Deputy City Clerk

Join our team of dedicated public servants and make a difference.

The essential functions of this position include, but are not limited to:

1. Responsible for organization of work procedures for timely completion of routine tasks and special projects.
2. Weekly council meeting packet creation coordinating with department staff, prepares meeting agendas and attends 2-4 night meetings a month. 
3. Processes and coordinates responses to public records requests in compliance with applicable laws. Completes and submits the JLARC report annually. 
4. Maintains the City-wide records management program. Ensures that records are archived, indexed and retained or purged as required by law and policy with Washington State Archives. 
5. Assists with drafting and finalizing Council minutes and monitoring department submittals of other boards and commissions minutes. 
6. Prepares, processes, distributes, and posts public notices and insuring proper newspaper publication. 
7. Operates Zoom webinars and meetings including proper recording, live streaming, and monitoring the panelist/attendee pools. 
8. Operate Council Chambers audio-visual equipment for the duration of all OPMA Public Meetings. 
9. Prepares correspondence, forms, and reports from copy, rough draft, or oral instruction; proofreads documents for typing and format errors. May be required to compose original documents for approval by staff or supervisor.  Updates department web pages as needed.
10. Receives and screens telephone calls, emails, and visitors; answers questions using general knowledge of department and City operations, schedules and plans, referring items of specific or technical nature to the appropriate person, and schedules appointments.
11. Keeps supervisor and department staff informed of significant and important matters requiring review or action; obtains information from staff members as directed, relays assignments, calls attention to deadlines and obtains progress reports.
12. Maintains and organizes correspondence, project and special files, ensuring confidentiality where required.
13. Maintains records of departmental and/or project expenditures; creates and codes expenditures in the purchase order database; may monitor assigned portions of department budget. 

Performs related duties and responsibilities as required.

Knowledge, Skills, and Abilities:
To perform this job successfully, an individual must be able to perform each essential job function satisfactorily.  The requirement listed below are representative of the knowledge, skills and abilities required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Thorough knowledge of modern office practices, procedures, software and equipment. 
2. Knowledge of correct punctuation, spelling, grammar, and word usage
3. Knowledge of business English, writing; filing systems; punctuation and spelling; and arithmetic calculations. 
4. Ability to operate a variety of office machines rapidly and accurately; understand and reliably communicate information about department operations, schedules and plans.
5. Prepare and/or compose a variety of correspondence and reports; enter text and data into computers with a high degree of speed and efficiency; establish and maintain a variety of files and systems. 
6. Ability to read and compare words and figures accurately and efficiently.
7. Ability to maintain effective, courteous and tactful public relations with elected officials, management, staff and the general public. 

Physical Requirements: Work is performed in an office setting.

Specific physical requirements and typical working conditions for this position are on file in the Administrative Services Department. 

The City of Tumwater is an Equal Opportunity Employer (EOE), committed to a diverse workforce. Women, minorities and people with disabilities are encouraged to apply.