Division Chief, Facility Operations

Job Title
Division Chief, Facility Operations
Agency
Texas Division of Emergency Management
Department
Office of the Chief Operating Officer
Proposed Minimum Salary
$15,750.00 monthly
Job Location
Austin, Texas
Job Type
Staff
Job Description
GENERAL DESCRIPTION:
The Texas Division of Emergency Management (TDEM) is an emergency response entity, and this status can affect working hours, travel, and change in duties as needed.
The Division Chief, Facility Operations is responsible for the facility-based capital projects. The position performs highly advanced (senior level) managerial work providing direction and guidance in capital project planning and implementation, project management, and development and implementation of a facility management program for TDEM. Work involves establishing the strategic plan and goals and objectives; developing policies; reviewing guidelines, procedures, rules, and regulations; establishing priorities, standards, and measurement tools for determining progress in meeting goals; coordinating and evaluating program activities; and reviewing and approving budgets. Responsible for overseeing the construction of large-scale projects. Plans, assigns, and supervises the work of others. Works under minimal supervision, with extensive latitude for the use of initiative and independent judgment.
This position reports to the Chief Operating Officer. Coordinates with the Facility Administration Division operations with the Division Chief, Facility Administration.
This position is at-will and serves at the discretion of the Chief. *Salary is a fixed rate.
ESSENTIAL JOB DUTIES AND RESPONSIBLITIES:

• Provide agency project management and coordination of the design and/or construction of facility-based capital projects, to include but not limited to, consultant selection, assisting in contract negotiations, quality assurance, reviewing of design/construction plans and specifications, reviewing cost estimates, preparing, tracking, and managing schedules, managing project budgets, negotiating agreements, monitoring contracts, pay requests, and change orders, etc. Conduct activities in coordination and collaboration with TDEM executive leadership and TAMUS Facilities, Planning, and Construction group.
• Responsible for directing consultants and monitoring of projects, including regular status updates from initial concept through project completion.
• Review plans, specifications, design and related documents, reports and studies; oversee and coordinate the development and preparation of plans, specifications and cost estimates for facility-based capital projects; prepare cost/benefit analysis. Work with architects, engineers, and contractors to ensure building plans meet code requirements.
• Develop, implement, manage, and maintain a facility management program for all TDEM facilities.
• Conduct a variety of grant-related duties; research and identify grant funding opportunities; prepare grant applications for TDEM and oversee all grant-related processes once funding is received.
• Perform a variety of budgetary and financial functions; monitor expenditures; prepare and recommend budgetary adjustments as necessary.
• Compose, prepare, review and approve a variety of documents including technical reports and letters, memoranda, specifications, proposals, contracts, studies, and other correspondence.
• Represent the agency at business meetings, hearings, trials, legislative sessions, conferences, and seminars or on boards, panels, and committees.
• Plan, develop, implement, coordinate, monitor, and evaluate policies and procedures.
• Plan, assign, and supervise the work of others.
• Maintain a regular course of attendance during authorized work schedule and work extended hours when needed.
• Ability to travel 20%.
• Perform related duties as directed when such duties are a logical and appropriate assignment to the position.
• Face-to-face and person-to-person interactions are required.

This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.
MINIMUM QUALIFICATIONS:
Education - Master's degree or an equivalent combination of training and experience.
Experience - Ten (10) years of progressively responsible management positions. Three (3) years of supervisory experience. Experience in project management, construction, infrastructure, program management, public administration, or business administration is preferred.
Preference for degree or experience in project management, construction management, civil engineering or construction engineering technology, or related disciplines.
A completed advanced degree may be substituted in lieu of work experience, with thirty (30) semester hours equivalent to one (1) year experience at the hiring supervisor's discretion.
KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of facility-based project management, including construction processes, techniques, and materials.
• Ability to write and review contracts and leases.
• Excellent communication and interpersonal skills, models best practices in a work environment, driven to succeed through collaboration and diplomacy and has a high level of business acumen.
• Highly efficient and a natural leader who ensures the smooth running of business according to established policies and vision.
• Well-spoken with excellent communication and interpersonal skills, models best practices in a work environment, driven to succeed through collaboration and diplomacy and has a high level of business acumen.
• Highly efficient ensuring the smooth running of business according to established policies and vision.
• Knowledge of management and supervisory methods and principles, performance and productivity standards, and fiscal/budget management.
• Keen demonstration of poise, tact, and diplomacy, while establishing and maintaining effective working/professional relationships with internal and external customers.
• Sustain and execute more than one project initiative and task simultaneously, operate effectively under pressure and is comfortable with the working dynamics of different departments.
• Enhance plans, policies, and procedures for efficient workflow and overall effectiveness.
• Provide clear direction to subordinates; promote teamwork and motivate others to accomplish goals.
• Ability to be organized, flexible, and effectively prioritize activities in a multi-demand and constantly changing environment.
• Exhibit creative reasoning and effective decision making in the absence of/or under minimal supervision.
• Scrutinize data/information, discern variations/similarities, and identify trends, relationships, and causal factors, as well as grasp issues, draw accurate conclusions, and solve problems.
• Responsible in the handling of sensitive and confidential information, and situations, and adhere to applicable laws/statutes/policies related to access, maintenance, and dissemination of information.
• Must possess appropriate levels of proficiency with utilized software and systems and be able to learn new software/systems.
• Demonstrated proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Ability to travel (20%).

REGISTRATION, CERTIFICATION OR LICENSURE:
Must complete the following training courses: IS-100, IS-200, IS-700, IS-800, and the Professional Development Series within the first twelve (12) months of employment.
Additional Military Crosswalk (occupational specialty code) information can be accessed at: http://www.hr.sao.texas.gov/CompensationSystem/JobDescriptions.
Resumes are not accepted in lieu of an application.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.
Equal Opportunity/Affirmative Action/Veterans/Disability Employer.