Deputy Clerk

DESCRIPTION

*** Incumbent will be required to work at both the Minden Clerk and Stateline Tahoe General Services Offices. ****

COMPENSATION & BENEFITS:

0-3% Merit upon successful completion of the probationary period and 0-3% annual merit increases thereafter based upon evaluation score.
Benefits include:

• No Nevada state income tax.Did you know that Nevada is one of the states in the US that does not have a state income tax? This means that if you live or work in Nevada, you get to keep more of your hard-earned money. This is a significant advantage that makes Nevada stand out from other states.
• Retirement: Participation in the Nevada Public Employee Retirement System is (PERS), 33.5% employer-paid. This sets us apart from other employers. Employees do not contribute to FICA and the County exclusively contributes 100% to your retirement account.
• Vacation: Accrued at the rate of 4.6154 hours per pay period, or 120 hours per year (increase with years of service).
• Sick Leave: Earned at the rate of 3.6923 hours per pay period, or 96 hours per year.
• Holidays: 12 paid holidays per year.
• Health Insurance: County provides medical, dental and vision coverage for employees and dependents with co-payment by employee dependent and/or family status.
• Deferred Compensation: the County has a voluntary deferred compensation program.
• Recognition Programs
• Annual Gym Membership
• Employee Assistance Program (EAP)
• Stable, friendly/family environment. Fosters internal talent with training/educational programs and encourages career advancement.
• Douglas County is a drug, alcohol and smoke-free workplace.

Supervision Received

Work is performed under the limited supervision of the Assistant County Clerk.

Supervision Exercised

None

ESSENTIAL FUNCTIONS

PRIMARY DUTIES AND RESPONSIBILITIES

• Assists general public customers, and/or County employees, on the telephone or in person; answers questions, explains rules, policies, and procedures, and provides information as appropriate; resolves complaints in an efficient and timely manner, referring matters requiring policy interpretation to supervisor for resolution.
• Helps maintain a records management system for all records in the Clerk’s Office.
• Uses a computer to develop and manage databases and/or spreadsheet files and to develop special report formats; uses Adobe editing and Microsoft Office; Word, Excel, and Outlook regularly.
• Performs a variety of general office support duties such as organizing and maintaining various files, typing correspondence, reports, forms, and specialized documents, and proofreading and checking materials for accuracy, completeness, and compliance with departmental policies and regulations. Uses correct business English, including spelling, grammar, and punctuation.
• May perform any variety of the functions of the Clerk or Tahoe General Services Offices as needed. This position may require travel to Minden, NV and Stateline, NV for assignment.
• Files notary bonds, processes and indexes agreements, files and indexes fictitious firm names, accepts passport applications, processes outdoor festival permits, payments, etc.
• Assists with the conducting of elections by processing election documents; registering voters, keying voter data into computer, and other election related duties as assigned.
• Issues a variety of regulatory documentation, including marriage licenses and marriage officiant authorization certificates.
• May serve as clerk to various boards, including Board of County Commissioners, Planning Commission, Board of Equalization, Debt Management Commission, etc., which requires preparing meeting agendas, board packets, and notices for posting, posting agendas on a website, taking notes of the meeting, transcribing minutes, and recording and preserving actions of board meetings, and filing and indexing board documents in accordance with law. Ensures the accuracy and integrity of the agenda packets and departmental documentation.
• Processes DMV vehicle registration renewals, new vehicle/out of state registrations, title processing, handicap placards, etc. Completes monthly license plate inventory and orders supplies. Keeps DMV forms updated, notifies Manager of pertinent changes with DMV software or processes.
• Receives and posts DMV payments, reconciles DMV office close and prepares DMV deposits.
• Receives and posts property tax payments and other County department revenue, reconciles County office close, and prepares County deposits at the Tahoe General Services’ Office.
• Contributes effectively to the accomplishment of team work unit goals, objectives, and activities.
• Represents the County with dignity, integrity, and a spirit of cooperation in all relationships with staff and the public.

QUALIFICATIONS

MINIMUM QUALIFICATIONS

• None

WORKING CONDITIONS

• This work requires the occasional exertion of up to 25 pounds of force.
• Work regularly requires sitting, speaking or hearing, using hands and repetitive motions; frequently requires standing; occasionally requires walking and reaching with hands and arms.
• Work has standard vision requirements; vocal communication is required for expressing ideas by means of the spoken word; hearing is required to receive detailed information through oral communication and/or to make fine distinctions in sound.
• Work requires preparing and analyzing written or computer data, operating motor vehicles or equipment and observing general surroundings and activities.
• Work is generally in a moderately noisy location (e.g. business office, light traffic).
• Work has no exposure to adverse environmental conditions.

ACKNOWLEDGEMENTS

Overview of Douglas County Benefits
Disclaimer: Douglas County provides benefits to full time employees. Benefits are prorated for some part time positions (depending on job). Some part time positions may provide no benefits.
No Nevada State income tax.
Retirement – Public Employees' Retirement System of Nevada
Douglas County contributes 33.50% of an eligible Regular Member and 50% of an eligible Police and Fire Member's salary for retirement. Deferred Compensation Plans – Employees can participate in the VOYA Retirement Plans, which is funded by the employee.
Paid Leave
12 paid holidays per year. Generous paid leave accrual's including 96 hours sick annually, begin accruing 120 hours annual leave each year. Administrative leave of 5 days or 3 days annually applies to some positions. Please refer to our leave policies https://www.douglascountynv.gov/687/Policies-Procedures
or relevant labor agreement https://www.douglascountynv.gov/688/Labor-Contracts
for more information.
Health Insurance
The County has rich benefits plans to choose from: Preferred Provider (PPO) and Health Savings Account (HSA) with supplemental benefits to include: prescription plan, dental plan, vision, life insurance opportunities, cancer insurance, and disability insurance. Benefit eligibility is the 1st of the month following 30-day waiting period or 60 days, depending on the position. For more detailed information on the Health Insurance you may refer to our website located at: https://www.douglascountynv.gov/693/Employee-Benefits-Information
for more information.
Compensation
Douglas County's compensation system is based on Pay for Performance wherein employees are eligible for annual performance evaluations. The current structure consists of merit increases up to 3% on a qualifying employee's anniversary and Cost of Living Adjustments based on the Consumer Price Index during the first pay period of each fiscal year. The COLA will be up to 5% depending on the CPI each year. Additionally, eligible employees can be recognized for outstanding performance, above and beyond the call of duty, and receive additional compensation through the Recognition of Excellence Program.
2024