Development Program Coordinator - Wharton External Affairs (Hybrid Eligible)

University Overview
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
Posted Job Title
Development Program Coordinator - Wharton External Affairs (Hybrid Eligible)
Job Profile Title
Coordinator, Program
Job Description Summary
Wharton School Overview
Founded in 1881 as the world's first collegiate business school, the Wharton School of the University of Pennsylvania is shaping the future of business by incubating ideas, driving insights, and creating leaders who change the world. With campuses in both Philadelphia and San Francisco, Wharton has over 850 staff, a faculty population of more than 235 renowned professors, and 5,000 undergraduate, MBA, executive MBA, and doctoral students. Each year 13,000 professionals from around the world advance their careers through Wharton Executive Education's individual, company-customized, and online programs. More than 104,000 Wharton alumni form a powerful global network of leaders who transform business every day. Wharton is home to a diverse population of staff, representing a rich array of backgrounds, expertise, and cultures. To learn more, visit www.wharton.upenn.edu.
We are seeking a highly organized and proactive Program Coordinator to support our University Development Directors in efficiently managing their responsibilities. This role plays a critical part in ensuring that our development activities are executed effectively, and our directors' time is optimized.
The position provides high level administrative support for the Senior Executive Director of Development and the Senior Director of Strategic Initiatives. The successful candidate must be able to work collaboratively as a member of the development team and the larger administrative coordinator team across External Affairs. Responsibilities include, but are not limited to: carefully managing, scheduling, and organizing the directors' schedules and interaction with faculty, senior administrators, alumni, donors, volunteers, and others; coordinating complex travel arrangements - both domestic and international; drafting correspondence; and aid in budget tracking. This position will interact with senior administrators, prospects, donors, and faculty. Participate in confidential, ongoing cross divisional projects including back up support of the Chief Advancement Officer for External Affairs. Poise, maturity and excellent judgment are required for this position, as well a high attention to detail.
Job Description
Job Responsibilities

• Proactively manage the directors' calendars to ensure optimal workday flow, prioritizing and ensure needed materials are prepared and available in a timely manner; manage calendar to ensure meetings are prioritized as needed.
• Effectively and efficiently manage director's time by taking initiative to synthesize and prioritize the heavy workload to ensure work is completed on time and at a high level.
• Administratively lead key projects and workflow for the directors, ensure deadlines are met and work is performed at a high level. Ensure tasks are completed and submitted in a timely manner.
• Coordinate the Directors' complex travel needs including coordination with other EA team members, the Dean's Office and donor's administrative staff; proactively ensure travel dates are scheduled; ensure end-to-end logistics are scheduled in a timely fashion; complete travel reimbursement report accurately.
• Develop a strong working knowledge of the University CRM and other databases to ensure development activity and strategy is up to date with information necessary for tracking, cultivating, soliciting and stewarding donors. Create reports and handle data inquiry as requested.
• Proactively assist directors in the management of top prospects and volunteers, participate in prospect strategy meetings.
• Support cultivation and stewardship activites for the directors' assigned prospects, which includes reviewing daily gift logs.
• Coordinate team budget - handle all purchase requests and reimbursements for the directors, including travel. Review monthly financial statements for accuracy.
• Assist the Senior Executive Director with duties associated with School and University committees.
• Draft correspondence (thank you, acknowledgement, memos and other assignments) and work collaboratively with the EA writing team as needed.
• Provide assistance and/or lead on cross divisional projects, including, but not limited to, dean calendar scheduling, supporting VIP visits and event and dean's office requests.
• Ability to manage multiple priorities at once and work in a fast-paced high-quality environment.
• Ability to handle highly confidential information with discretion and care.
• Other duties and responsibilities as assigned

Qualifications
If you are a highly motivated, detail-oriented individual with a passion for supporting the development efforts of our institution, we encourage you to apply for this position. Join us in making a significant impact on our university's success.

• Bachelor's degree, and 3 to 5 years of experience or equivalent combination of education and experience is required.
• Demonstrated ability to manage multiple projects and presentations simultaneously under tight deadlines required.
• Highly competent with computer software: Microsoft Office (word processing, spreadsheet, power point) and relational databases knowledge required.
• Excellent written, organizational and oral communication skills required.
• Excellent decision-making and ability to work independently with limited supervision.
• Expertly skilled in-office procedures.
• Excellent written, organizational and oral communication skills required.
• Must have the ability to handle sensitive material and information confidentially.
• Maturity, poise, judgment, positive outlook, and professionalism are essential.
• Have the ability to work as a team player and help provide support during events and/or activities when necessary.
• Development experience preferred.

A résumé and cover letter are required.
Job Location - City, State
Philadelphia, Pennsylvania
Department / School
Wharton School
Pay Range
$24.13 - $33.00 Hourly Rate
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.
Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
• Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
• Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
• Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay