Address
Form of workSalary: $20.35 - $26.17 Hourly
Location : Whitehall
Job Type: Full-Time
Job Number: 202200130
Department: Clerk of Court
Division: Clerk of Court
Opening Date: 12/20/2023
Closing Date: Continuous
Purpose of Position
Under the direction of the Clerk of Court, this position performs a variety of duties, which require skilled clerical, record keeping, computer knowledge and public contact work. The position is responsible for case management of all cases filed with the Clerk of Courts Office. The normal work schedule is Monday through Friday 8:00 a.m. to 4:30 p.m.
Essential Functions
To perform this job successfully, an individual must be able to perform each essential function satisfactorily and in a timely manner. The following duties are normal for this position. These are not to be construed as exclusive or all inclusive. Other duties may be required or assigned.
Serves as Deputy Clerk in all case type proceedings including Family, Paternity, Civil, Traffic, Forfeiture, Recovery Court, IVD Court, Financial and Small Claims Court in his/her absence.
Maintains confidential criminal case information to ensure the protection and preservation of all court records and materials relating to cases. Determines confidential documents and manages appropriately. Maintains confidentiality as appropriate to include victim contact information and doctor competency reports.
Maintains criminal cases including misdemeanors, criminal traffic violations and felonies.
Conducts case management, filing/recording documents, opening/closing cases, coordinating cases with other agencies and law revisions.
Initiates cases electronically and manually by entering case numbers, case types, names and assigned court dates in CCAP. Reviews documents for accuracy and completeness.
Conducts case management by receiving legal documents, date stamp, scan and properly record court documents in CCAP. Complete and distribute e-filed and/or paper documents to appropriate parties. Authenticate documents if necessary. Reviews all cases scheduled prior to court.
Prepares daily calendars from CCAP. Determines if the necessary documents have been filed. Monitors the court calendar/schedule. Provides upcoming court dates as needed. Produces Notice of Hearings for upcoming hearings.
Monitors and takes appropriate action to maintain case flow and case disposition, follows up with status letters if necessary.
Reviews/ prepares files to determine if interpreting services are required. Schedules/arranges court certified interpreters for upcoming hearing.
Prepares, drafts and processes bonds set during court proceedings, Probation Judgment of Convictions, Prison Judgment of Convictions, Judgment of Dismissals, Civil Judgements based on court's findings/rulings.
Completes necessary paperwork for issued warrants and warrant cancellations.
Prepares, drafts and processes other varieties of documents, notices, and forms (i.e. notice of hearings, dispositions, court orders, judicial transfer forms, driver's license suspensions).
Responsible for ensuring documents are forwarded to appropriate court official for signature. Distributes documents to appropriate persons or agencies and law revisions.
Receipts applicable filing fees by credit card, cash, check or money order for bail bonds, traffic fines and forfeitures, sheriff sale proceeds, out of county bond postings.
Records accurate minutes, administer oaths and manage exhibits and documents. Proficiency to operate technical equipment including Zoom application and Digital Audio Recorder.
Coordinates video conferencing equipment and Digital Audio Recording equipment when necessary. Provides technical court support when needed.
Forwards contested files to Judicial Assistant for further scheduling.
Docket judgments, certificate of satisfactions, transcript of judgment, bench warrants, foreign judgments and court dispositions.
Assists with records and judgment searches.
Assists other agencies and the general public with access to the public access CCAP terminals.
Prepares files for transmittal in cases of appeal according to the State Appellate Court procedure.
Prepare documents for certification for the, District Attorney, Defense Counsel and general public as required.
Review Judicial Assignment Applications and mail notices to interested parties. Work with out of county judicial staff to coordinate future hearing dates and generate notice of hearings for cases.
Provide backup fiscal accounting/bookkeeping functions as needed. Reports necessary data to State/Vital Statistics Department regarding family and civil cases.
Maintains up to date knowledge of the Consolidated Court Automation Programs (CCAP) state computer system. Participates in ongoing training.
Assists the general public with U.S. Passports by completing training and maintaining Passport Acceptance Agent Certification.
Maintains annual passport certification to assist public as a Passport Processing Agent. Provides information, forms, assembly and tracking of passport applications.
Transmits passport applications to the Department of State.
Performs public reception. Greets, screens and directs visitors and callers. Provides information to inquiries, complaints and concerns or refers to appropriate person or agency.
Participates in office rotation serving as receptionist whose duties include opening and closing vault, answering the phone, taking messages, referring calls to appropriate person or agency, receipting monies, processing passports, filing small claims, divorces, etc., preparing bonds, restraining orders, payment plans, wage assignments, balance cash drawer and assure courtroom and law library security at the end of the day. Provides general information to public in absence of Judge's office staff.
Cross-trained to assist and serve as back-up where needed within the department.
Picks up and assists with sorting of incoming mail.
All other duties as assigned.
Knowledge, Skills, and Abilities
Ability to add and subtract, multiply and divide, and calculate percentages, fractions, and decimals. Ability to interpret basic descriptive statistical reports.
Ability to use functional reasoning in performing influence functions such as supervising, managing, leading and teaching.
Ability to exercise the judgment, decisiveness and creativity required in situations involving the evaluation of information against measurable criteria.
Requires ability to comprehend instructions from the court and understand legal concepts.
Requires ability to become proficient in the use of specialized office software.
Requires ability to communicate effectively both orally and in writing.
Requires ability to organize work and complete duties in both a timely and dependable manner. Must be self-motivated, results orientated individual with basic problem solving skills.
Requires ability to work independently and manage a number of tasks concurrently.
Requires ability to establish and maintain effective working relationships with co-workers, other court personnel, and the general public.
Requires ability to interact respectfully with individuals from diverse socioeconomic, cultural and ethnic backgrounds.
Requires ability to maintain confidentiality of all records and proceedings.
Adaptable to change in laws, procedures and software.
Training, Experience and Other Requirements
Associates Degree in Legal, Business, Public Administration or related field or equivalent experience required. Two years of work experience in a related legal field, or six months in a Clerk of Courts Department. Experience within the past five years is preferred.
2024 BENEFIT SUMMARY
Trempealeau county (Regular Full-time/part-time employees) BENEFIT
Non-Represented Benefit Package for 2024. A complete packet of benefits information will be provided to the candidate selected for the position. This illustration summarizes the benefits presently offered by Trempealeau County and is not a guarantee of benefits.
Benefit TypeWhat you receiveEligibleWho Pays
Medical*County participates in the State of Wisconsin offered Health Plan.
$500 individual / $1000 family deductible.
Routine/Preventative services- plan pays 100%. Emergency Room copay - $60 per visit. Annual Wellness Incentive - $150 gift card for employee & spouse when annual physical/wellness screens complete.First of the month following 30 days of employmentCounty contributes 88%. Employee Contribution for lowest cost plan available within the County is:
Single Plan : $98.57/per month
Family Plan: $241.94/per month
Premiums vary by plan. Other plan networks available.
Flex
Spending Account
(FSA)$500 -Single Health Plan
$1000-Family Health Plan
County contributes either $500/$1000 for each employee enrolling in the county sponsored medical plan.First of the month following 30 days of employmentOption to contribute up to an additional $3,200 for medical and $5000 for dependent care per year. Expenses must be incurred 1/1/24 - 3/15/25 and submitted for reimbursement by 5/31/25.
PensionWisconsin Retirement System (WRS). Pension plan provides a lifetime retirement payment once vested (after 5 years) and have reached minimum retirement age (age 55 for most employees). Pre-taxed. Date of Hire
(may not be eligible for part-time positions)General Employees
Employee contribution: 6.90%
County contribution: 6.90%
Dental
Delta Dental WI Plan: Uniform Dental Benefit (UDB)/Preventative offers basic coverage for routine cleanings, x-rays, fillings (100% no deductible), orthodontics (50% for those 19 and under with $1500 individual max). Supplemental plans (Select or Select Plus) offers coverage for crowns, bridges, dentures, root canals, oral surgery, surgical extractions and additional orthodontics (regardless of age). Pre-taxed. First of the month following 30 days of employmentCounty contributes 88% of Uniform preventive dental when enrolled in group health insurance.
Uniform Preventative Dental stand-alone cost (no enrollment in group health insurance):
Single: $32.08 / month
Family: $80.20 / month
Supplemental plans also available for individual, individual plus children, individual plus spouse and family coverage at an additional cost- employee pays 100%.
VisionDelta Vision: Eye exams ($15 copay in-network), $150 for frames $150 for contact lenses and discount on Laser Vision Correction. Pre-taxed. First of the month following 30 days of employmentEmployee pays 100%
Employee: $5.72 / month
Individual + Spouse: $11.42 / month
Individual + Children: $12.88 / month
Family: $20.58 / month
Short-Term DisabilityProvides a financial benefit available up to 60% of your salary during time off work due to illness/injury up to 25 weeks. Benefit begins after 7 day waiting period. If hospitalized or under general anesthesia, benefit begins upon 1st day.First of the month following 90 days of employmentEmployee pays 100%
Cost varies based on age and hourly rate of pay.
Deferred CompensationAvailable plans: WI Deferred Comp (WDC) and Nationwide (NACO). Allows you to invest today for retirement. Federal/State taxes are deferred until your assets are withdrawn.AnytimeEmployee pays 100%
Available through payroll deduction (flat rate or percentage).
Term Life InsuranceLife insurance coverage for yourself, spouse and children. Plan gives you the availability to choose how much life insurance you want and need. Coverage is portable after employment separation.First of the month following 30 days of employment
Employee pays 100%
Cost varies based on age and coverage level electing.
Whole Life InsuranceGuaranteed rates for the life of the policy and guaranteed death benefit to be paid to your beneficiaries. As the policy builds cash value, you can achieve your financial goals or borrow against it should you need to. Coverage is portable after employment separation.First of the month following 30 days of employmentEmployee pays 100%
Cost varies based on age and coverage level electing.
Group AccidentLump sum benefit for off the job accidental injuries, pays in addition to other insurances, Low and High plan options available. Wellness benefit up to $150 (low) $400 (high) per year for covered individual. Coverage is portable after employment separation. Pre-taxed. First of the month following 30 days of employmentEmployee pays 100%
Employee Low: $12.26 / month
Employee High: $18.52 / month
Employee plus children,
Employee plus spouse and
Family rates also available.
Group CancerCancer Insurance to help you manage expenses of treatment (including experimental), pays in addition to other insurances. Plan covers cancer and up to 29 specified diseases. Wellness benefit of $100 per year for covered individual. Low, Medium and High plan options available. Coverage is portable after employment separation. Pre-taxed. First of the month following 30 days of employmentEmployee pays 100%
Employee Low: $16.94 / month
Employee Medium: $24.36 / month
Employee High: $36.14 / month
Employee plus children,
Employee plus spouse and
Family rates also available.
Group Critical IllnessLump sum benefit for critical illness such as heart attack, stroke, major organ transplant, end stage renal failure. Pays in addition to other insurances Benefit amounts $2500 - $20,000 depending on illness. Supplemental benefits also available. Coverage is portable after employment separation. Pre-taxed. First of the month following 30 days of employmentEmployee pays 100%
Cost varies based on age, tobacco use and coverage level electing.
Rates per Employee, Employee plus children, Employee plus spouse and
Family.
Vacation*Accrues per pay period per year as follows.
First year of service: 12 days
1-4 years of service: 15 days
5-9 years of service: 18 days
10-15 years of service: 20 days
16-20 years of service: 24 days
21-25 years of service: 26 days
26-29 years of service: 28 days
30+ years of service: 30 daysAccrual begins Date of Hire - must be here 3 months begin utilizing accrued timePayout Upon Separation
100% following 1 year introductory period.
Sick Leave*Accrues per pay period up to 12 days per year. Max 960 hours.Accrual begins Date of HirePayout Upon...
Location : Whitehall
Job Type: Full-Time
Job Number: 202200130
Department: Clerk of Court
Division: Clerk of Court
Opening Date: 12/20/2023
Closing Date: Continuous
Purpose of Position
Under the direction of the Clerk of Court, this position performs a variety of duties, which require skilled clerical, record keeping, computer knowledge and public contact work. The position is responsible for case management of all cases filed with the Clerk of Courts Office. The normal work schedule is Monday through Friday 8:00 a.m. to 4:30 p.m.
Essential Functions
To perform this job successfully, an individual must be able to perform each essential function satisfactorily and in a timely manner. The following duties are normal for this position. These are not to be construed as exclusive or all inclusive. Other duties may be required or assigned.
Serves as Deputy Clerk in all case type proceedings including Family, Paternity, Civil, Traffic, Forfeiture, Recovery Court, IVD Court, Financial and Small Claims Court in his/her absence.
Maintains confidential criminal case information to ensure the protection and preservation of all court records and materials relating to cases. Determines confidential documents and manages appropriately. Maintains confidentiality as appropriate to include victim contact information and doctor competency reports.
Maintains criminal cases including misdemeanors, criminal traffic violations and felonies.
Conducts case management, filing/recording documents, opening/closing cases, coordinating cases with other agencies and law revisions.
Initiates cases electronically and manually by entering case numbers, case types, names and assigned court dates in CCAP. Reviews documents for accuracy and completeness.
Conducts case management by receiving legal documents, date stamp, scan and properly record court documents in CCAP. Complete and distribute e-filed and/or paper documents to appropriate parties. Authenticate documents if necessary. Reviews all cases scheduled prior to court.
Prepares daily calendars from CCAP. Determines if the necessary documents have been filed. Monitors the court calendar/schedule. Provides upcoming court dates as needed. Produces Notice of Hearings for upcoming hearings.
Monitors and takes appropriate action to maintain case flow and case disposition, follows up with status letters if necessary.
Reviews/ prepares files to determine if interpreting services are required. Schedules/arranges court certified interpreters for upcoming hearing.
Prepares, drafts and processes bonds set during court proceedings, Probation Judgment of Convictions, Prison Judgment of Convictions, Judgment of Dismissals, Civil Judgements based on court's findings/rulings.
Completes necessary paperwork for issued warrants and warrant cancellations.
Prepares, drafts and processes other varieties of documents, notices, and forms (i.e. notice of hearings, dispositions, court orders, judicial transfer forms, driver's license suspensions).
Responsible for ensuring documents are forwarded to appropriate court official for signature. Distributes documents to appropriate persons or agencies and law revisions.
Receipts applicable filing fees by credit card, cash, check or money order for bail bonds, traffic fines and forfeitures, sheriff sale proceeds, out of county bond postings.
Records accurate minutes, administer oaths and manage exhibits and documents. Proficiency to operate technical equipment including Zoom application and Digital Audio Recorder.
Coordinates video conferencing equipment and Digital Audio Recording equipment when necessary. Provides technical court support when needed.
Forwards contested files to Judicial Assistant for further scheduling.
Docket judgments, certificate of satisfactions, transcript of judgment, bench warrants, foreign judgments and court dispositions.
Assists with records and judgment searches.
Assists other agencies and the general public with access to the public access CCAP terminals.
Prepares files for transmittal in cases of appeal according to the State Appellate Court procedure.
Prepare documents for certification for the, District Attorney, Defense Counsel and general public as required.
Review Judicial Assignment Applications and mail notices to interested parties. Work with out of county judicial staff to coordinate future hearing dates and generate notice of hearings for cases.
Provide backup fiscal accounting/bookkeeping functions as needed. Reports necessary data to State/Vital Statistics Department regarding family and civil cases.
Maintains up to date knowledge of the Consolidated Court Automation Programs (CCAP) state computer system. Participates in ongoing training.
Assists the general public with U.S. Passports by completing training and maintaining Passport Acceptance Agent Certification.
Maintains annual passport certification to assist public as a Passport Processing Agent. Provides information, forms, assembly and tracking of passport applications.
Transmits passport applications to the Department of State.
Performs public reception. Greets, screens and directs visitors and callers. Provides information to inquiries, complaints and concerns or refers to appropriate person or agency.
Participates in office rotation serving as receptionist whose duties include opening and closing vault, answering the phone, taking messages, referring calls to appropriate person or agency, receipting monies, processing passports, filing small claims, divorces, etc., preparing bonds, restraining orders, payment plans, wage assignments, balance cash drawer and assure courtroom and law library security at the end of the day. Provides general information to public in absence of Judge's office staff.
Cross-trained to assist and serve as back-up where needed within the department.
Picks up and assists with sorting of incoming mail.
All other duties as assigned.
Knowledge, Skills, and Abilities
Ability to add and subtract, multiply and divide, and calculate percentages, fractions, and decimals. Ability to interpret basic descriptive statistical reports.
Ability to use functional reasoning in performing influence functions such as supervising, managing, leading and teaching.
Ability to exercise the judgment, decisiveness and creativity required in situations involving the evaluation of information against measurable criteria.
Requires ability to comprehend instructions from the court and understand legal concepts.
Requires ability to become proficient in the use of specialized office software.
Requires ability to communicate effectively both orally and in writing.
Requires ability to organize work and complete duties in both a timely and dependable manner. Must be self-motivated, results orientated individual with basic problem solving skills.
Requires ability to work independently and manage a number of tasks concurrently.
Requires ability to establish and maintain effective working relationships with co-workers, other court personnel, and the general public.
Requires ability to interact respectfully with individuals from diverse socioeconomic, cultural and ethnic backgrounds.
Requires ability to maintain confidentiality of all records and proceedings.
Adaptable to change in laws, procedures and software.
Training, Experience and Other Requirements
Associates Degree in Legal, Business, Public Administration or related field or equivalent experience required. Two years of work experience in a related legal field, or six months in a Clerk of Courts Department. Experience within the past five years is preferred.
2024 BENEFIT SUMMARY
Trempealeau county (Regular Full-time/part-time employees) BENEFIT
Non-Represented Benefit Package for 2024. A complete packet of benefits information will be provided to the candidate selected for the position. This illustration summarizes the benefits presently offered by Trempealeau County and is not a guarantee of benefits.
Benefit TypeWhat you receiveEligibleWho Pays
Medical*County participates in the State of Wisconsin offered Health Plan.
$500 individual / $1000 family deductible.
Routine/Preventative services- plan pays 100%. Emergency Room copay - $60 per visit. Annual Wellness Incentive - $150 gift card for employee & spouse when annual physical/wellness screens complete.First of the month following 30 days of employmentCounty contributes 88%. Employee Contribution for lowest cost plan available within the County is:
Single Plan : $98.57/per month
Family Plan: $241.94/per month
Premiums vary by plan. Other plan networks available.
Flex
Spending Account
(FSA)$500 -Single Health Plan
$1000-Family Health Plan
County contributes either $500/$1000 for each employee enrolling in the county sponsored medical plan.First of the month following 30 days of employmentOption to contribute up to an additional $3,200 for medical and $5000 for dependent care per year. Expenses must be incurred 1/1/24 - 3/15/25 and submitted for reimbursement by 5/31/25.
PensionWisconsin Retirement System (WRS). Pension plan provides a lifetime retirement payment once vested (after 5 years) and have reached minimum retirement age (age 55 for most employees). Pre-taxed. Date of Hire
(may not be eligible for part-time positions)General Employees
Employee contribution: 6.90%
County contribution: 6.90%
Dental
Delta Dental WI Plan: Uniform Dental Benefit (UDB)/Preventative offers basic coverage for routine cleanings, x-rays, fillings (100% no deductible), orthodontics (50% for those 19 and under with $1500 individual max). Supplemental plans (Select or Select Plus) offers coverage for crowns, bridges, dentures, root canals, oral surgery, surgical extractions and additional orthodontics (regardless of age). Pre-taxed. First of the month following 30 days of employmentCounty contributes 88% of Uniform preventive dental when enrolled in group health insurance.
Uniform Preventative Dental stand-alone cost (no enrollment in group health insurance):
Single: $32.08 / month
Family: $80.20 / month
Supplemental plans also available for individual, individual plus children, individual plus spouse and family coverage at an additional cost- employee pays 100%.
VisionDelta Vision: Eye exams ($15 copay in-network), $150 for frames $150 for contact lenses and discount on Laser Vision Correction. Pre-taxed. First of the month following 30 days of employmentEmployee pays 100%
Employee: $5.72 / month
Individual + Spouse: $11.42 / month
Individual + Children: $12.88 / month
Family: $20.58 / month
Short-Term DisabilityProvides a financial benefit available up to 60% of your salary during time off work due to illness/injury up to 25 weeks. Benefit begins after 7 day waiting period. If hospitalized or under general anesthesia, benefit begins upon 1st day.First of the month following 90 days of employmentEmployee pays 100%
Cost varies based on age and hourly rate of pay.
Deferred CompensationAvailable plans: WI Deferred Comp (WDC) and Nationwide (NACO). Allows you to invest today for retirement. Federal/State taxes are deferred until your assets are withdrawn.AnytimeEmployee pays 100%
Available through payroll deduction (flat rate or percentage).
Term Life InsuranceLife insurance coverage for yourself, spouse and children. Plan gives you the availability to choose how much life insurance you want and need. Coverage is portable after employment separation.First of the month following 30 days of employment
Employee pays 100%
Cost varies based on age and coverage level electing.
Whole Life InsuranceGuaranteed rates for the life of the policy and guaranteed death benefit to be paid to your beneficiaries. As the policy builds cash value, you can achieve your financial goals or borrow against it should you need to. Coverage is portable after employment separation.First of the month following 30 days of employmentEmployee pays 100%
Cost varies based on age and coverage level electing.
Group AccidentLump sum benefit for off the job accidental injuries, pays in addition to other insurances, Low and High plan options available. Wellness benefit up to $150 (low) $400 (high) per year for covered individual. Coverage is portable after employment separation. Pre-taxed. First of the month following 30 days of employmentEmployee pays 100%
Employee Low: $12.26 / month
Employee High: $18.52 / month
Employee plus children,
Employee plus spouse and
Family rates also available.
Group CancerCancer Insurance to help you manage expenses of treatment (including experimental), pays in addition to other insurances. Plan covers cancer and up to 29 specified diseases. Wellness benefit of $100 per year for covered individual. Low, Medium and High plan options available. Coverage is portable after employment separation. Pre-taxed. First of the month following 30 days of employmentEmployee pays 100%
Employee Low: $16.94 / month
Employee Medium: $24.36 / month
Employee High: $36.14 / month
Employee plus children,
Employee plus spouse and
Family rates also available.
Group Critical IllnessLump sum benefit for critical illness such as heart attack, stroke, major organ transplant, end stage renal failure. Pays in addition to other insurances Benefit amounts $2500 - $20,000 depending on illness. Supplemental benefits also available. Coverage is portable after employment separation. Pre-taxed. First of the month following 30 days of employmentEmployee pays 100%
Cost varies based on age, tobacco use and coverage level electing.
Rates per Employee, Employee plus children, Employee plus spouse and
Family.
Vacation*Accrues per pay period per year as follows.
First year of service: 12 days
1-4 years of service: 15 days
5-9 years of service: 18 days
10-15 years of service: 20 days
16-20 years of service: 24 days
21-25 years of service: 26 days
26-29 years of service: 28 days
30+ years of service: 30 daysAccrual begins Date of Hire - must be here 3 months begin utilizing accrued timePayout Upon Separation
100% following 1 year introductory period.
Sick Leave*Accrues per pay period up to 12 days per year. Max 960 hours.Accrual begins Date of HirePayout Upon...
