Degree Audit Specialist

Position Title:

Degree Audit Specialist

Position Type:

Regular

Job Number:

SA21324

Full or Part Time:

Full-Time 40 Hours Weekly

Fair Labor Standard Act Classification:

Non-Exempt

Anticipated Pay Range:

$48,340-$50,000

Pay Range Information:

Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.

Job Description Summary:

The Degree Audit Specialist is a non-exempt, full-time staff position. The Specialist is responsible for Degree audit and curriculum maintenance and support to the University Office of the Registrar.

Responsibilities:

The Degree Audit Specialist assists with maintenance of Registrar’s records and provides support to troubleshoot Degree Audit inquiries.
The position will:

• Update Degree Audit module when new academic catalogs are developed.
• Resolve problems with Degree Audit rules when issues arise.
• Make updates to program evaluations when requirements change.

Curriculum Support

• Create and maintain Course Catalog information used for creating class sections.
• GE code assignment
• Course fees
• Course requisites
• Course topics
• Academic Organization assignments
• Assist with Curriculog and Acalog configuration, maintenance, and processing.

Support With Degree Conferral Processing

• Conferral process
• Assign diploma holds
• Communication management
• Manage conferral@ email
• Coordinate with diploma production processor

Enrollment and degree reporting to National Student Clearinghouse (NSC)

• Process daily degree verify requests from NSC
• Submit reporting files based on established calendar
• Process In-School Deferment Request submissions
• Liaison between registrar’s office and NSC & NSLDS for enrollment reporting
• Provide degree completion letters for SACM (Saudi Arabia Cultural Ministry) requests

Required Qualifications:

• Bachelor’s degree in a relevant field or an equivalent combination and related experience.
• Minimum two years of work experience with an automated Degree Audit program, preferably PeopleSoft.
• Working knowledge of collegiate curriculum, academic program structures, and graduation requirements.
• Strong analytical and problem solving skills.
• Ability to maintain confidentiality and use tact and diplomacy.
• Ability to learn and apply complex academic policies and procedures.
• Attention to detail, with strong organizational skills to maintain accurate records.
• Strong communication and interpersonal skills to interact with diverse constituents and explain fairly complex information in an understandable manner.
• Demonstrated time management skills with ability to organize and prioritize a high volume, detail oriented workload with established deadlines.
• Ability to use Microsoft Office Suite Applications
• Technical skills to learn and use enterprise systems and departmental tools.

Desired Qualifications:

• Working knowledge of PeopleSoft, Campus Solutions.

Special Instructions to Applicants:

Chapman University is an equal opportunity employer committed to fostering a diverse and inclusive academic global community. The University is dedicated to enhancing diversity and inclusion in all aspects of recruitment and employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.
The University is committed to achieving a diverse faculty and staff and encourages members of underrepresented groups to apply. More information on diversity and inclusion at Chapman University can be found at www.chapman.edu/diversity.
Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis. Chapman University does not sponsor applicants for Staff and Administrator positions for work visas.
The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.