Controller

For more than three decades, Friends For All (formerly Friends For Life) has been preventing the spread of HIV and helping those affected by HIV/AIDS live well. Our holistic, client-centered approach provides a variety of services coordinated through one centralized model. We strive to address the roots of need—including stigma and inequality—to improve health and wellness for everyone we serve. Our goal is to eliminate new transmissions of HIV in Memphis and the Mid-South and empower those living with HIV to become their healthiest, happiest selves.

• A commitment to work-life balance with: (up to 38 Days Off)
  1. 12 accrued vacation days per year
  2. 12 accrued sick days per year
  3. 14 paid holidays, including Your Birthday!
  4. Sick Bank allows employees to donate sick time to other employees with a serious health condition who have no remaining sick or vacation
  5. Flex Schedule may be available based on position after introductory period
• Employer-sponsored health, dental, and vision insurance with two PPO medical and Dental plans. Costs for employee per pay period (bi-weekly)
  1. BCBS PPO Plans
     • PPO Gold premium = $28.88
     • PPO Platinum premium = $56.15
  2. Dental Plans

• PPO Low = $ 1.14
• PPO High = $5.81

• 401k program with up to 3% employer match starting immediately
• Employer-paid basic life insurance valued at $50,000
• Employer-paid Short-term disability
• Voluntary Life and AD&D, Long-term disability
• Flexible Spending Accounts for healthcare and dependent care
• Student Loan Forgiveness Programs
• Employee Assistance Program with in person counseling options

The role of the Controller maintains and controls the General Ledger accounts and business transactions of the organization, applying the Generally Accepted Accounting Principles (GAAP) and federal grant requirements including analytical work and thorough review of financial records. Manage and oversee the operations of the accounting department.

ESSENTIAL DUTIES AND RESPONSIBILITES include the following.

Accounting

• Manage and control the daily, monthly and year-end operations of the Accounting team
• Oversee the processing and recording of business transactions and ensure that all invoices, client assistance, and staff reimbursements are paid accurately and in accordance with Finance policies and procedures
• Lead the data collection and presentation to the auditors for annual reporting
• Oversee the processing and recording of revenue and receivable and work closely with the Development and Program Managers to ensure that revenues and receivables are reconcile
• Oversee the processing of functional and benefits expense allocations, monthly accruals, amortization of prepaid expenses, fixed assets depreciation and recording of adjusting and reclassification journal entries, if necessary
• Manage payroll processing and review payroll allocations for accuracy and compliance with company policies and state and federal regulations
• Review employee data and benefit deductions changes prior to payroll processing for accuracy.
• Coordinate the preparation and review of monthly financial statements
• Draft fiscal processes and procedures, make recommendations to the Vice President and implement approved processes and procedures
• Monitor and collect data to assess accuracy and integrity; analyze data; ensure compliance with applicable standards (i.e. GAAP), rules, regulations and systems of internal control; interpret and evaluate results, prepare documentation; create financial reports and/or presentations
• Interface or recording of payroll into GL by the Monday following the end of the pay period.

Grant Financial Management

• Collaborate with VPs and Program Managers to provide fiscal management of grant budgets, including review and analysis

• Analyze information and determine budget options across funding sources

Supervision

• Provide direct supervision accounting staff to ensure they meet all requirements.
• Select, manage, and train support team.
• Implement weekly coaching sessions and professional development plans with supervised employees to meet expectations and development objectives. Provide signed weekly written staffing sheet to the employee every week.

ADDITIONAL DUTIES AND RESPONSIBILITIES: Other duties may be assigned.QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Regular and predictable attendance is necessary.
• Maintain confidential information and adhere to all policies and procedures regarding Protected Health Information(PHI)
• At least 5 solid years of non-profit accounting and 5+ of cumulative relevant experience (accounting operations and/or audit)
• Knowledge of grant management (private funders and government grants)
• Strong background in Netsuite (preferred) or equivilent accounting systems
• Proficient in Microsoft Office (Word, Power Point, especially Excel).
• Have the ability to perform basic math procedures such as addition and subtraction, multiplication, division and percentage calculation, as well as higher level functions such as what-if scenarios.
• Team player and can collaborate with other teams in the organization
• High level of interpersonal skills with demonstrated poise, tact, diplomacy and confidentiality
• Demonstrate a proficient level of professional skill and/or knowledge in accounting and keep current with developments and trends.
• Ability to read, analyze, and interpret accounting periodicals, professional journals, technical procedures, or governmental regulations.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Fluency in English.
• Employee must have the ability to define problems, collect data, establish facts, draw valid conclusions, and create and implement processes and solutions.
• Strong organizational skills and ability to prioritize workload in order to meet tight deadlines in a fast-paced and dynamic work environment.

EDUCATION and/or EXPERIENCE:

Minimum of a Bachelor's in Accounting or Finance. Masters Preferred.

CERTIFICATES, LICENSES, REGISTRATIONS:

N/A

ADA REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Remaining in the seated position.
• Expressing or exchanging ideas by means of the spoken word to impart oral information to clients or to the public and to convey detailed spoken.
• Specific vision abilities required by this job include close vision and the ability to adjust focus.
• Extended periods of computer use
• Sit for long periods of time at a computer.
• Repeat the same movements.
• Use their hands to handle, control, or feel objects, tools, or controls.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be sensitive to the culturally and racially diverse nature of clients and visitors to FFA.
• Must be able to interact with everyone in a friendly, helpful manner.
• The ability to work well in a fast pace environment.
• The ability and desire to work in a team environment.

REMOTE WORKING:

In person attendance required following FFA attendance policy. Flex time must be approved by management and only offered when no performance issues are present.

COMMENTS:

This description is intended to describe the essential job functions, the general supplemental functions and the essential requirements for the performance of this job. Itis not an exhaustive list of all duties, responsibilities and requirements of a person so classified. Other functions may be assigned and management retains the right to add or change the duties at any time.