Elementary School Principal Secretary

Position Type:
Administrative Support/Clerical/Administrative Assistant
Date Posted:
12/18/2023
Location:
Angling Road Elementary
Date Available:
January 2024
Closing Date:
12/22/2023
District:
Portage Public Schools - website
ELEMENTARY SCHOOL PRINCIPAL SECRETARY
Angling Road Elementary School
Start Date: January 2024
8 Hours Per Day
School Year
Job Summary: Provides administrative support for the Elementary School Principal
Essential Duties and Responsibilities:

• Receives and screens telephone calls, visitors and letters. Answers general questions and furnishes information to assist the principal. Routes or answers routine correspondence not requiring the principal's attention.
• Communicates information from the principal to administrators, staff, students and parents regarding school policies, events, academic and non-academic matters.
• Maintains and updates Skyward computer database.
• Enrolls new students by assisting parents with the completion of required forms, arranging testing and assisting with placements. Makes enrollment packets for new families and provides building tours if requested.
• Processes records for students that have withdrawn.
• Forwards records for sixth grade students to appropriate school
• Performs bookkeeping duties such as balancing internal accounts, preparing budget reports, banking, and deposits petty cash. Disburses, maintains, and audits the school accounts, including teacher supplies.
• Prepares routine letters, memos, requisitions and work order requests for the principal's signature
• Schedules conferences and vision and hearing clinics.
• Orders teaching supplies throughout the year and maintains textbook inventory.
• Assists ill or injured students in the health room, administers medications to students as ordered by a physician, calls parents, and prepares student accident reports.
• Prepares reports required by the school district and by county and state agencies such as Count Day, and November and February MCIR health department report, and OSHA report. Compiles statistics from various records.
• Arranges vision and hearing clinics for students.
• Prepares school directory, newsletters, staff bulletins, and other communications as required
• Schedules substitute teachers, completes required forms, and completes absence reports
• Assists principal with state mandated testing by assuring proper student identification, checking in and organizing testing materials, and returning material to the testing center.
• Handles many aspects of field trips such as collecting and depositing money, issuing permission slips, generating purchase orders to vendors.
• Performs other duties as assigned.
• Regular and consistent attendance.

Minimum Qualifications:

• Associates degree or equivalent in Business, Administrative Assistant or related field.
• One to Three years prior office experience.
• Proficient computer and document skills.
• Excellent verbal and written communication skills.
• Mathematical skills including; addition, subtraction, multiplication, and division.
• Ability to maintain a high level of confidentiality.
• Ability to perform duties with awareness of all district requirements and Board Policies.
• Ability to respond to complex questions and refer unusual problems to higher levels.
• Ability to analyze facts and draw valid conclusions.
• Standard office skills including office equipment.

Please apply online at: https://www.portageps.org/page/employment-at-pps
Notice of Non-Discrimination: he Board of Education does not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), disability, age, religion, height, weight, marital or family status, military status, ancestry, genetic information, or any other legally protected category, (collectively, "Protected Classes"), in its programs and activities, including employment opportunities. The following positions at Portage Public Schools have been designated to handle inquiries regarding the nondiscrimination policy: Human Resources Director Brad Galin and Human Resources Manager Jennifer Tuyls. Contact information: 269-323-5000, 8107 Mustang Drive, Portage, Mi 49002