Editorial Assistant

Now is the time to join us and make a difference. Be a relentless force for a world of longer, healthier lives.  Here at the American Heart Association, you matter and so does your career.

The American Heart Association has an excellent opportunity for a Editorial Assistant at our National Center office located in Dallas, TX.(Flexible work arrangements available)

(This is a part-time, 10hr/week role)

The Editorial Assistant works with members of the Scientific Publishing department in the day-to-day operations by providing administrative support to all publishing partners, including but not limited to correspondence with authors on page proofs and other manuscript details, tracking manuscripts, and so on.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as training and support locally and through our National Center.

#TheAHALife is our company culture, our way of life, reflecting our diversity and inclusion, our focus on work-life harmonization and our Guiding Values. Discover why you will Be Seen. Be Heard. Be Valued™ at the American Heart Association by following us on LinkedIn, Instagram, Facebook, Twitter, and at heart.org.

• Assist in all aspects of the publication process, including but not limited to responding to author queries, requesting, and collecting author paperwork, following up on permissions and copyright transfer agreements, and so on
• Manage project timelines and deadline compliance, while effectively communicating project statuses and related information as required.
• Provide excellent customer service to internal and external customers and volunteers, for example, responding to author queries.
• Collaborate effectively with other OSO departments and AHA departments to meet departmental and organizational goals.
• Utilize vendor and/or AHA systems (e.g. E1, COI, Seibel, etc.) efficiently and competently to complete duties/projects
• Maintain excellent organization and communication skills.
• Successfully complete multiple duties and projects while managing competing demands and priorities.
• Update tracking grid showing manuscript status from manuscript tracking site.
• Develop and maintain working knowledge of department budget and conscious effort to contribute to budget goals of department.

• Bachelor’s Degree
• Excellent written and oral communication skills.
• Experience with Microsoft Office and Adobe Acrobat.
• Project management knowledge.
• Ability to work independently managing multiple projects and deadlines.
• Attention to detail.
• Strong organizational skills

Preferred Qualifications

• Publishing experience
• Copyediting and/or style editing experience
• Experience working in a nonprofit organization

The American Heart Association invests in its people. Here are the main components of our total rewards package.  Visit Rewards & Benefits to see more details.

• Compensation – Our goal is to ensure you have a competitive base salary.  That’s why we regularly review the market value of jobs and make adjustments, as needed.
  
• Performance and Recognition – You are rewarded for achieving success by merit increases and incentive programs, based on the type of position.
  
• Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution.  As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
  
• Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program.  HeartU is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
  
• Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees.  The number of days will increase based on seniority level.  You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
  
• Tuition Assistance - We support the career development of all employees.  This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.

The American Heart Association’s 2024 Goal: Every person deserves the opportunity for a full, healthy life. As champions for health equity, by 2024, the American Heart Association will advance cardiovascular health for all, including identifying and removing barriers to health care access and quality.

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.
This position not a match with your skills?  Click here to see other opportunities.

EOE/Protected Veterans/Persons with Disabilities