Database Manager

School Overview

Voted one of Baltimore’s top workplaces, the St. Paul’s Schools is a family of independent schools located in Brooklandville, Maryland. With more than 1,400 students from ages 6 months to grade 12, St. Paul’s Pre and Lower School (coed), St. Paul’s School for Girls, and St. Paul’s School for Boys share a 120-acre campus, an Episcopal affiliation, and a focus on developing confident well-rounded students who will use their education and ethics to improve the world. In July 2018, the schools unified under the umbrella of The St. Paul's Schools, with a single board of trustees and one president, but each school retains its individual traditions and its gender-specific programs. A coordinated structure allows The St. Paul’s Schools to preserve the small-school feel within each school while sharing resources and certain programs to maximize opportunities for students. With St. Paul’s unique model, boys and girls are taught together and separately at just the right times in their development.

Guided by Episcopal values and commitment to each student’s full journey, a St. Paul’s education inspires us to lead with love, discover and pursue our unique gifts and act with courage in all we do.

Position Description

Reporting to the Director of Advancement Operations, the Database Manager oversees the use and maximizes the capability of The St. Paul’s Schools’ advancement constituent management database.

Position Responsibilities

The Database Manager is responsible for overseeing and maintaining the Advancement Office database (Raiser’s Edge and NXT) and working to keep files and records current and accurate at all times. The Database Manager works with the Advancement team to achieve long-term development, capital, and annual giving goals. Responsibilities will include the following:

• Serve as the System Administrator for the database by acting as primary liaison between St. Paul’s, Blackbaud, AlmaBase, and Veracross.

• Oversees the constituent management database to ensure integrity and accuracy of information and utilization of robust, consistent protocols.

• Enter gifts and generate receipts and acknowledgment letters in a timely manner.

• Organizes and maintains all gift paperwork electronic filing.

• Generates all data and lists for the Impact Report.

• Produce and run timely and accurate lists, reports, as requested.

• Collaborate with colleagues throughout campus, including the Business Office, Communications, Admissions, and IT.

• Oversees and maintains email distribution groups in partnership with Communications.

• Conduct year end rollover, data cleanup efforts and overall maintain data integrity.

• Efficiently utilize the Raiser’s Edge software and assist with data management to meet the changing needs and goals of the Advancement Office to include conducting ongoing research to find lost constituents.

• Maintains accurate paper files to substantiate constituent management data.

• Trains and provides ongoing support to all advancement team staff on Raiser’s Edge.

• Understands and promotes best practices in independent school fundraising, including CASE’s Statement of Ethics and Principals of Practice for Fundraising Professionals at Educational Institutions and AFP’s Code of Ethics and Donor Bill of Rights; and

• Understands and embraces The St. Paul’s Schools mission, philosophy, and values, and, in partnership with the VPA, establishes a culture of teamwork, trust, collegiality, and accountability within the Advancement team.

• Other work-related duties as assigned.

The ideal candidate will have a bachelor’s degree with at least two years’ experience in database management. A successful candidate must have excellent interpersonal and organizational skills and the ability to work with independence. This position requires absolute confidentiality and professionalism. Proficiency in Raiser’s Edge, Microsoft Word and Excel is required. Proficiency in NXT and Veracross is preferred. This position is year round, but does have work remote flexibility.

In addition to your full time role, we encourage our candidates to get involved in other ways in our community. We are particularly interested in candidates with coaching experience and/or those who can demonstrate initiative and serve as coaches in a variety of significant ways.

The St. Paul’s Schools are committed to creating a supportive learning environment where all individuals are valued for their unique contributions and are able to achieve their highest potential. We strongly believe that a diverse and inclusive environment is the best learning environment for our students and prepares them to live, work, and thrive in an increasingly global and multicultural community. We reject all prejudice, particularly those based on race, national and ethnic origin, religion, socioeconomic status, gender identity, sexual orientation, and physical characteristics.

As you know, COVID-19 has been declared a worldwide pandemic by the World Health Organization. While COVID-19 is highly contagious, the School is taking precautions and implementing safety measures to prevent the spread. All members of the School community have a shared responsibility to support and comply with policies and protocols to protect the health and safety of our community. As an additional mitigation measure and to further aid in preventing the spread of COVID-19, the School is requiring all employees to be vaccinated against COVID-19 and to provide documentation demonstrating that they are vaccinated unless they have been granted a religious or medical exemption to this policy as an accommodation.

Full-time employees are eligible to participate in our comprehensive benefits program which includes, but is not limited to, medical, dental, vision, disability and 403(b). Other supplemental benefits include lunch stipend, fitness center and tuition remission. Salary is commensurate with experience.