Document Scanning Specialist

We’re in search of an enthusiastic and self-motivated individual to join our team in a Scanning Specialist position. In this role you will operate scanning equipment at customers' sites throughout the Midwest and Eastern part of the U.S., returning to the office between projects. Frequent travel for multiple weeks at a time and a valid driver's license are required, and flexibility in that regard should be expected.

If you are looking for an exciting new opportunity and have a desire to join a thriving and stable company, then you should consider joining the Cott Systems’ team.

WHAT YOU WILL BE DOING

In this position, you’ll be primarily responsible for performing digital image quality assurance and data entry of land and court records and documents and performing quality assurance auditing within established guidelines. You will:

• Travel to client sites to perform scanning for up to 3 weeks overnight at a time.
• Index documents accurately under correct document type/file structure; Perform quality control of digital images to ensure proper naming conventions are used, addendum pages are properly recognized, and missing images are identified and documented.
• Perform redaction of information and verification of the redaction on source documents.
• Use MS SQL Management tool to modify and execute premade queries and use in-house developed software tools.
• As needed basis, prepare documents for scanning (i.e. removing paperclips, verifying the accuracy of each document) ensuring that all paper-based records are accurately prepared before scanning; Reassemble documents and binders after scanning is complete.
• Utilize image scanning equipment to scan and create high-quality images. Monitor image creation and adjust scanning equipment and software as required.
• Perform routine maintenance on equipment such as cleaning the scanner, and refilling toner and paper trays.
• Maintain paperwork associated with assigned projects.
• Establish and maintain open, productive communication with customers and co-workers.

ABOUT YOU

You are a positive, team-oriented, and action-driven individual. You have the aptitude to learn quickly, the ability to flourish in a fast-paced environment and are capable of exercising independent judgment and working with minimal supervision. You have:

• Working knowledge of Microsoft Windows (folder/file structures in particular) & working knowledge of Excel spreadsheet manipulation
• Basic understanding of MS SQL environment and ability to execute preset queries
• Possession of a valid Driver's License and the ability to drive a company automobile to customer locations
• Ability to travel for extended periods of time
• Excellent customer service skills; Good verbal and written communication skills
• Ability to manage time effectively and independently – able to organize and prioritize time to handle multiple assignments and meet deadlines
• Excellent attendance record and work history required

WE OFFER

Our team members enjoy a competitive compensation and benefits package including:

• Paid time off (15 days the first year of employment plus 8 holidays)
• 401K retirement plan with a match
• Comprehensive medical, dental, and vision plans
• Basic life & ADD, and Disability Insurance at no cost

Direct hire, full-time opportunity. No contractors or third parties, please.

We thank all applicants in advance for their interest, but only those applicants who are to be considered will be contacted. Must be authorized to work in the U.S. for any employer without company sponsorship.

We celebrate employment equity and diversity! We encourage applications from all qualified individuals and do not discriminate on the basis of disability, race, ethnicity, religion, gender, sexual orientation, age, veteran status, or any other basis protected under federal, state, provincial, or local laws.