Coordinator, Internal Events

EOE Statement
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.
Description
Our Commitment to Diversity, Equity, and Inclusion
Diversity, equity, and inclusion (DE&I) are integral to who we are as an organization. We believe that our workforce should reflect the vast diversity of the communities we serve and that diverse voices should be elevated and intentionally integrated into our work. We welcome individuals from non-traditional backgrounds, historically marginalized, or underrepresented groups to apply and join our team. Even if you feel as if you do not meet 100% of the qualifications, we still strongly encourage you to apply.
The Pirates Why
The Pittsburgh Pirates are a storied franchise in Major League Baseball who are reinventing themselves on every level. Boldly and relentlessly pursuing excellence by:

• purposefully developing a player and people-centered culture;
• deeply connecting with our fans, partners, and colleagues;
• passionately creating lifetime memories for generations of families and friends; and
• meaningfully impacting our communities and the game of baseball.

At the Pirates, we believe in the power of a diverse workforce and strive to create an inclusive culture centered in Passion, Innovation, Respect, Accountability, Teamwork, Empathy, and Service.
Job Summary
The Coordinator, Internal Events is responsible for supporting the execution of Internal Events hosted at PNC Park venues, coordinating across multiple departments, and maintaining internal client relations.
Responsibilities:

1. Facilitate and organize requests from Pittsburgh Pirates Departments to host Internal Events at PNC Park, including but not limited to: Staff meetings, trainings, and celebrations, Pirates Charities events and field clinics, Ticket Sales and recruitment events, Executive meetings and receptions, and more non-game related events.
2. Act as a liaison between various departments, catering services, and operations team during event planning process.
3. Serve as onsite point of contact on the date of the event for operations, caterers, clients, and vendors, ensuring effective communication.
4. Execute the set-up and breakdown of required event materials including audio/visual equipment.
5. Assist with the creation of floor plans, event reports, and invoices.
6. Maintain the inventory log and submit work orders for equipment and supplies.
7. Maintain and update the organization-wide calendar of events.
8. Establish and maintain relationships with external vendors, suppliers, and artists for event rentals and services.
9. Assist with event-specific budget tracking and inter-departmental invoice distribution.
10. Gather feedback and data on events, evaluating their successes and areas for improvement with hosting departments.
11. Support the execution of external events, such as field events, weddings, ceremonies, and larger ballpark experiences as needed.
12. Other duties as assigned by department leadership.

Position Requirements
Required:

1. Bachelor's degree in Marketing, Communications, Management or Event Planning.
2. Minimum one (1) year of event planning experience.
3. Proficiency in Microsoft Office Applications (Word, Excel, Outlook, PowerPoint).

Desired:

1. Experience with event planning.
2. Experience with inter-departmental leadership relations.
3. Experience with booking software and CAD programs.

Location
Pittsburgh, PA
Full-Time/Part-Time
Full-Time
Shift
Days
This position is currently accepting applications.