COURT ASSISTANT II

Court Assistant II

Salary:110-$30,998.00 minimum salary, or as per Compensation Policy Promotional Method.

Purpose of Classification

Performs clerical work in support of assigned court proceedings. Duties include creating and maintaining accurate records of all court proceedings, including claims, and writs of execution, and to properly maintain the records following the Rules of Civil Procedure. Positions in this class perform routine transcript reconciliation and identify needed corrective actions to resolve discrepancies; answer questions; and maintain court proceedings documents and records.

Essential Functions

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Manages, directs, supervises, and plans the operation of the court; assists the Judge; obtains legal materials for the judge; maintains special legal resource files; maintains records for the court, and provides information upon request about scheduled court proceedings.

Enters civil small claims, debt claims, eviction claims, writs of execution, and garnishments; handles and processes payment monies; enters Traffic citations for DPS, Sheriffs, Parks & Wildlife, University of Texas, Port of Brownsville.

Enters class C and Occupational Driver's License, DPS Administrative Hearings and Mental Health commitment warrants section 573.012

Enters and issues traffic warrants and magistrates; processes all civil petitions, sets civil petitions for hearings and sets jury trials; disposes all cases.

Balances cash receipts/deposit slips; calculates, posts, and/or enters data into the financial management system; reviews preliminary reports; verifies data entry's accuracy; identifies and initiates needed corrective actions; and submits transactions for system processing.

Provides assistance and information to employees, managers, vendors, citizens, local businesses, and/or and other interested parties regarding assigned court functions; serves as liaison between supervisors, vendors, and other departments in regards to court policies and activities. Explains policies and procedures.

Prepares various department documents requiring knowledge of department policies, programs, and procedures and which may involve researching, compiling, analyzing, retrieving and/or summarizing data.

Additional Functions

Performs other related duties as required.

Minimum Qualifications

High School Diploma or GED; supplemented by three (3) years of experience performing secretarial and/or administrative support work or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Must have a valid Texas Driver's License.

ADA Compliance

Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.

Sensory Requirements: Some tasks require the ability to perceive and discriminate sounds and visual cues or signals. Some tasks require the ability to communicate orally.

Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.

This position is subject to a six (6) month probationary period prior to Civil Service eligibility. Must submit to a Civil Service Clerical Exam.