Director Of Finance And Administration

Position Overview: The Finance & Administration Director is responsible for the integrity,

accuracy and enforcement of all of the Bronx River Alliance’s policies and procedures; including

financials, human resources, and office management. This position plays a key functional role

within the organization as part of senior management, serving on the Alliance leadership team

to ensure effective program delivery, administration, successful fundraising and internal and

external communications. The Director leads in supporting the leadership team to identify,

investigate, and resolve all operational matters in alignment with the Alliance’s mission to

protect, improve and restore the Bronx River Corridor and Greenway. The Finance & Human

Administration Director supervises one Office Coordinator.

Bronx River Alliance Mission and Value Statement: The Bronx River Alliance serves as a

coordinated voice for the river and works in harmonious partnership to protect, improve and

restore the Bronx River corridor and greenway so that they can be healthy ecological,

recreational, educational, and economic resources for the communities through which the river

flows. The Bronx River Alliance is committed to practicing and upholding the values of inclusion,

collaboration, environmental justice, responsiveness, communication, ecological restoration,

innovation, respect, integrity, and public access.

To note:

● Occasional night and weekend work is required

● This position reports directly to the Executive Director

● The Alliance offers medical, dental and vision insurance; 401K with up to 3% match,

pre-tax FSA and transit benefits; 13 paid holidays; and paid vacation, sick, and personal

days

The reporting location is Bronx River House, located at 1490 Sheridan Boulevard, Bronx,

NY 10459

Responsibilities and Duties:

Finance and Accounting:

Work closely with the Executive Director, Department Heads, and Finance Committee of the

Board of Directors to ensure the following tasks are completed effectively, efficiently:

● Input and manage accounts receivable and accounts payable.

● Manage and reconcile petty cash balance, vendor files and company credit card

transactions.

● Execute banking transactions, check writing and processing and organization investment

account deposits and withdrawals.

● Prepare, present and monitor the operational budget for board approval and update as

needed.

● Work with outside accountants to complete the annual audit and all tax filings.

● Produce and present financial reports regularly and as requested by the Executive

Director, Board, NYC Parks Controller and grantors.

● Support the development department with identifying funding gaps.

● Coordinate with staff in the budgeting preparation of annual CDBG funds and ensure all

funds are spent down by June 30.

● Develop and implement policies and procedures for the company as changes arise.

● Investigate and resolve all customer and vendor inquiries.

● Support the Development team in ensuring adequate organizational funding and

management (e.g., grants, campaigns, special events, donations, etc.).

● Follow Alliance internal controls.

● Work effectively with staff to ensure timely documentation and information is received

(e.g., quarterly expense reports, vendor quotes, invoices, check requests, credit card

receipts, petty cash, etc.).

Human Resources:

Work closely with the Executive Director, Department Heads, and board to ensure the following

tasks are completed effectively, efficiently, with needed attention to sensitivity and

confidentiality:

● Serve as benefits administrator for all employee benefits.

● Run payroll on a regular basis using ADP Payroll Processing services.

● Collect, track and process staff time.

● Manage all employee files from onboarding to exit interviews.

● Run background checks on all newly hired employees.

● Investigate and resolve all employee grievances in accordance with the Alliance’s

policies.

Office Management:

Effectively supervise Office Coordinator to ensure the following tasks are completed effectively

and efficiently:

● Ensure River House is a well-maintained, welcoming, vibrant community facility.

● Support with overseeing the operations of River House, including the systems of the

building.

● Assist with monitoring the requirements of the license agreement of River House to

ensure compliance.

● Aid with the continued professional development of staff.

● Manage purchasing materials for all supplies and events.

● Maintain and track office inventory and general supplies and implement effective

inventory systems.

● Ensure all insurance policies are renewed and in good standing.

● Ensure regular cleaning & security of the office space.

● Support other programs as needed.

Qualifications

● Passion for and understanding of the mission, vision and values of the Bronx River

Alliance.

● Bachelor Degree or 4 years of related work experience required.

● Knowledge of nonprofit financial management is required.

● Strong analytical skills required, as well as ability to communicate financial information

clearly to board and staff.

● Outstanding attention to detail and accuracy required.

● Experience with FundEZ or similar financial software package.

● Ability to thrive and contribute to a highly collaborative environment.

● Strong interpersonal and communication skills.

● Ability to handle multiple tasks and work in a fast-paced, deadline-driven environment

required.

● Supervising experience preferred.

● Conflict resolution experience preferred.

● Experience managing federal grants preferred.

The Bronx River Alliance is committed to practicing and upholding the values of inclusion,

collaboration, environmental justice, responsiveness, communication, ecological restoration,

innovation, respect, integrity and public access. We value the full range of human diversity and

seek to involve diverse populations in our staff, board, volunteers and partners. Read our full

values statement at https://bronxriver.org/about/values. Read our Commitment to

Environmental Justice at https://bronxriver.org/about/commitment-to-environmental-justice.

To apply, please send a resume and cover letter as soon as possible, and

ideally by March 8, 2024.