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Form of work
Washington County Disability, Aging, and Veteran Services (DAVS) within the Department of Health and Human Services (HHS) is seeking a highly skilled, strengths-based, and equity-focused Senior Program Coordinator! The Senior Program Coordinator will join a collaborative and mission-driven team committed to serving the community and a wide array of stakeholders.
As the Area Agency on Aging (AAA), DAVS promotes the health, well-being, and safety of older adults, people with disabilities, and family caregivers through multiple programs and services, provided directly by staff and through contracts with community-based organizations.
The Senior Program Coordinator will play a pivotal role in shaping the delivery, quality, and impact of Older Americans Act programs and other services offered by DAVS as our organization grows and evolves to meet the complex needs of our community.
This position is eligible to work remotely 2-3 days per week.
Who we are looking for:
The ideal candidate has demonstrated experience with contracts and grants management, program development, strategic planning, and collaborative governance. They have collaborative and appreciative leadership skills and utilize trauma-informed and strength-based approaches. They also have skills in public speaking, negotiation, problem-solving, and change management. Additionally, they have specific experience managing programs in or working directly with social services, health care, or non-profit sectors.
To learn more about the services we provide, please use this link:Disability, Aging, and Veteran Services
** Q&A Information Session **
To answer any questions regarding the program and position, we will be hosting a Q&A Information Session on the following dates listed below. These sessions will be virtually held. If you are interested in attending, please email your interest to Rebecca Miller at Rebecca_Miller@washingtoncountyor.gov:
1/16/2024 12:30 PM - 1:30 PM: Reserve by 1/15/2024
1/19/2024 8:30 AM - 9:30 AM: Reserve by 1/18/2024
Why Washington County?
Are you interested in challenging, meaningful, and rewarding work? Join Washington County in our commitment to advancing racial equity. Our Board of Commissioners worked closely with various community stakeholders and subject matter experts to develop an Equity, Diversity, and Inclusion (EDI) Resolution. Adopted in February 2020, this resolution commits to the equitable delivery of Washington County's services, resources, and opportunities for growth and development to every county resident.
Check Out Our Award-Winning Benefits & Wellness Program on the "Benefits" tab above!
Classification descriptions are typically written broadly. To review the full information of this classification, please use the following link: Senior Program Coordinator
Primary responsibilities include:
- Coordinates, oversees, and monitors assigned programs, grants, revenue, and service contracts to assure compliance with statutes, guidelines, budget parameters, and grant or funding requirements; assesses program area service provision needs and systems on a division-wide basis; analyzes information on service utilization, referral systems, community needs, service evaluations, and program management; and identifies needed service additions and modifications. Programs overseen are Older Americans Act programs including, but not limited to, Supportive Services, Nutrition, Caregiver Support, and Disease Prevention; SHIBA, Oregon Money Management Program, No Wrong Door/Aging & Disability Resource Connection, Oregon Wellness Network, and others as assigned.
- Provides supervision and leadership to a team of 5-10 staff in a hybrid work environment who are in turn responsible for a variety of programs, services, and administrative functions. Participates as a member of the DAVS leadership team, working together to support the operations of DAVS, and the many services provided. Approves expenses within assigned program areas.
- Plans methods of providing services to meet identified needs; develops plans in coordination with internal and external stakeholders; and advises stakeholders in the formulation of objectives, methods, and budgets. Includes the development of the area plan in collaboration with DAVS staff, supervisors, and stakeholders.
- Negotiates and monitors contracts for assigned programs with agencies to provide services; defines budgetary parameters, scope of work, deliverables, and schedules; evaluates agency eligibility; monitors compliance with contract agreements; monitors case recording, accounting, and administrative procedures; and reviews contract expenditures and approves payments.
- Supervises the design and implementation of quality assurance, reviews program audits, and performs site visits within assigned program and contract areas.
- Serve as Privacy Officer for DAVS, representing DAVS in county-wide privacy manager meeting. Evaluate trends with privacy incidents and breaches and makes recommendations for changes to policy and training. Facilitates training and technical assistance to DAVS staff.
- Participates in the preparation of annual and biennial program plans and prepares program budgets in coordination with contract agencies, service, and revenue projections. Responsible for managing assigned program budgets in collaboration with the Division Manager, Fiscal Analyst, and Accounting Assistant Senior.
- Works with technical assistance agencies, providers, and assigned staff to identify technical assistance and training needs; arranges for or provides consultation and technical assistance and training to agencies and programs within specialty areas.
- Acts as liaison between the department, local agencies, state agencies, service providers, and the public; prepares and consults with agencies on grant development for funding of direct and contracted services; provides outside agencies with information on current federal, state, and local funding sources; and prepares, reviews, and makes funding recommendations.
- Assists in creating a positive and supportive work environment; enforces a safe workplace; establishes a culture of teamwork and communication; creates a workplace that promotes the organizational values of workplace diversity, equity and inclusion and actively promotes an environment respectful of living and working in a multicultural society.
- Provides education and materials to community organizations and collaborating agencies; speaks to community groups; and participates in development communication materials and other media.
- Participates in advisory committees and public hearings as necessary and interprets and explains applicable laws and policies to staff and the public.
A typical way to obtain the knowledge and abilities would be:
- Bachelor's degree in social work, social sciences, public administration, gerontology, or a related field; AND six (6) years of increasingly responsible work experience in service program administration serving older adults, persons with disabilities, or other community-based populations.
- This position requires the completion of a criminal history check post offer in accordance with Oregon Administrative Rules.
Pleasebe clear and specific in the applicable sections of the employment application about how your background is relevant. This information must also be consistent with your supplemental question responses. Please note: Answers to the supplemental questions are typically evaluated separately from your application.
Our commitment to you:
Washington County values a culture of equity, diverse perspectives, and life experiences. Our organization embraces innovation, collaboration, and work-life harmony. We offer job stability, a comprehensive benefits package, and an opportunity to serve and support our diverse community. We are an equal opportunity employer with a commitment to diversity and an inclusive workforce. Women, minorities, veterans, and people with disabilities are encouraged to apply.
Steps of the process:
- Apply today! In lieu of a resume, we ask that you complete and submit an online application, which will be used to screen for minimum qualifications (MQs) and to determine starting pay in accordance with the provision of the Oregon Equal Pay Law.
- MQ Review: Human Resources will screen applications for MQs beginning the week after the posting closes.
- Subject Matter Expert Review: Your responses to the supplemental questions will be evaluated and scored by a panel of subject matter experts. Your total score for this examination will affect your placement on the eligible list (a list of candidates eligible for interviews).
- Panel Interview(s): Generally, the top 6 - 8 candidates will be invited to participate in a panel interview.
- Conditional Offer: A successful candidate will require to successfully clear a 3rd party background check as a pre-employment condition and Oregon State comprehensive background check as a condition of continuous employment.
Please note: candidates that are successful in the evaluation process may have their applications referred for additional vacancies in the same classification, or job family.
If you are a Veteran and would like to be considered for a Veterans' preference for this recruitment, please review instructions using this link: Veterans' Preference Points.
Accommodation under the Americans with Disabilities Act
Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance please contact Human Resources 503-846-8606, or e-mail:Careers@washingtoncountyor.govat least 48 hours before any step in the recruitment and selection process for which you feel you need accommodation.
Status of Your Application
You will be advised by e-mail of your status at each step in the application process, from initial application to final employment disposition. Please note that Washington County communicates with all candidates via email. If you "opt out" or "unsubscribe" of email notification from notices in NEOGOV it will impact our ability to communicate with you about job postings.
Questions (?) Regarding This Recruitment
Yeji Seo, Talent Acquisition Business Partner
Yeji_Seo@washingtoncountyor.gov
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