Coordinator Continuing Medical Education

Company :

Job Description : 

GENERAL OVERVIEW:

This position works directly with the Physician Chairperson(s) of the CME Committee and Physician Planners, coordinates the planning and implementation of the overall CME program as well as individual activities at Allegheny Health Network. They are responsible for the generation and maintenance of processes and documentation that successfully meets accreditation requirements set forth by the Accreditation Council for Continuing Medical Education (ACCME). Additionally, they are responsible for program oversight, by identifying issues of non-compliance with the ACCME. Responsible for all logistical and financial aspects of their assigned CME conferences (local, regional, national & international meetings) including budget development and reconciliation. In addition they must raise funds to cover all costs for the CME conferences; submitting educational grant requests, soliciting vendor support, development of marketing materials to attract attendees.

ESSENTIAL RESPONSIBILITIES:

• Meeting Management: Identify and successfully implement all logistical and educational elements of AHN CME activities. Collaborate on all marketing materials (website, email blasts, printed pieces, newsletters, etc.). Oversee registration management including registration system, pricing, communications, and onsite implementation. Ensure all meeting materials are aligned with AHN branding guidelines (25%)
• Meeting Program Development: Invite and confirm all faculty and communicate as necessary. Collect required documentation (w9, disclosure, objectives, presentations and materials, lodging requirements, expense forms, associate faculty evaluations). Support faculty needing assistance with educational design, CME requirements, compliance, etc. (15%)
• Secure supplemental outside funding through direct solicitation from pharmaceutical and medical device companies. (20%)
• Budget Management: Develop and manage approved budget. Propose to Director meeting and related event fees associated to actual costs and competitive analysis of the market. Identify appropriate potential grantors, submit educational grant applications and follow up as necessary. If approved, complete LOA and follow up as required by award letter. Disclose support prior to learning activity. Reconcile meeting accounting and complete any post event invoicing. Provide preliminary financial report within 2 months of the meeting close. (25%)
• Accreditation Management: Manage conflict of interest for all educational offerings. Review all disclosures. Manage and document conflict of interest resolution process. Disclose and document relevant relationships to learners prior to learning activity. Manage the credit claim process, award and report credits to the ACCME PARS or other professional credit system. Obtain additional professional credits (AAFP, APA, AGD, PSNA, ACPE, etc.) as warranted from the planning process. (10%)
• Assist in the development of marketing materials for the program as well as with program communication initiatives. (5%)
• Other duties as assigned.

QUALIFICATIONS:
Minimum

• Bachelor’s Degree in healthcare or business related field or relevant experience and/or education as determined by the company in lieu of bachelor's degree
• 3 years of meeting/event planning
• 3 years of self-directing and/or working independently while managing multiple projects simultaneously

Preferred

• 3 years with physicians' Continuing Medical Education programs or equivalent experience in related field such as accreditation, compliance, healthcare, quality improvement, and/or Risk Management
• 3 years with databases and online learning managements systems

Disclaimer: The job description has been designed to indicate the general nature and essential duties and responsibilities of work performed by employees within this job title. It may not contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to do this job.
Compliance Requirement : This job adheres to the ethical and legal standards and behavioral expectations as set forth in the code of business conduct and company policies.

As a component of job responsibilities, employees may have access to covered information, cardholder data, or other confidential customer information that must be protected at all times.  In connection with this, all employees must comply with both the Health Insurance Portability Accountability Act of 1996 (HIPAA) as described in the Notice of Privacy Practices and Privacy Policies and Procedures as well as all data security guidelines established within the Company’s Handbook of Privacy Policies and Practices and Information Security Policy. 
Furthermore, it is every employee’s responsibility to comply with the company’s Code of Business Conduct. This includes but is not limited to adherence to applicable federal and state laws, rules, and regulations as well as company policies and training requirements.

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