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SalaryRequisition No: 825708
Agency: Juvenile Justice
Working Title: DJJ OPERATIONS CONSULTANT - SES - 80032301
Pay Plan: SES
Position Number: 80032301
Salary: $2,322.93 bi weekly
Posting Closing Date: 04/16/2024
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The Department of Juvenile Justice salutes our heroes.
We are honored to have the opportunity to support our nation’s veterans and their families.
We value the service given to our country and support the hiring of service members and military spouses.
ANTICIPATED VACANCY
LOCATION, CONTACT AND SALARY INFORMATION:
Location: Alexander Building, 2020 Capital Circle SE , Tallahassee, Florida 32399
Contact Person: Alnysa Bisbee (850) 717-2764
Starting Salary: $2,322.93 Bi-Weekly (In accordance with current spending restrictions, an internal promotion into the position will be filled at the minimum of the pay grade or up to 5% of the employee’s current rate, whichever is greater).
DESCRIPTION:
This Position will supervises employees by evaluating, training, making recommendations to hire, transfer, suspend, lay off, recall, promote, discharge, assign, reward, or discipline subordinate employees.
DUTIES AND RESPONSIBILITES:
Incumbent in this position supervises employees by evaluating, training, making recommendations to hire, transfer, suspend, lay off, recall, promote, discharge, assign, reward, or discipline subordinate employees. Oversee Department's Property and Mail Services Sections. Supervises two positions located in the Headquarter (HQ) mailroom and supervises three positions located in the HQ Property Office, coordinates activities and approves timesheets. Assists Support Services staff with duties regarding records management, vehicle acquisitions/maintenance, building maintenance and security as needed. Provides technical assistance, consultant services and direction for development, implementation, evaluation, and expansion of General Services programs statewide. This assistance is provided to General Services Liaison staff statewide. Prepares manuals and trains General Services Liaison staff in the use of new forms, reports, and procedures according to Department policy. Provide training to all General Services Liaison Staff in the regions. Plan, coordinate and present training at statewide conferences, meeting, and workshops. Serves as the acting manager of Support Services when directed.
Directs and oversees workload of Property Administrators. Assists Property Administrators with problems and recommends solutions. Approves the Property Administrators' request to issue inventory control tags to field staff. Trains and ensures that all Property Administrators are capable of giving effective training to field staff. This training for the Property Administrators will include the proper management procedures for Florida Accounting Information Resource (FLAIR) update. Distributes property reports to Property Administrators and General Services Liaison staff statewide as needed. Receives, reviews and processes paperwork for surplus, transfers, relocations and missing, lost or stolen property statewide. Manages all insurance claims for auto, general liability, and property for the Department. Completes an annual update of property insurance for all state-owned, leased, and contracted locations, boiler insurance, and crime insurance. Serves as the Department's liaison with the Department of Financial Services and the Department of Management Services for all insurance issues. Organizes and submits claims to the Department of Financial Services. Completes paperwork from the Department of Financial Services for claim reimbursements. Reviews and submits coverage request forms for insurance to the Department of Financial Services. Reviews annual premiums for boiler, crime and property insurance and forwards information for processing to the Bureau of Finance and Accounting. Prepares and provides all training to the General Services staff on insurance matters. Addresses and researches all questions and concerns from Department staff on insurance matters. Provides support and technical assistance to Department Contract Unit and Contract Providers regarding property and insurance statewide. Analyzes data gathered and responsible for developing solutions and alternative methods to support General Services Liaison staff statewide. Manages class codes, location codes and list of building for the Department. Coordinates with the Bureau of Finance and Accounting for necessary reports out of FLAIR. Responsible for working with Finance and Accounting (F&A) to coordinate and produce year-end financial statements for Property. Develops, revises, and maintains policies, regulations, manuals, and standards regarding the General Services functional areas of property administration, vehicle fleet operations and risk management. Assists supervisor with reviews and revisions of all other policies and procedures for Support Services. Organizes and leads special projects for the section. Gathers and organizes information on problems and procedures to better administer programs. Updates FLAIR information on buildings. Delete Construction Work-In-Progress (CWIP) Projects from FLAIR and re-enter completed building information into FLAIR on existing or new buildings. Serve as the Support Services Manager in her absence for the Unit and in meetings as directed.
Performs other related duties as assigned.
MINIMUM QUALIFICATIONS FOR THIS POSITION INCLUDE THE FOLLOWING REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge, skills and abilities, including utilization of equipment, required for the position: Knowledge of the methods of collecting and analyzing data. Knowledge of property management. Ability to collect, review and analyze data. Ability to prepare cost estimates. Ability to communicate effectively verbally and in writing. Ability to develop specifications for procuring equipment. Ability to utilize problem-solving techniques. Ability to work independently. Ability to plan, organize and coordinate work assignments. Ability to establish and maintain effective working relationships with others. Ability to follow verbal and written directions with minimal to no supervision. Ability to supervise.
Other job-related requirements for this position: This position must comply with the requirements set forth in Section 215.422, Florida Statutes, Prompt Payment Compliance Law
SPECIAL NOTES:
Incomplete Candidate Profiles will not be accepted. Please make sure that all parts of the profile are complete and accurate. ‘See Resume’ is not an acceptable response, and all periods of employment and non-employment should be included with correct end of employment dates.
All prospective candidates will be subject to a sex offender check, criminal background checks (state, local, and national) and pre-employment drug screening for direct care positions.
DJJ participates in E-verify (Employment Eligibility).
When identified on a position description, a valid driver's license is required. If initially hired with an out-of-state license, the Florida resident must obtain a valid Florida state driver's license within 30 days of hire. Licenses suspended or revoked for any reason, work permits (Business purpose/Employment/education only licenses) and some types of restricted licenses are not acceptable. Licenses that have Corrective Lenses Restriction are acceptable, provided the driver wears corrective lenses while operating the vehicle.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
