Employee Services - Human Resources Coordinator

Kentucky Housing Corporation

General Purpose of the Job

Performs a variety of routine administrative, technical and professional work to address Human Resources (HR) needs for the corporation. Responsible for coordinating policies and programs relating to all phases of HR and employee relations activities including, job analysis; compensation data administration; special projects and other activities that fall within the scope of HR.

Serves as the primary administrator of the corporation's Human Resource Information System (HRIS) in addition to Workman's Compensation claims, Employment Verifications and Unemployment Claims. Further, serves as the coordinator for weekly Vacancy Report composition, day-to-day processing responsibilities and overall maintenance of employee main files.

Essential Duties and Responsibilities

• Coordinates all orientation scheduling and candidate communications, assists Employee Services benefits administrator with onboarding sessions and presentations as needed.
• Coordinates external job postings.
• Coordinates candidate interview calendars with all parties involved in a recruitment case at the direction of the recruiter on the case.
• Processes all data entry and necessary HRIS workflows through engagement and support of managers and general personnel operating within the system.
• Keeps abreast of current HR trends, developments and legal issues in the industry. Participates in cross-functional study groups and company-wide programs and initiatives as requested. Completes special projects as assigned.
• Maintains employee information within HRIS and LMS as well as in personnel files: filing employee documents, maintaining confidentiality; updating information regarding employment status, new hire processing, termination processing, position creation; verification of employment inquiries and other personnel-related documents. Provides necessary benefits and job status information to coordinate with payroll and insurance providers for processing as needed.
• Assists in job analysis to update job analysis questionnaires and creates job descriptions as needed with the guidance of HR Director.
• Data entry upkeep and management of our inhouse compensation database based on salary adjustments and new position creation.
• Assists other members of the department in completing clerical tasks in support of HR processes and procedures administered by other team members such as FMLA or WC communications and form acquisition.
• Other job duties as assigned.

Knowledge, skills, and abilities required of the position

Knowledge of:

• Word processing/spreadsheet applications such as Microsoft Word/Excel
• Basic rules of grammar and business writing
• Basic mathematic principles

Skill in:

• Collecting, analyzing and evaluating data
• Dealing with a diverse group of external and internal contacts at all levels
• Analyzing problems and reaching solutions

Ability to:

• Plan and organize work activities
• Prepare reports
• Present ideas effectively
• Handle sensitive/confidential information
• Develop work plans and implement projects independently

Additional Information

Position requires knowledge of MS Office Suite products. Position requires ability to work effectively with a wide variety of people, including external contacts as well as cross-departmental teams; ability to work in a team and as an individual to gain consensus; ability to multitask; ability to deal effectively with conflict; ability to work well under high pressure situations; ability to plan and present ideas effectively, both verbally and in writing. Position requires strong analytical skills, including problem-solving and attention to detail. Must be able to make sound, reasonable decisions and recommendations, meeting regular tight deadlines, and handle sensitive and confidential information on a regular basis with an attention to detail. Position also requires excellent interpersonal skills.

Education Requirements

This level of knowledge would normally be acquired through completion of a bachelor's degree program in Human Resources management, business administration, or related field of study. Aminimum of four years' related experience may be substituted for degree requirements.

Experience Requirements

Position requires one to three years of related experience. Someone familiar with Human Resources work but not necessarily advanced in their acumen.

Required Competencies

Written Communication: Can write clearly and succinctly in a variety of communication settings and styles. Has the ability to get messages across that have the desired effect.

Customer Focus: Dedicated to meeting the expectations and requirements of internal and external customers.

Ethics and Values: Adheres to the corporate values of respect, commitment, and integrity.

Organizational and Priority Setting Skills: Sets goals and objectives; identifies roadblocks; uses time effectively and efficiently and can handle uncertainty and cope with change.

Initiative: Effectively completes assigned tasks, seeks additional opportunities, and continuously strives to improve skills and abilities.