Dti Admin Specialist - Casual/Seasonal

Looking for a rewarding career in the fast-paced technology industry? Look no further!

The Department of Technology & Information (DTI) is Delaware’s central IT organization committed to providing technology services and collaborative solutions for Delaware while working to improve the lives of Delawareans through advanced technologies that innovate government services.

Employment with DTI is an opportunity to work in a collaborative environment that offers opportunities for professional development. DTI employees have the chance to work with 'best in class IT companies' offering our employees experience operating with some of the most talented in their field.

In addition to recruiting and retaining the best and brightest, DTI acknowledges and values the diversity of our employees. DTI recognizes that fostering a diverse workforce provides remarkable benefits in terms of innovative thinking, increased collection of skills and experiences, greater teamwork, and higher morale.

To learn more visit DTI’s Website at https://dti.delaware.gov/

DTI offers a robust hybrid work policy for employees whose job duties are conducive to working remotely.

• Maintains confidentiality and privacy of information.
• Creates official agency word processing documents, databases, spreadsheets, original displays and presentations, forms, brochures and other publications using agency standard software packages.
• Reviews, verifies accuracy and corrects errors in timesheet reporting and leave management systems for team staff and contractors as assigned.
• Serves as liaison with the public, clients and customers, agency staff, vendors and contractors to exchange information and explain agency services, laws, rules, regulations, policies and procedures.
• Assures effective coordination of operational and administrative functions in DTI.
• Establishes tracking and monitoring systems and conducts follow up to ensure effective resolution of matters.
• Obtains, organizes and drafts technical and administrative material necessary for public information or departmental use. Collects and compiles data to prepare reports and provide supporting documentation.
• Analyzes routine operating practices and procedures and makes recommendations to ensure smooth and efficient office operation. Maintains voicemail, email, calendars and scheduling for individuals, conference facilities, building operations and DTI management and staff. Facilitates meetings, videoconferences, teleconferences and other aspects of operational effectiveness.
• Maintains and controls data and/or filing systems to ensure effective, accurate and easily retrievable documentation of operations, program and project activities.

Applicants who do not possess the preferred qualification will still be eligible to compete for this position if job requirements are met.

• Possess a minimum of six months Procurement experience.

JOB REQUIREMENTS for the Casual Seasonal DTI Administrative Specialist:

Applicants must have education, training and/or experience demonstrating competence in each of the following areas:

• Six months experience in coordinating office activities such as planning meetings or conferences, tracking workflows and follow up, composing meeting notes, establishing and maintaining filing or record systems, and directing and explaining services to the public or clients/customers
• Six months experience in document processing activities which includes reviewing and evaluating records for completeness, resolving deficiencies, interpreting information, and tracking and monitoring in conformity with laws, rules, regulations, standards, policies and procedures
• Six months experience in using standard computer software programs for word processing, spreadsheets or databases.
• Six months experience in using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data.
• Knowledge with interpreting laws, rules, regulations, standards, policies, and procedures.
• Experience using Microsoft Office programs such as Microsoft Word, Excel, PowerPoint and Outlook.

Criminal background check: A satisfactory fingerprint based criminal background check administered by the Delaware State Police is required as a Condition of Hire.

All applicants must be legally authorized to work in the United States. DTI participates in the Federal E-Verify system where we will provide the federal government with each Executive Branch new hires Form I-9 information to confirm that you are authorized to work in the U.S. For more information visit our Job Seeker Resource web page.

DTI does not provide employment-based sponsorship.

The application and supplemental questionnaire are evaluated based upon a rating of your education, training and experience as they relate to the job requirements of the position. It is essential that you provide complete and accurate information on your application and the supplemental questionnaire to include dates of employment, job title and job duties. For education and training, list name of educational provider, training course titles and summary of course content. Narrative information supplied in response to the questions must be supported by the information supplied on the application including your employment, education and training history as it relates to the job requirements.

Accommodations are available for applicants with disabilities in all phases of the application and employment process. To request an auxiliary aid or service please call (302) 739-5458. TDD users should call the Delaware Relay Service Number 1-800-232-5460 for assistance.