Dpw Staff Camp Manager

JOB SUMMARY

The Department of Public Works (DPW) Staff Camp Manager will be responsible for all aspects of the DPW Staff Camp including planning, building, maintenance and strike of the facilities on-site, mapping and coordinating placement needs and move-out of housing assets, overseeing the department’s common gathering/event space and nightlife, and facilitating all necessary utilities for the camp. Responsibilities will include Staff Camp crew staffing, scheduling, daily task management, budgeting, resource tracking/purchasing, providing a professional interface with all participants and Burning Man Staff, and general administration for the department’s needs to ensure smooth operations through the whole event production cycle. 

  This temporary, ineligible for benefits role is: 

• From April - July: Part-Time, Non-Exempt, fully remote. 
• From July - September: Full-Time, Exempt, based Black Rock City, Nevada. 

The deadline to apply for this role is 5:00 pm Pacific on Friday March 29, 2024.

DUTIES & ESSENTIAL JOB FUNCTIONS

Operations (45%)

• Plan, design, and survey the layout for the DPW Staff Camp and facilities each year; collaborate with camp pod leads during the planning phase to determine pod size, shade and power needs; work with the DPW Staff Support Manager to design a detailed layout of the camp.
• Schedule crew and plan for the on-site installation of the Staff Camp and Bar; liaise with supporting crews and vendors to coordinate facilities planning, build, strike, and clean up.
• Work with the NVO Housing and HEaT Transportation teams to plan for and arrange placement for BMP trailers, LC’s, boxes and other assets moving to the DPW Staff Camp for the season. Plan and coordinate placement with individuals bringing personal shelter.
• Oversee the daily cleaning and maintenance of the Staff Camp Bar and communal areas; adhere to and exercise health and sanitation best practices ensuring all areas meet required standards of cleanliness.
• Create and maintain a respectful, friendly, and comfortable environment where services are provided with care, and thoughtful acknowledgment is given to the different comfort levels of facilities users. 
• Assess and be accessible to listen to any special needs of individuals; offer assistance in every manner practical, understand what accommodations for differently-abled bodies are available and how to talk about them.
• Maintain confidentiality in all aspects of the work environment and train staff to uphold appropriate conduct and practice discretion in all manners of service to ensure a safe and respectful environment.
• Monitor and manage facilities user behavior; take action when necessary to prevent disorderly, inappropriate conduct or property damage.

Personnel Management (35%) 

• Participate in assembling a team and assist with the hiring process in a timely manner; determine hiring timeline and duration of each role, correspond with previous crew members, write or update job descriptions, interview candidates, etc.
• Stay up to date with email correspondence and departmental communications. Distribute any relevant information to crew members in a timely fashion.
• Be available to provide training and appropriate guidance to the Staff Camp crew in their work and unforeseen camper issues, leading by example, providing clear communication and documentation of expectations and agreements.
• Maintain an activity log accurately outlining and tracking daily activities.
• Log and report crew work hours; confirm timesheets with crew and submit to payroll by weekly deadline.
• Create and actively manage work schedules for the team; post at least one week in advance and communicate changes in a timely way.
• Coordinate and plan for meetings to assign and check in on tasks, review timeline, and answer any questions. 
• Know, share, and use the proper pathways of communication for escalating personnel issues; Learn how to create proper supporting documentation regarding such matters.
• Ensure that all team members are provided with, and properly use, the necessary OSHA approved safety equipment.

Administrative (15%)

• Create and submit documentation.
• Become familiar with the online resource request systems, entering department needs and setting up resource acquisition for the season. 
• Maintain budget awareness: monies spent, current balance, anticipated costs; Proactively discuss any potential adjustments or concerns with the DPW Staff Support Manager as soon as possible. 
• Submit receipts and expense reports, ensure forms are complete and submitted on time (within 30 days of transaction).
• Assume responsibility for and ensure that all created and updated documentation meets the outlined standards. 
• Prepare written feedback for DPW Management describing the successes of the season, and areas in need of improvement; Submit an end-of-season EMBER Report.

Other Functions and Responsibilities (5%)

• Attend, host and support crew attendance to relevant meetings and maintain related correspondence. 
• Work with the crew to plan and execute LNT and Waste disposal.
• Be familiar with, understand and act in accordance with all of Burning Man’s staff policies, protocols and behavioral standards. 
• Monitor the well-being of staff and self, setting manageable work expectations.
• Perform various other duties as required.

Additional On-playa Duties and Responsibilities 

• Exercise discretion and independent judgment with respect to matters of significance within the department.

LEARNING AND TEACHING

• Documentation - Drives the creation, publishing, and maintenance of process documentation related to assigned duties.
• Teaching – Takes a leadership role in the acculturation and training of staff. Teaches live or e-learning classes, as requested. Promotes a culture of teaching and learning throughout the community.
• Mentoring - Mentors subordinates in acquiring the knowledge, skills, and experience that will allow them to advance in the organization. Aids, encourages, and inspires their team.
• Training development - Collaborates with the education team to develop training materials in their area of expertise, as requested.
• Speaking – Represents Burning Man as a subject matter expert and culture-bearer, as requested.

QUALIFICATIONS

 Required

• Experienced in hospitality, calm communication in a high-volume and sensitive environment requiring excellent discretion, and facility maintenance.
• Ability to implement current cleaning procedures as they apply to public facilities.
• Ability to train, motivate, and lead a team by example; experienced in creating schedules and functional workflows and managing volunteers with a willingness to promote their strengths and respect their limitations.
• Understanding and experience with event production timelines and working with integrated plans.
• Strong organizational skills with the capacity to accurately maintain tracking logs for all relevant deadlines, activities and needs; Experienced in managing budgets, purchasing, and receiving.
• Ability to tactfully manage, reassign and redirect using education, empowerment, and delegation when appropriate or necessary.
• Clear, service-oriented communication at all levels; Able to evaluate, tailor style and patiently respond to needs for support. Experienced with two-way radios. 
• Able to embody present and responsive leadership qualities for a diverse team and Staff Camp citizens while maintaining firm boundaries and adhering to set standards; operates with a high level of behavioral integrity and discretion of sensitive information.
• Able to integrate feedback into action, remain calm and focused under pressure or emergency situations, and maintain a professional demeanor.
• Working knowledge of Google Suite (Gmail, Docs, Sheets, Drive), Microsoft Word, and Excel; Ability to learn and effectively use and update existing online systems and documents.
• Capable of working in an extreme environment including drastic temperature changes, high winds, poor air quality, and low to no visibility at times.
• Ability to temporarily relocate for work at the Burning Man event held in Gerlach, Nevada.

Preferred 

• Experience with AutoCad.
• Previous experience managing large camps and/or temporary living accommodations.
• It is helpful if the candidate has previously been to Burning Man and/or is familiar with its culture.

Note: If you have gained the necessary experience to succeed in this role and have acquired this experience in other ways, we encourage you to apply and share all relevant experience in your application.

REQUIRED LICENSES/CERTIFICATIONS

• Valid driver’s license and a good driving record

COMPENSATION

Individual compensation decisions are dependent on a variety of factors, including prior experience and geographical location. The anticipated rate for this position:

• From April - June is $21.00 to $25.00 per hour.
• From August - September is $1200.00 to $1400.00 per week.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT

• Off-playa:  Work is primarily sedentary in nature, no special demands are required.
• On-playa:  This position requires periods of heavy lifting, bending, kneeling, squatting, and climbing. This position will be physically demanding, and requires individuals with good physical health, and endurance. Work will include the need to find and meet with department representatives who may not be in the vicinity therefore this could include walking or using some form of transportation. Much of the work will be in outside weather conditions and will be exposed to fumes or airborne particles as well as possible extremes in temperature.

NOTICE FOR ALL APPLICANTS:

• Burning Man Project celebrates the importance of creating a diverse environment and enthusiastically encourages Black, Indigenous, Peoples of Color, LGBTQIA+, Immigrant, women, and people with disabilities, of all ages, to apply.
• Burning Man Project provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
• Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
• Notice for Remote Opportunities: Burning Man Project is currently able to hire remote employees living/working in the following states: AZ, CA, CO, FL, ID, LA, MA, MI, MT, NC, NH, NM, NV, NY, OR, PA, TX, UT, VA, WA, WI. Working hours for all positions are based on Pacific Time.

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