Building Attendance Secretary

Job Title: Building Attendance Secretary 

Reports To:  Building Principal @ Mascoutah High School

FLSA Status: Hourly; 7.5 hour day

Work Days:  200 a school year. To be prorated for the 2023-24 school year.
                   
Job to begin November 2023
JOB SUMMARY

To provide clerical and secretarial assistance to building administrators; conveying information regarding school functions and procedures; navigating student information system; and supporting the broad array of services provided to students, parents, instructional and support employees; and to coordinate work of other school clerical employees. Position will specifically work with student attendance, including running reports for building, families, and state reporting. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Essential duties of this position include the following.  Other duties may be assigned.
• Maintains student attendance through Attendance Management system and verify absences through parent contact in timely manner.
• Prepares student attendance reports for use in the building/district and state reporting.  
• Prepares, copies and distributes notices, memoranda or other correspondence for the purpose of providing communications for the administration. 
• Assists in maintaining documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance.
• Assist visitors to the office, including students, parents, substitutes teachers, and others.
• Answers telephone calls, and provide information and assistance to callers.
• Evaluates situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
• Distribute incoming mail appropriately; sends outgoing mail.
• Responds to inquiries from parents providing information, facilitating communication among parties and/or providing direction regarding student fees and other collections.
• Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school.
• Note:  The above description is illustrative of tasks and responsibilities.  It is not meant to be all inclusive of every task or responsibility.

• Any combination of education and experience providing the required skill and knowledge for successful performance

• Effective communication skills (written & oral)

• Graduation from high school

• Ability to describe problems and work orally or in writing to supervisor as required.

• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.

• Ability to carry out instructions furnished in written or oral form.

• Ability to add, subtract, multiply and divide, and perform arithmetic operations.

• Ability to understand, apply and use personal computers and software applications (Google Suite, the Internet,  electronic mail); work within the student information system. 
• ?Ability to work in student information system software programs, specifically Skyward.

• Ability to problem solve job-related issues.

• Ability to work with a diverse group of individuals.

• Ability to process paperwork accurately according to standardized procedures.

• Ability to maintain confidentiality of information regarding students, employees and others.

• Ability to be organized, maintain accurate records and process time management skills.

• Ability to work well with teachers and parents. 

• Knowledge of office management procedures.

EVALUATION
The principal and/or assistant principal is the person directly responsible for the administration of the evaluation system.  The Assistant Superintendent and/or Superintendent may evaluate when deemed necessary.

An evaluation report will be completed at least two times during the first year of employment and annually thereafter.  The evaluator will conduct a conference with the employee concerning the written evaluation. Any unsatisfactory rating will be handled in accordance with district policies and procedures.

WORK ENVIRONMENT
The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

The usual and customary methods of performing the job's functions require the physical demands of working in a standard office and school building environment. Generally the job requires reasonable duration of sitting, walking, and standing. The job is performed under a generally hazard free environment.    

OTHER
Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job.  This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable.