via the website, social media, and print materials. The incumbent will collaborate daily Workforce Administrative team, coaches, instructors, and industry partners.
Some of the duties include:
-Entering all registrations for WF Dev.'s non-credit courses in WES (Workforce Enterprise System) and SIS (Student Information System).
-Collecting and process paperwork for WCG, FANTIC, & G3, ensure domicile status of student, and approve eligibility for funding.
-Updating official student records as needed.
-Coordinating with appropriate Workforce Development staff and/or Student Finance staff for student cancellations, refunds, and transfer classes.
-Coordinating with appropriate Workforce Staff on class additions, changes, and cancellations.
-Coordinating with instructors/coordinators on class schedules and grades.
-Ensuring the security, confidentiality and integrity of student academic records and transcript data in compliance with college policies and appropriate state standards.
-Serving as Workforce Development's custodian of student data and records as well as resources for FERPA-related issues.
-Addressing customer service questions in person, over the telephone, and through email, as it relates to classes, schedules, pricing, discounts, refunds, and other college operations to assist visitors and students.
-Processing student's Record of Attendance and Grades in WES for non-credit classes.
This is a wage position limited to working no more than 1,500 hours during the 12 month period of May 1 - April 30, regardless of the hire date. The wage employment period resets on May 1 of the following year. All wage employees are limited to working no more than 29 hours per week on average over the 12-month period. This wage position offers no state benefits.
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
-Demonstrated ability to interpret and apply policy and procedures to a variety of processes.
-Demonstrated ability to prioritize workload, anticipate and meet deadlines, and respond to changing priorities.
-Demonstrated ability to maintain confidentiality of work-related information and materials.
-Demonstrated proficiency using word processing, spreadsheet, database, presentation, and email software.
-Ability to learn PeopleSoft.
-Ability to communicate effectively both orally and in writing with a diverse public including the ability to draft correspondence and other planning and reporting documents.
-Excellent organizational skills.
-Strong customer service skills with a high degree of professionalism.
-Ability to work independently and collaboratively.
Additional Considerations
-Demonstrated proficiency using Microsoft Office Suite - Word, Excel, PowerPoint, and Outlook.
Operation of a State Vehicle
No
Supervises Employees
No
Required Travel
N/A
Posting Detail Information
Posting Number
WGE_1791P
Recruitment Type
General Public - G
Number of Vacancies
1
Position End Date (if temporary)
Job Open Date
01/26/2024
Job Close Date
02/16/2024
Open Until Filled
Agency Website
www.pdc.edu
Contact Name
Renee Brown
Email
rbrown@pdc.edu
Phone Number
(757) 569-6050
Special Instructions to Applicants
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx , or call DARS at 800- 552-5019.
Additional Information
Background Check Statement Disclaimer
The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
ADA Statement
The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting
https://jobs.vccs.edu/postings/69698
Posting Summary
Working Title
Enrollment Services Specialist
Role Title
Admin and Office Spec II
Role Code
19012-SW
FLSA
Nonexempt
Pay Band
02
Position Number
277W0902
Agency
Paul D. Camp Community College
Division
Paul D. Camp Community College (Div)
Work Location
Franklin (City) - 620
Hiring Range
$15.00 - $16.00 hr. DOQ
Emergency/Essential Personnel
No
EEO Category
F-Admin Supp
Full Time or Part Time
Part Time
Does this position have telework options? -Telework options are subject to change based on business needs-
Does this position have a bilingual or multilingual skill requirement or preference?
Work Schedule
Monday - Friday, 8:00 AM -5:00 PM.
This is a wage position limited to working no more than 1,500 hours during the 12 month period of May 1 - April 30, regardless of the hire date.
Sensitive Position
No
Job Description
Paul D. Camp Community College is a small 2-year college in Southeast Virginia. Campuses are located in Franklin and Suffolk. There also is a center in Smithfield. The college offers associate degrees, certificates, and career studies certificates In transfer and career/technical programs; credit and non-credit workforce services and training for businesses and industries; special interest classes for the community; and summer classes for youth through the Regional Workforce Development Center. A dual enrollment program for high school students, online courses, and developmental studies classes are available at the college as well.
The Enrollment Services Specialist will manage every single step of the registration process for all Workforce classes as well as managing the marketing of all Workforce classes via the website, social media, and print materials. The incumbent will collaborate daily Workforce Administrative team, coaches, instructors, and industry partners.
Some of the duties include:
-Entering all registrations for WF Dev.'s non-credit courses in WES (Workforce Enterprise System) and SIS (Student Information System).
-Collecting and process paperwork for WCG, FANTIC, & G3, ensure domicile status of student, and approve eligibility for funding.
-Updating official student records as needed.
-Coordinating with appropriate Workforce Development staff and/or Student Finance staff for student cancellations, refunds, and transfer classes.
-Coordinating with appropriate Workforce Staff on class additions, changes, and cancellations.
-Coordinating with instructors/coordinators on class schedules and grades.
-Ensuring the security, confidentiality and integrity of student academic records and transcript data in compliance with college policies and appropriate state standards.
-Serving as Workforce Development's custodian of student data and records as well as resources for FERPA-related issues.
-Addressing customer service questions in person, over the telephone, and through email, as it relates to classes, schedules, pricing, discounts, refunds, and other college operations to assist visitors and students.
-Processing student's Record of Attendance and Grades in WES for non-credit classes.
This is a wage position limited to working no more than 1,500 hours during the 12 month period of May 1 - April 30, regardless of the hire date. The wage employment period resets on May 1 of the following year. All wage employees are limited to working no more than 29 hours per week on average over the 12-month period. This wage position offers no state benefits.
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
-Demonstrated ability to interpret and apply policy and procedures to a variety of processes.
-Demonstrated ability to prioritize workload, anticipate and meet deadlines, and respond to changing priorities.
-Demonstrated ability to maintain confidentiality of work-related information and materials.
-Demonstrated proficiency using word processing, spreadsheet, database, presentation, and email software.
-Ability to learn PeopleSoft.
-Ability to communicate effectively both orally and in writing with a diverse public including the ability to draft correspondence and other planning and reporting documents.
-Excellent organizational skills.
-Strong customer service skills with a high degree of professionalism.
-Ability to work independently and collaboratively.
Additional Considerations
-Demonstrated proficiency using Microsoft Office Suite - Word, Excel, PowerPoint, and Outlook.
Operation of a State Vehicle
No
Supervises Employees
No
Required Travel
N/A
Posting Detail Information
Posting Number
WGE_1791P
Recruitment Type
General Public - G
Number of Vacancies
1
Position End Date (if temporary)
Job Open Date
01/26/2024
Job Close Date
02/16/2024
Open Until Filled
Agency Website
www.pdc.edu
Contact Name
Renee Brown
rbrown@pdc.edu
Phone Number
(757) 569-6050
Special Instructions to Applicants
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx , or call DARS at 800- 552-5019.
Additional Information
Background Check Statement Disclaimer
The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
ADA Statement
The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting
https://jobs.vccs.edu/postings/69698
