Education Assistant

Baylor St. Luke’s Medical Center is an internationally recognized leader in research and clinical excellence that has given rise to breakthroughs in cardiovascular care neuroscience oncology transplantation and more. Our team’s efforts have led to the creation of many research programs and initiatives to develop advanced treatments found nowhere else in the world. In our commitment to advancing standards in an ever-evolving healthcare environment our new McNair Campus is designed around the human experience—modeled on evidence-based practices for the safety of patients visitors staff and physicians. The 27.5-acre campus represents the future of healthcare through a transformative alliance focused on leading-edge patient care research and education. Our strong alliance with Texas Heart® Institute and Baylor College of Medicine allows us to bring our patients a powerful network of care unlike any other. Our collaboration is focused on increasing access to care through a growing network of leading specialists and revolutionizing healthcare to save lives and improve the health of the communities we serve.

Responsible for coordinating training program support, trainee credentialing and general administrative support as needed.

1. Maintain calendar Director, Medical Education, scheduling/coordinating meetings as required.
2. Provides on-boarding and general support to: medical students, residents, fellows and other non-nursing students
3. Obtain all on-boarding paperwork for BSLMC Medical Education
4. Assists with trainee orientation.
5. Maintain institutional trainee database (MSOW Resident Module)
6. Maintain monthly trainee rotation rosters
7. Maintains GME call rooms and work rooms equipment and facilitates repair requests
8. Work with service line chiefs/leaders to compile and upload the monthly resident call schedules
9. Work with program coordinators to compile monthly meal ticket requests, distribute meal tickets, and track expenses.
10. Order and stock general office supplies for the department and medical education trainee workrooms.
11. Serves as the primary liaison between BSLMC and affiliate education coordinators
12. Serve as the primary point of contact for trainees
13. Assist with the distribution and collecting of the annual trainee surveys
14. Coordinate resident and fellow conferences and/or events.
15. Submit and track work requests for trainee areas: call rooms, work rooms and lounges.
16. Transcribe memos, meeting minutes, recommendations, etc.
17. Answer and direct phone calls, as well as other day-to-day requests as necessary.
18. Other duties as assigned

Required Education and Experience

*Associate’s Degree
*Three (3) years of experience

Required Minimum Knowledge, Skills, Abilities and Training

*Excellent computer skills are required, with proficiency in Word, Excel, and PowerPoint
*Excellent organizational skills, the ability to communicate effectively, and the ability to multitask and exercise good judgment
*Must be able to work independently with minimal supervision and to maintain confidential information