Court Operations Associate - Criminal Division - Ramsey County (2 Vacancies)

Salary : $41,405.04 - $69,760.08 Annually
Location : St. Paul, MN
Job Type: Full Time
Job Number: 202309180106681401066847
Department: Second Judicial District
Opening Date: 09/18/2023
Closing Date: 9/25/2023 11:59 PM Central
Description
The Second Judicial District is seeking qualified applicants for two full-time Court Operations Associate positionsin the Criminal Division at 15 W. Kellogg Blvd, St. Paul MN.
The Court Operations Associate position is a fast paced, highly detail orientated position with a variety of responsibilities. Primary responsibilities include advanced court clerical work for a specific area of court case processing which requires the application of independent judgment and interpretation of policies and procedures based on training and knowledge gained through experience on the job. Work involves daily courtroom clerking, a considerable amount of data entry, and the ability to multi-task in a fast-paced environment. This position involves daily contact with judges, attorneys, judicial staff, partner agencies, and the public. Advice and assistance will normally be provided as needed by a Court Operations Supervisor or Court Operations Manager, but most functions will be performed with minimum supervision.
Work involves remaining in a stationary position most of the time in front of a computer using a keyboard, mouse, and telephone, regularly operating a computer and other office equipment, and occasionally moving about the work site to access file cabinets, office equipment, etc. Typical hours are 8:00 a.m. - 4:30 p.m., Monday-Friday, with some flexibility based on business need.
These positions will require the ability to work in person and remotely.
Rate of Pay:
The anticipated starting pay for this position is $21.00- $22.00 per hour for external hires.
The Minnesota Judicial Branch cares about and invests in you as an employee. Because of that, we offer affordable yet competitive benefits to support you and your family's wellbeing. Our comprehensive benefits package for eligible employees includes health and wellness benefits, enhanced fertility benefits, short- and long-term disability, pension, paid parental leave, tuition reimbursement, and more. Learn more at
Example of Duties
Job Responsibilities:
The following are examples of major job duties performed and may not include all duties required in this position:

• Performs clerical court work involved in Minnesota Court Information System (MNCIS) case processing at multiple locations;
• Attends court on a daily basis, in person and remotely, including updating cases in MNCIS and handling required paperwork;
• Prepares court calendars and forms for court;
• Checks people in and calls the court calendar;
• Administers oaths to interpreters and defendants;
• Communicates with judicial officers and chambers staff while working as their assistants in court proceedings and responding to their requests for information;
• Reviews legal documents for completeness, adequacy, accuracy, and compliance with rules;
• Determines processing required and takes necessary action in accordance with court rules or refers highly complex matters to a supervisor;
• Determines proper routing of complaints and other filings; notifies parties; issues summons, notices, and similar processes; initiates criminal cases based on filed complaint and/or citation;
• Assures confidentiality in compliance with local, state, and federal statutes and court rules;
• Assists customers, attorneys, judicial staff, and other partner agencies in person and over the phone;
• Accepts and enters filed documents through both paper and electronic filing systems;
• Classifies and verifies appropriate document security levels on submitted filings;
• Performs quality assurance checks on documents entered into the court record;
• Other duties as assigned.

Knowledge, Skills and Abilities:

• Knowledge of courtroom decorum and legal terminology;
• Ability to speak in front of large groups of people;
• Ability to communicate concisely and clearly, both verbally and in writing, as well as understand and follow verbal and written instruction;
• Ability and willingness to work under pressure and adapt to changing priorities and assignments in a fast-paced environment while maintaining a calm demeanor and high level of accuracy.
• Ability to handle confidential and sensitive information;
• Ability to establish and maintain effective working relationships with co-workers, the general public, judicial officers, and justice partners;
• Ability to learn, adapt, and utilize new technology, including eFiling, eSignature, eCharging, and document management;
• Ability to exercise independent judgment;
• Ability to work at multiple locations and remotely as scheduled;
• Ability to take direction well and maintain a patient, professional, and positive attitude through challenging circumstances.

Typical Qualifications
Minimum Qualifications:

• High school diploma or GED;
• Demonstrated ability to handle multiple tasks while meeting a high level of accuracy in a fast-paced, stressful environment;
• Excellent customer service skills;
• Demonstrated ability to establish and maintain effective working relationships with others;
• Demonstrated ability to learn new computer programs and technology;
• Must be able to work at multiple locations and must be able to travel between multiple locations within the same day;
• As this position will include some remote work, access to reliable
  internet connection is required at this time.

Preferred Qualifications:

• Six months or more experience as a court clerk or in the legal field

Successful candidate will be required to pass a criminal background check.
Supplemental Information
The Minnesota Judicial Branch (MJB) is committed to providing fair and equal access to justice. If you share this same commitment, desire a meaningful career serving the public, and want the opportunity to make a difference for your community, consider a career with us. We celebrate and are committed to the principles of diversity and inclusion, and actively seek and value diversity in professional background and cultural characteristics. We are intentional and mindful about the organizational culture we are building, seeking broad-minded individuals with robust capabilities who value supporting one another's growth.
Instructions to Apply: Apply for this position
The deadline for bidding/internal application on this position, per article 14 of the collective bargaining agreement between the Minnesota Judicial Branch and AFSCME, is September 25, 2023 at 11:59 p.m. Permanent, non-probationary employees shall be eligible to bid on any vacancy in the Bargaining Unit for which they are qualified as determined by the Employer. In accordance with the AFSCME labor agreement, a successful bidder shall serve a probationary period. Employee must be in good standing to bid/apply for this position.
Current State Employees: Please note that employment provisions (including but not limited to seniority and leave accrual) vary between the three branches of government. If you are considering a transfer to another branch of state government, you are highly encouraged to explore these differences. Please contact Human Resources for the department where you are currently located and the Human Resources Department for the posted position.
Equal Opportunity Employer:
It is the policy of the Minnesota Judicial Branch that all decisions regarding employment are made without discrimination on the basis of disability. Please let us know if you need a reasonable accommodation for a disability to participate in the employee selection process by contacting Human Resources at
The Minnesota Judicial Branch is an Equal Opportunity Employer. It is the policy of the Minnesota Judicial Branch that all decisions regarding recruitment, hiring, promotions, and other terms and conditions of employment be made without discrimination on the grounds of race, color, creed, religion, national origin, gender, marital status, status with regard to public assistance, membership or activity in a local human rights commission, disability, sexual orientation, or age. We value and encourage applicants from diverse backgrounds.
The Minnesota Judicial Branch cares about and invests in you as an employee. Because of that, we offer affordable yet competitive benefits to support you and your family's wellbeing. We also offer many opportunities for your continued career growth through development opportunities, supporting your long-term success at the branch.
We are proud to offer these benefits to compensate our employees for the excellent work they do for the cause of justice in Minnesota.
Our wide-ranging benefits package includes the following components:
Health & Wellness
Medical Insurance

• The employee-paid premium for the is only $38.50/month for a full-time employee with single coverage, or $262.66 for family coverage
• Employees can choose from three different carriers: Blue Cross/Blue Shield Minnesota, Health Partners, or Preferred One
• The and the for the Advantage Health Plan are on the State Employee Group Insurance Program (SEGIP) site
• helps employees manage weight loss and reduce risk factors for type 2 diabetes, and , a benefit that reduces out-of-pocket costs for diabetes-related medical treatment
• Employees may also choose a
• Pharmacy benefits provided by CVS Caremark

Dental Insurance

• The employee-paid premium for this plan is only $13.50/month for a full-time employee with single coverage, or $55.40 for family coverage
• Employees can choose from two carriers: or the
• The and the are on the State Employee Group Insurance Program (SEGIP) site

Vision Insurance

• The employee-paid premium for this plan is only $5.76/month for a full-time employee with single coverage, or $16.54 for family coverag
• Additional information on can be found on the State Employee Group Insurance Program (SEGIP) site

Pre-Tax Spending Accounts

• Contributions to pre-tax accounts are taken from your paycheck before taxes are deducted, and since you pay less in taxes, your net income may be increased.
• Use to pay eligible medical and dental expenses, eligible dependent day care expenses, and transit expenses including parking and bus passes. Other benefits may vary by location.

Basic and Supplemental Life Insurance

• Accidental Death & Dismemberment (AD&D)
• Short Term Disability
• Long Term Disability

Paid Sick Leave

• Eligible full-time employees accrue sick leave at four hours per two-week pay period
• Sick leave may be used for purposes such as medical and dental appointments, maternity leave, illness or injury for certain family members

Retirement Benefits
Pension

• In addition to your contribution, the Minnesota Judicial Branch contributes 6.25% of your annual salary to your pension, administered by the Minnesota State Retirement System (MSRS). Employees are fully vested in their pension after three years of employment at MJB.

Voluntary Deferred Compensation Plan

• Retirement saving plan in addition to your pension plan

Health Care Saving Plan

• Post-employment health care saving plan that can be used to pay for medical expenses

Work & Life Balance
Paid holidays

• 11 paid holidays, including New Year's Day, Martin Luther King Jr. Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Day after Thanksgiving, Christmas Day
• Additional floating holidays may also be offered

Paid vacation leave

• In addition to paid sick leave, employees accrue generous paid time off that increases with years of service.

Paid Parental Leave

• Eligible employees may receive up to six weeks of paid time off following the birth or placement of a child.

Employee Assistance Program

• Our no-cost provides health coaching, worksite wellness initiatives, financial planning assistance, and several free counseling sessions for personal or professional use for employees and their families.

Additional Benefits
Public Service Loan Forgiveness

• This federal program allows qualified individuals to have their loans forgiven after meeting certain requirements working in public service.
• You can learn more about this program from the and the

Professional Development

• Participation in conferences, cohort developmental programs, and other educational offerings
• Tuition reimbursement program

Eligibility for is determined by employment status (i.e. full-time, part-time, intermittent, or temporary) as well as other job details (e.g. bargaining unit, supervisory status, etc.). Please ask Human Resources or the hiring contact about benefits at any time during the application process.
01
Are you currently employed in a permanent position covered by the Labor Agreement between the Minnesota Judicial Branch and the Minnesota AFSCME Councils 5 and 65 representing employees in the Second, Third, Fourth, Fifth, Sixth, Ninth, and Tenth Districts?

• Yes
• No

02
Are you willing to work at multiple locations?

• Yes
• No

03
Are you able to handle multiple tasks simultaneously?

• Yes
• No

04
If you answered yes to the previous question, please give an example.
05
Indicate the description that best reflects the level of your computer skills and ability to learn new computer programs and technology.

• Limited
• Basic
• Intermediate
• Advanced