Deputy Clerk Ii - Ses - 72003490

Requisition No: 818618 

Agency: Division of Administrative Hearings

Working Title: DEPUTY CLERK II - SES - 72003490

 Pay Plan: SES

Position Number: 72003490 

Salary:  $34,000.00 - $37,000.00 

Posting Closing Date: 12/24/2023 

Total Compensation Estimator Tool

Deputy Clerk II - 72003490

This advertisement is for a SES position located in the Office of Judges of Compensation Claims in Miami, FL.

Salary:$34,000.00 - $37,000.00 Annually

Contact Person:  Margret Kerr (305) 377-5413

Description:

The duties and responsibilities of the Deputy Clerk II may include any or all of the following job functions.

Examples of Work:

           Performs administrative work to include but not limited to: closing cases, mail handling and postage authorized through stamp.com, assisting parties in Zoom hearings, contact property manager regarding on-site maintenance issues, handling issues regarding door locks and other access devices, administrative liaison duties for the district office, ordering office supplies, changing the server back-up tape daily, processing CD requests for hearing recordings, performing annual inventory of office equipment, assisting the public with Wi-Fi access, providing notary services, scanning documents, and greeting the general public and directing them to the appropriate rooms.

           Reviews mediation reports and determines events to be scheduled to address outstanding claims or dismissal of PFBs; maintains all final hearing orders for the JCC;

           Prepares and confirms hearings, meetings, and other JCC events on the calendar;

           Scans paper files into PDF format and electronically uploads to docket;

           Verifies accuracy of JCC list of documentary exhibits in compensation orders and final evidentiary orders and suggests corrections; and monitors for docket and calendar accuracy.

           Generates notices of pretrial through JCC Application, generates notices of final hearing through JCC Application, generates subpoenas for pro se litigants upon request, emails parties regarding missing documents or trial summaries, emails parties regarding missing documentation for motions or stipulations, generates orders on motions to continue mediation, generates cancellation hearing orders upon receipt of vol. dismissal/notice of cancellation, generates motion orders daily, generates show cause orders, generates orders of consolidation, generates notices to counsel, schedules Zoom Conferences,  and generates proposed orders per JCC's request.

           Performs mail and e-filing duties.

           Performs scheduling functions to include communication with outside offices, and as liaison between the OJCC office and Expert Medical Advisor offices.  

           Answers telephone calls routed by audex and coordinates different dates for rescheduling of hearings.

           Develops and maintains a system for tracking and monitoring deadlines re: responses to motions, orders, EMA reports, and other deadlines.

Performs other administrative, docket management, document generation, mail/e-filing, petition processing, scheduling, telephonic, and appellate functions as required.

KNOWLEDGE, SKILLS & ABILITIES:

• Knowledge of computer navigation;
• Ability to work and collaborate in a team environment;
• Ability to communicate effectively verbally and in writing; and
• Ability to organize work and effectively manage one's time.

REQUIRED QUALIFICATIONS:

• Must possess a high school diploma or the equivalent.

 PREFERRED QUALIFICATIONS:

• Experience in a Legal setting is preferred.

Successful completion of Level 2 background screening is required for all positions with the Division of Administrative Hearings. 

Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the interview and/or during reference checks.

If you are interested in this position and meet the above indicated qualification and have the desired education, knowledge and experience, please submit a State of Florida Application and resume through the People First system. If you experience problems applying on-line, please call the People First Service Center at 1-877-562-7287.

Applications will be accepted until 11:59 PM on the closing date.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.