Elementary Building Secretary

C lassified Job Description

Title: Principal / School Secretary

Reports to: Principal / Assistant Principal

Summary of Position

Perform confidential secretarial work for the building administrator(s) and ensure the smooth operation of the school office.

Essential Duties and Responsibilities

• Provide a welcoming and helpful point of contact
• Monitor visitor access
• Maintain school master calendar
• Assist in the coordination of report card, midterm, and/or honor roll distribution
• Arrange and schedule appointments
• Manage student and staff records
• Coordinate pre and post school year preparation
• Manage inventory and distribute office supplies
• Process new and transferring students
• Obtain coverage for last minute teacher absences
• Assist in planning and operation of school functions
• Enter work-order requests
• Perform other duties as assigned by the Principal

Key Success Factors

• Organized
• Self-starter
• Team Player
• Is flexible and knows how to prioritize
• Has a positive attitude and understands the importance of providing excellent customer service

Job Requirements

Skills:

• Good communication skills in person, over the phone, and through email

Skills/Knowledge of (Equipment or Software):

• Google: email, calendar, drive
• Microsoft Office: Word, Excel, PowerPoint
• Office Equipment

Physical Demands:

• Able to lift 25 lbs.
• Able to sit for long periods of time
• Able to stand/walk for long periods of time

Job Qualifications

• High School Diploma
• School Office experience preferred
• Bilingual Spanish or Urdu a plus

Terms of Employment

• Salary Grade/Step: O-4
• Working Calendar: 215 working days, plus nine paid holidays
• Eligible for Benefits: Yes

April 2021

Job Type: Full-time

Pay: $22.49 - $26.20 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Customer service: 2 years (Preferred)

Work Location: In person