Dispatcher/Front Desk

We are seeking a highly organized and detail-oriented individual to join our team as an Office Assistant. As an Office Assistant, you will play a crucial role in ensuring the smooth operation of our office and providing support to the team. This is a great opportunity for someone who enjoys working in a fast-paced environment and has excellent multitasking skills.

Bilingual Preferred

Responsibilities:

- Answer phone calls from customers, vendors, etc.

- Create work orders from customer calls

- Assist he department managers with customer complaints, overdue open work orders, dispatching, and end of month tasks.

- Assist owners in tasks as needed

- Assist with Purchasing

- Read wash reports, and other urgent reports that filter through email and create work orders and assign to the appropriate technicians

- Work alongside technicians

- Assist in closing work orders before end of month, and making critical notes if they are needed for warranty purposes.

- Perform general clerical duties such as filing, photocopying, scanning, and faxing

- Collaborate with team members to ensure efficient office operations

- Greet and assist visitors, clients, and employees with a friendly and professional demeanor

Experience:

- Familiarity with dairies is a plus

- Previous experience in an administrative or office support role is preferred

- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)

- Familiarity with QuickBooks is a plus

- Strong organizational skills with the ability to prioritize tasks effectively

- Excellent verbal and written communication skills

- Attention to detail and accuracy in all work tasks

- Ability to work independently as well as part of a team

If you are a motivated individual who thrives in a dynamic work environment, we would love to hear from you.

Job Type: Full-time

Pay: $18.00 - $21.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Overtime

Work Location: In person