Document Controls Specialist

TYLin is a globally recognized, full-service infrastructure consulting and engineering firm committed to providing innovative, cost-effective, constructible designs for public and private clients worldwide. The firm is an internationally recognized pioneer in solving the most difficult engineering challenges. Headquartered in San Francisco, California for over 65 years, TYLin has more than 3,200 professionals throughout the Americas, Asia, and Europe. TYLin is part of Dar Group, one of the world's leading architecture, engineering, project management and energy consultancy groups.
Job Summary
Our Construction Management team seeking a Documents Control Specialist projects. The Document Controls Specialist will be responsible for the maintenance of the project document management system and technical library for the assigned contracts. Individual will maintain and develop a central registry for all project documentation for PM and CE&I project phases.
Responsibilities & Qualifications
DUTIES AND RESPONSIBILITIES:

• Maintain document management and filing system for electronic storage and hard copies as required.
• Maintain Technical Library for drawings and submittals.
• Maintain and manage document retrieval/storage for PMO.
• Manage and distribute project documents for PMO.
• Maintain progress documents i.e., Construction Photographs and Field Reports.
• Maintain Laboratory Tests and Inspection Reports.
• Log and distribute RFI's and responses.
• Log and distribute Shop Drawing Submittals and responses.
• Prepare back up for monthly Work Summary Report.
• Record and prepare draft minutes for weekly progress meetings.
• Prepare draft meeting agendas.

QUALIFICATIONS (INCLUDING EDUCATION and/or JOB EXPERIENCE):

• Any combination of training, education and experience which demonstrates the ability to perform this position's duties.
• Bachelor's Degree - Business Administration, Engineering, Construction Management or other related field.
• Prior document management experience on large scale projects.
• Experience with transit agencies such as MTA C&D, NYCT, LIRR, MNR preferred.
• Hands on experience of the mainstream document control software such as ECMS, Constructware or Primavera Expedition is preferred.
• Excellent organizational and communication skills.
• Client focused, always striving to give clients the best solutions.
• Strong commitment to innovation by creating new and better ways to solve clients' toughest challenges.
• High levels of integrity, always doing the right thing in an ethical, fair, and sustainable way.
• Demonstrated experience of collaboration in a diverse and inclusive team, working together toward technical excellence.

Level of participation required for the collection, documentation & drafting of materials related to intellectual capital & training requirements
• Responsible for making minor changes in systems and processes to solve problems
• Identifies and engages in learning opportunities
• Strives to achieve professional qualifications
• Demonstrates technical skills in design capability for a particular trade or discipline
Communication
The nature and level of communication required
• Communicates with contacts typically within the Sector Area on matters that involve obtaining or providing information requiring some explanation or interpretation in order to reach agreement.
• May assist in the preparation of proposals for standard or smaller projects agreement.
• Develops and maintains good working relationships with clients on assigned projects
• May begin to liaise with clients from guidance from more senior level professionals
Expertise
Level of expertise required to fulfill level responsibilities
• Requires broad theoretical job knowledge typically obtained through formal college or university education
• Works under the supervision of a more senior professional
• Prepares drawings, designs and calculations for projects and assignment of low complexity
• Executes work with coaching and support from colleagues
• Developing skills in a particular discipline
• Typically requires a University Degree, or a Diploma, or equivalent experience and less than 5 years prior relevant experience
Typical Job Titles
• Engineering Technician
• Engineering Technician, EIT
• Resident Engineering Technician
• Construction Engineering Technician
• Inspection Technician
• CAD Technician
• BIM Technician
• Architectural Technician
Additional Information
TYLin is an equal opportunity employer, and we prohibit discrimination and harassment of any type as protected by federal, state, or local laws. We celebrate diversity and are committed to creating an inclusive environment for all employees. The Company and it's employees are required to comply with all local health authority, legal or lawful client requirements. You should ask your manager about this prior to starting, should you be subject to the current or potential future requirements. TYLin is committed to pay equity. As part of that commitment, we have provided the base compensation range for this position. $36.06- $54.13 hourly. TYLin is proud to offer a comprehensive total rewards package. Our benefits include extensive health, dental, vision, disability and life insurance coverage, continuing education benefits, paid time off, flexible spending accounts, employee assistance program and a retirement savings plan with company matching contributions. We encourage all candidates to explore our total rewards offering.
TYLin offers a comprehensive total rewards package. Our benefits include extensive medical, disability and life insurance coverage, continuing education benefits, paid time off, employee assistance program and a retirement savings plan with company matching contributions.
We encourage all candidates to explore our total rewards offering.
TYLinis an equal opportunity employer, and we prohibit discrimination and harassment of any type as protected by federal, provincial, state or local laws. We celebrate diversity and are committed to creating an inclusive environment for all employees. The company and its employees are required to comply with all local health authority, legal or lawful client requirements.