Court Clerk

Salary: $21.20 Hourly
Location : Oak Harbor, WA
Job Type: Full Time Regular
Job Number: 2023-129
Department: District Court
Opening Date: 12/20/2023
Closing Date: Continuous
Summary
Employee in this position performs the technical and clerical work in the administrative support of the court including providing information and assistance to the public as provided by state statute.
Position is open until filled.
Job Duties

• Prepares new case files for infraction and criminal citations as received from law enforcement using DISCIS and JIS computer systems to verify with the Department of Licensing for true name of defendant. Enters or updates personal information as needed. Assigns case numbers and prepares files for civil, small claims, domestic violence, protection orders, anti-harassment and name changes.
• Prepares court calendars. Sorts, assembles and organizes materials and documents in and for files. Routes and delivers documents, court hearing notices, warrants and other paperwork to relevant parties. Completes with efficiency and accuracy all computer work after court including exonerating bail and bail bonds, reschedules and forwards dispositions to all authorized agencies.
• Prepares and forwards documents/dispositions to other agencies as necessary, including the Washington State Criminal History Identification Unit, the Department of Licensing and Probation.
• Within established guidelines, determines and takes necessary action on cases of failure to appear or pay or those in non-compliance. May include issuance of a warrant, working in cooperation with department of Licensing in issuing FTA's that may result in suspension of a license; work with the Probation Department in setting court hearings and perform case management functions regarding supervision.
• Acts as cashier; accepts and receipts payment for filings, fines, bail, bailbonds, and other funds. Prepares fine payment agreements, monitor files for payment and takes appropriate action on past due accounts. Works in cooperation with collection agencies in forwarding cases, monitoring cases and receipting payments from that agency. Balances receipted funds at the end of the day and prepares daily deposit. Responsible for keeping manual and computer checkbook in balance.
• Assists the public, litigants, and attorneys by answering questions and correspondence related to court procedures and policies, and status of cases. Retrieves files and makes copies as requested. Completes records checks.
• Prepares required reports, interprets data and monitors reports for case management.
• All positions are cross trained to insure any clerk may be called upon to substitute.
• Performs other duties as required; issuance of writs and subpoenas, assist citizens in special proceedings involving domestic violence, anti-harassment orders, name changes, vehicle impound hearings and appeals. Reviews legal documents for accuracy, and required signatures. Signs jurors and witnesses in and out. Tracks evidence.
• Must be observant and alert to the activity of any individual that might be dangerous or hazardous to those in or near the courtroom or front office.

Knowledge, Skills & Abilities

• Knowledge of District Court practices and policies. Must have knowledge of the Data Dissemination Policy from the Office of the Administrator of the Courts.
• Maintains a high standard of accuracy and efficiency for completing all court work.
• Knowledge of DISCIS/JIS computer system.
• Ability to read and interpret documents and manuals.
• Ability to calculate figures and amounts.
• Must possess communication skills for written correspondence, phone and public contact.
• Ability to remain calm under stressful situations
• Ability to work in depth as a "team member"
• Familiarity with various office machines.
• Ability to work independently and understand the need for confidentiality.
• Ability to attend ongoing training that is required to keep informed of the changes to the DISCIS system, legislative changes and any changes in DOL policies

Education, Experience & Certifications

• High School Diploma.
• DISCIS and JIS training and other training as offered by the Administrator for the Courts, the Department of Licensing and other related agencies or organizations.
• Prior experience in court work and/or business office experience. Prior experience as a Court Clerk. Public relations skills are desired.

Island County is an Equal Opportunity Employer.
Island County offers a wide range of employee benefits designed to meet the diverse needs of our workforce. Eligible positions receive the following benefits and have access to the following programs:
Medical: Island County pays 100% of the premiums for eligible employees and dependents. In addition, the County provides an annual Health Reimbursement Arrangement (HRA) or Health Savings Account (HSA) contribution (determined by Medical plan selected).
Dental: Island County pays 100% of the premiums for eligible employees and family members for basic dental coverage (buy-up options are available).
Vision: Vision coverage is included in one Medical plan and another option is available at employee expense.
Life and Disability Insurance: Employees are provided basic coverage of $24,000 and given the opportunity to purchase additional insurance for both the employee and eligible dependents.
Retirement: Island County employees participate in a pension plan through the Washington State Department of Retirement Systems (additional 457(b) deferred-compensation plans are also available).
Life Flight: Island County pays 100% of the premium for emergency air transport coverage.
11 paid holidays each year
Generous paid time off and Washington-required sick leave
Flexible Spending Account (optional)
Wellness programs
Employee assistance program
Pet Insurance (optional - employee paid)
Student debt? Working for Island County can provide relief!
Island County is a qualifying employer for the Public Service Forgiveness Program (PSLF) for full time employees. See for more details.
This is a general description of the benefits offered to eligible Island County employees, and every effort has been made to ensure accuracy. If any information on this document conflicts with the provisions of a Collective Bargaining Agreement (CBA), the CBA prevails.