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Form of workSalary: $5,713.00 Monthly
Location : Honolulu
Job Type: Various
Job Number: 23-261TY
Department: 1st Circuit
Division: Fiscal Mgmt & Support Services
Opening Date: 11/12/2023
Closing Date: Continuous
Position Specific Description
Recruitment Number 23-261TY, Court Operations Specialist V (DL), SR-24, Honolulu, O`ahu.
Note: This position requires a current and valid driver's license to operate a motor vehicle.
Summary of Duties
Duties and responsibilities include assisting the Court Operations Specialist VI (Project Management Coordinator) in researching, planning and coordinating new projects; system and building renovation projects; developing, recommending, evaluating, reviewing, and revising
policies, procedures, methods and/or techniques in court administration; developing systems and methods to implement objectives; developing manuals, guidelines, policies, and procedures involving programs and operations; and evaluating the effectiveness and adequacy of program standards and makes recommendations for changes. In addition, this position makes recommendations to the Court Operations Specialist VI (Project Management Coordinator) on the effectiveness and adequacy of safety and security standards and proposes changes as it relates to the health and welfare of employees and security of the First Circuit Court. This position also drives to various locations and Judiciary facilities on Oahu to attend to emergencies, assist with or provide training, and attend meetings. Requires possession of a current and valid driver's license.
This position further assists the Court Operations Specialist VI (Project Management Coordinator) with administrative housekeeping functions i.e., preparing budget requests, researching matters, preparing reports and correspondence, and investigating and resolving problems.
Minimum Qualification Requirements
Education Requirement: Graduation from an accredited college or university with a Bachelor's degree. Progressively responsible experience in administrative, professional, investigative, technical or other responsible work which has provided a general background of the type and quality described below may be substituted for the Bachelor's degree on a year-for-year basis.
Specialized Experience: Two and one-half (2-1/2) years of progressively responsible professional work experience in one or combination of the following:
1) analyzing, evaluating, developing, improving managerial policies, practices, systems, methods and procedures; and considering the relationships among resources, facilities, services, needs, and values; and/or
2) independently performing professional work involving written analysis, evaluation and recommendations for problem resolution in a court or legal setting, or those social work or administrative programs of the courts.
Examples of this type of professional work include assistant court administrator; social worker, data processing systems analyst, program budget analyst, program evaluation analyst, personnel management specialist, research statistician, planner, etc. with professional work experience in the court system.
Staff Specialist or Supervisory Experience: One (1) year of either supervisory or staff specialist experience of the type and quality described below :
A. Staff Specialist Experience: Work experience performing work regularly encompassing difficult and complex situations and problems in a given specialty with responsibility for furnishing advisory services to management in the overall aspects of program development and evaluation; or performing extensive and intensive work in a given area of specialization, working on the most complex and difficult assignments in the areas of program development and evaluation, development of new and revised procedures, review of working situations to be sure divisions are following guidelines for sound management practices, development of legislative proposals or analysis of the impact of proposed legislation, and engaging in research aimed towards improving the management system.
Examples of this type of professional work include, but are not limited to: Social Worker V, Human Resources Specialist V, Capital Improvement Specialist V, IT Specialist V, Program Budget Analyst V, Program Evaluation Analyst V, Planner V, etc.
B. Supervisory Experience: Experience supervising professional staff in a specialized field of public or business administration which included: (1) planning and directing the work of others; (2) assigning, reviewing and evaluating their work; (3) advising them of difficult problem areas; (4) timing and scheduling their work; and (5) training and development of new employees.
Administrative Aptitude: Administrative aptitude rather than actual administrative experience is accepted. Administrative aptitude will be considered to have been met for this level when there is strong evidence of the necessary administrative aptitudes and abilities. Such evidence may be in the form of success in regular or special assignments or projects which involve administrative problems (e.g., planning, organizing, promoting and directing a program providing staff advice and assistance); interest in management demonstrated by the performance of work assignments in a manner which clearly indicates awareness of problems and the ability to solve them; completion of educational or training courses in the areas of management accompanied by the application of principles, which were learned, to work assignments; management's observation and evaluation of the applicant's leadership and managerial capabilities; or success in trial assignments to managerial and/or administrative tasks.
Selective Certification Requirement: A current, valid driver's license to operate a motor vehicle is required.
Desired Qualifications: Considerable knowledge of MS Word, Excel and Powerpoint. The ability to develop and manipulate spreadsheets and effectively set up systems to track projects.
Skills in the area of reading blueprints and technical documents are also desired.
Substitution of Education for Specialized Experience:
1) Satisfactory completion of all academic requirements for a Master's degree in business or public administration or related field from an accredited college or university which demonstrates knowledge, skills and abilities in the application of operations research, program analysis, evaluation methods and techniques may be substituted for one and one-half (1-1/2) years of Specialized Experience.
2) Satisfactory completion of all academic requirements for a Ph.D. degree in business or public administration or related field from an accredited college or university which demonstrates knowledge, skills and abilities in the application of operations research, program analysis, evaluation methods and techniques may be substituted for two and one-half (2-1/2) years of Specialized Experience.
3) Graduation from an accredited law school may be substituted for two and one-half (2-1/2) years of Specialized Experience.
Supplemental Information
Any additional information may be attached to your online application, submitted by email to Recruitment@courts.hawaii.gov, or mailed to the following address: Hawai`i State Judiciary, Human Resources Department, 426 Queen Street, First Floor, Honolulu, Hawai`i 96813.
Education: If you are using education as a substitute for experience, you must submit a copy of your transcript(s) or diploma(s) at the time of application. If you are selected for a position, we will request an official transcript (not a copy) at a later date. The official transcript must indicate completion of the training and/or the awarding of the appropriate degree.
for other important information about the Merit or Civil Service System, Citizenship and Residency requirements, Accommodations, Veterans Preference, Examination process, Administrative Review, and more.
Civil service employees are eligible for a range of benefits, including, but not limited to, the following:
CLICK HERE FOR A LIST OF EMPLOYEE BENEFITS AND OTHER RELATED INFORMATION
The above benefits are subject to modification or termination due to changes in statutes, collective bargaining provisions, and/or policies, etc. This summary does not constitute a legal document or contract. Benefits may vary by type of employment and employment conditions.
01
Selective Certification Requirement - Driver's License: This position requires a current and valid driver's license to operate a motor vehicle. If you do not have a current and valid driver's license, your application will be rejected.
Do you possess a current and valid driver's license to operate a motor vehicle?
02
Bachelor's Degree: This position requires a Bachelor's Degree from an accredited college or university. Which of the following statements best describes your college education? (I understand I must submit copies of my official transcripts to receive credit for education.)
03
Advanced degree: If you possess an advanced degree from an accredited university, please provide the following information:
1) Name of the institution where degree was conferred.
2) Type of degree conferred, i.e. Master's, Juris Doctor, etc.
04
Specialized Experience Requirement: You must have two and one-half (2 1/2) years of progressively responsible professional work experience in one or combination of the following:
A. Analyzing, evaluating, developing, improving managerial policies, practices, systems, methods and procedures; and considering the relationships among resources, facilities, services, needs, and values; and/or
B. Independently performing professional work involving written analysis, evaluation and recommendations for problem resolution in a court or legal setting, or those social work or administrative programs of the courts.
Examples of this type of professional work include Assistant Court Administrator, Social Worker, Data Processing Systems Analyst, Program Budget Analyst, Program Evaluation Analyst, Human Resources Specialist, Research Statistician, Planner, etc. with professional work experience in the court system.
Provide examples from your work experience which clearly show how you meet this requirement. In addition, provide the following employer information for where your qualifying experience was gained: company/organization name, job title, dates of employment (month/year), and number of hours worked per week.
05
Staff Specialist OR Supervisory Experience Requirement: You must have one (1) year of either staff specialist or supervisory experience of the type and quality described below:
A. Staff Specialist Experience: Work experience performing work regularly encompassing difficult and complex situations and problems in a given specialty with responsibility for furnishing advisory services to management in the overall aspects of program development and evaluation; or performing extensive and intensive work in a given area of specialization, working on the most complex and difficult assignments in the areas of program development and evaluation, development of new and revised procedures, review of working situations to be sure divisions are following guidelines for sound management practices, development of legislative proposals or analysis of the impact of proposed legislation, and engaging in research aimed towards improving the management system.
Examples of this type of professional work include: Social Worker V, Human Resources Specialist V, Capital Improvement Specialist V, IT Specialist V, Program Budget Analyst V, Program Evaluation Analyst V, Planner V, etc.
B. Supervisory Experience: Experience supervising professional staff in a specialized field of public or business administration which included: (1) planning and directing the work of others; (2) assigning, reviewing and evaluating their work; (3) advising them of difficult problem areas; (4) timing and scheduling their work; (5) training and development of new employees; (6) evaluating the job performance of others; and (7) hiring and terminating employees.
Provide examples from your work experience which clearly show how you meet this requirement. In addition, provide the following employer information for where your qualifying experience was gained: company/organization name, job title, dates of employment (month/year), and number of hours worked per week.
06
IMPORTANT NOTE: To better assist us with the proper evaluation of your application, be sure that you've listed each experience separately under the Work Experience section of this application. Please do not combine jobs. For example, if you've held more than one position or job level(s) for the same employer, they should be listed and described separately so that the resulting changes in your duties and responsibilities are accurately reflected. Since the information you provide will be used to determine whether you meet the minimum qualification requirements, it is important that you provide detailed and complete information for each position held, i.e., period of employment (from month/year to month/year), number of hours worked per week, and detailed descriptions of your duties and responsibilities.
Location : Honolulu
Job Type: Various
Job Number: 23-261TY
Department: 1st Circuit
Division: Fiscal Mgmt & Support Services
Opening Date: 11/12/2023
Closing Date: Continuous
Position Specific Description
Recruitment Number 23-261TY, Court Operations Specialist V (DL), SR-24, Honolulu, O`ahu.
Note: This position requires a current and valid driver's license to operate a motor vehicle.
Summary of Duties
Duties and responsibilities include assisting the Court Operations Specialist VI (Project Management Coordinator) in researching, planning and coordinating new projects; system and building renovation projects; developing, recommending, evaluating, reviewing, and revising
policies, procedures, methods and/or techniques in court administration; developing systems and methods to implement objectives; developing manuals, guidelines, policies, and procedures involving programs and operations; and evaluating the effectiveness and adequacy of program standards and makes recommendations for changes. In addition, this position makes recommendations to the Court Operations Specialist VI (Project Management Coordinator) on the effectiveness and adequacy of safety and security standards and proposes changes as it relates to the health and welfare of employees and security of the First Circuit Court. This position also drives to various locations and Judiciary facilities on Oahu to attend to emergencies, assist with or provide training, and attend meetings. Requires possession of a current and valid driver's license.
This position further assists the Court Operations Specialist VI (Project Management Coordinator) with administrative housekeeping functions i.e., preparing budget requests, researching matters, preparing reports and correspondence, and investigating and resolving problems.
Minimum Qualification Requirements
Education Requirement: Graduation from an accredited college or university with a Bachelor's degree. Progressively responsible experience in administrative, professional, investigative, technical or other responsible work which has provided a general background of the type and quality described below may be substituted for the Bachelor's degree on a year-for-year basis.
Specialized Experience: Two and one-half (2-1/2) years of progressively responsible professional work experience in one or combination of the following:
1) analyzing, evaluating, developing, improving managerial policies, practices, systems, methods and procedures; and considering the relationships among resources, facilities, services, needs, and values; and/or
2) independently performing professional work involving written analysis, evaluation and recommendations for problem resolution in a court or legal setting, or those social work or administrative programs of the courts.
Examples of this type of professional work include assistant court administrator; social worker, data processing systems analyst, program budget analyst, program evaluation analyst, personnel management specialist, research statistician, planner, etc. with professional work experience in the court system.
Staff Specialist or Supervisory Experience: One (1) year of either supervisory or staff specialist experience of the type and quality described below :
A. Staff Specialist Experience: Work experience performing work regularly encompassing difficult and complex situations and problems in a given specialty with responsibility for furnishing advisory services to management in the overall aspects of program development and evaluation; or performing extensive and intensive work in a given area of specialization, working on the most complex and difficult assignments in the areas of program development and evaluation, development of new and revised procedures, review of working situations to be sure divisions are following guidelines for sound management practices, development of legislative proposals or analysis of the impact of proposed legislation, and engaging in research aimed towards improving the management system.
Examples of this type of professional work include, but are not limited to: Social Worker V, Human Resources Specialist V, Capital Improvement Specialist V, IT Specialist V, Program Budget Analyst V, Program Evaluation Analyst V, Planner V, etc.
B. Supervisory Experience: Experience supervising professional staff in a specialized field of public or business administration which included: (1) planning and directing the work of others; (2) assigning, reviewing and evaluating their work; (3) advising them of difficult problem areas; (4) timing and scheduling their work; and (5) training and development of new employees.
Administrative Aptitude: Administrative aptitude rather than actual administrative experience is accepted. Administrative aptitude will be considered to have been met for this level when there is strong evidence of the necessary administrative aptitudes and abilities. Such evidence may be in the form of success in regular or special assignments or projects which involve administrative problems (e.g., planning, organizing, promoting and directing a program providing staff advice and assistance); interest in management demonstrated by the performance of work assignments in a manner which clearly indicates awareness of problems and the ability to solve them; completion of educational or training courses in the areas of management accompanied by the application of principles, which were learned, to work assignments; management's observation and evaluation of the applicant's leadership and managerial capabilities; or success in trial assignments to managerial and/or administrative tasks.
Selective Certification Requirement: A current, valid driver's license to operate a motor vehicle is required.
Desired Qualifications: Considerable knowledge of MS Word, Excel and Powerpoint. The ability to develop and manipulate spreadsheets and effectively set up systems to track projects.
Skills in the area of reading blueprints and technical documents are also desired.
Substitution of Education for Specialized Experience:
1) Satisfactory completion of all academic requirements for a Master's degree in business or public administration or related field from an accredited college or university which demonstrates knowledge, skills and abilities in the application of operations research, program analysis, evaluation methods and techniques may be substituted for one and one-half (1-1/2) years of Specialized Experience.
2) Satisfactory completion of all academic requirements for a Ph.D. degree in business or public administration or related field from an accredited college or university which demonstrates knowledge, skills and abilities in the application of operations research, program analysis, evaluation methods and techniques may be substituted for two and one-half (2-1/2) years of Specialized Experience.
3) Graduation from an accredited law school may be substituted for two and one-half (2-1/2) years of Specialized Experience.
Supplemental Information
Any additional information may be attached to your online application, submitted by email to Recruitment@courts.hawaii.gov, or mailed to the following address: Hawai`i State Judiciary, Human Resources Department, 426 Queen Street, First Floor, Honolulu, Hawai`i 96813.
Education: If you are using education as a substitute for experience, you must submit a copy of your transcript(s) or diploma(s) at the time of application. If you are selected for a position, we will request an official transcript (not a copy) at a later date. The official transcript must indicate completion of the training and/or the awarding of the appropriate degree.
for other important information about the Merit or Civil Service System, Citizenship and Residency requirements, Accommodations, Veterans Preference, Examination process, Administrative Review, and more.
Civil service employees are eligible for a range of benefits, including, but not limited to, the following:
- 13 paid holidays each year, and 14 during election years
- 21 vacation leave days per year
- 21 sick leave days per year
- Reasonable time off with pay for jury or witness duty, death in the family, for certain military duty, and for donating to the Blood Bank
- Employer contribution to premiums for enrollment in the state sponsored medical, drug, vision, and adult dental plans
- Free life insurance policy for employees and retirees
- Deferred compensation retirement savings plan
- State retirement plan for eligible employees
CLICK HERE FOR A LIST OF EMPLOYEE BENEFITS AND OTHER RELATED INFORMATION
The above benefits are subject to modification or termination due to changes in statutes, collective bargaining provisions, and/or policies, etc. This summary does not constitute a legal document or contract. Benefits may vary by type of employment and employment conditions.
01
Selective Certification Requirement - Driver's License: This position requires a current and valid driver's license to operate a motor vehicle. If you do not have a current and valid driver's license, your application will be rejected.
Do you possess a current and valid driver's license to operate a motor vehicle?
- Yes
- No
02
Bachelor's Degree: This position requires a Bachelor's Degree from an accredited college or university. Which of the following statements best describes your college education? (I understand I must submit copies of my official transcripts to receive credit for education.)
- I have been awarded a Bachelor's Degree from an accredited college or university.
- I do not have a bachelor's degree but I have 4 or more years of qualifying experience that substitutes for a bachelor's degree.
03
Advanced degree: If you possess an advanced degree from an accredited university, please provide the following information:
1) Name of the institution where degree was conferred.
2) Type of degree conferred, i.e. Master's, Juris Doctor, etc.
04
Specialized Experience Requirement: You must have two and one-half (2 1/2) years of progressively responsible professional work experience in one or combination of the following:
A. Analyzing, evaluating, developing, improving managerial policies, practices, systems, methods and procedures; and considering the relationships among resources, facilities, services, needs, and values; and/or
B. Independently performing professional work involving written analysis, evaluation and recommendations for problem resolution in a court or legal setting, or those social work or administrative programs of the courts.
Examples of this type of professional work include Assistant Court Administrator, Social Worker, Data Processing Systems Analyst, Program Budget Analyst, Program Evaluation Analyst, Human Resources Specialist, Research Statistician, Planner, etc. with professional work experience in the court system.
Provide examples from your work experience which clearly show how you meet this requirement. In addition, provide the following employer information for where your qualifying experience was gained: company/organization name, job title, dates of employment (month/year), and number of hours worked per week.
05
Staff Specialist OR Supervisory Experience Requirement: You must have one (1) year of either staff specialist or supervisory experience of the type and quality described below:
A. Staff Specialist Experience: Work experience performing work regularly encompassing difficult and complex situations and problems in a given specialty with responsibility for furnishing advisory services to management in the overall aspects of program development and evaluation; or performing extensive and intensive work in a given area of specialization, working on the most complex and difficult assignments in the areas of program development and evaluation, development of new and revised procedures, review of working situations to be sure divisions are following guidelines for sound management practices, development of legislative proposals or analysis of the impact of proposed legislation, and engaging in research aimed towards improving the management system.
Examples of this type of professional work include: Social Worker V, Human Resources Specialist V, Capital Improvement Specialist V, IT Specialist V, Program Budget Analyst V, Program Evaluation Analyst V, Planner V, etc.
B. Supervisory Experience: Experience supervising professional staff in a specialized field of public or business administration which included: (1) planning and directing the work of others; (2) assigning, reviewing and evaluating their work; (3) advising them of difficult problem areas; (4) timing and scheduling their work; (5) training and development of new employees; (6) evaluating the job performance of others; and (7) hiring and terminating employees.
Provide examples from your work experience which clearly show how you meet this requirement. In addition, provide the following employer information for where your qualifying experience was gained: company/organization name, job title, dates of employment (month/year), and number of hours worked per week.
06
IMPORTANT NOTE: To better assist us with the proper evaluation of your application, be sure that you've listed each experience separately under the Work Experience section of this application. Please do not combine jobs. For example, if you've held more than one position or job level(s) for the same employer, they should be listed and described separately so that the resulting changes in your duties and responsibilities are accurately reflected. Since the information you provide will be used to determine whether you meet the minimum qualification requirements, it is important that you provide detailed and complete information for each position held, i.e., period of employment (from month/year to month/year), number of hours worked per week, and detailed descriptions of your duties and responsibilities.
- I have read the above statement and understand that failure to provide suffic...
