Contracts And Compliance Manager

Job titleContracts and Compliance Manager
Salary$70,000 – $85,000 depending on experience
Status:Full time Exempt
Location:Twin Cities, MN Preference
Reports toDirector of Operations

Position description

The Contracts and Compliance Manager generally manages the post-award compliance processes for Esperanza United’s government and other grants and provides oversight of contracts. This body of work includes maintaining grant expense and administration policies, systems, and documentation to ensure compliance; developing and procuring contracts with subrecipients and consultants; incorporating best practices; and ensuring excellent controls. A large portion of this work will focus on national, federal grants and contracts related to those awards, including a major grant Esperanza United received from Health and Human Services, where we act as a pass-through/funder to 29 subgrantees. This position works closely with finance, development, and program staff to ensure accurate, timely, efficient, and transparent processes are in place for our grants’ life cycles.

About us

Esperanza United mobilizes Latinas and Latin@ communities to end gender-based violence. Formerly Casa de Esperanza, Esperanza United was founded in 1982 by a small group of persevering Latinas as an emergency shelter in St. Paul, Minnesota. We continue to ground our work in community strengths and wisdom, as we serve Latin@s locally and nationwide.

Core responsibilities

• Provide management, leadership, and oversight on grant compliance requirements. Develop organizational practices and processes for documenting grant information and activities, including for audits
• Monitor spending across grants to ensure appropriate expense allocation, timely use of funds, and Compliance with donor’s operational and contractual requirements
• Develop and implement monitoring plans for subgrantees and assist with the development of robust internal controls to ensure compliance with all grant regulations
• Document and monitor overall grant program performance, analyze trends, highlight issues, and identify gaps
• Work with finance staff to ensure accurate tracking and recording of award expenditures and financial reports
• Monitor and report to supervisor, leadership, and programmatic staff on the effectiveness of controls in managing organization’s risk exposure
• Monitor project budget to actual expenditures and report issues encountered to program leads and finance staff
• Identify and/or anticipate issues and proactively contribute to solutions, problem-solving to enhance overall grant data collection, reporting, and impact assessment
• Prepare contracts for program staff and work with finance to ensure accurate invoicing
• Partner with staff as needed to maintain information management systems. Ensure the accuracy and integrity of our organizational-wide grants database
• Work with program staff to develop and maintain partnership agreements and MOUs pertaining to grant awards
• Work closely with finance, program/grant leads, and leadership to ensure accurate financial reporting and procedural compliance on grants and sub-awards
• Ensure the successful management of related Contracts and contractors in consultation with the Chief Financial Officer, the President & CEO, other executive officers, and project directors and managers
• Provide expertise on grant compliance and interpretation of OMB Circulars and all applicable regulations, policies, and procedures in collaboration with finance staff. Interpret applicable regulations and translate into operational policies as required
• Obtain an understanding of internal controls over the compliance requirements and related audit objectives, selected cost items, allowable and unallowable costs, and standard methodologies
• Support the capacity building of managers and others involved in grants and contract compliance
• Provide individualized training and technical support to our subgrantees in the areas of organizational capacity building and Compliance
• Work with finance staff and grants management to ensure that grants are managed properly and that federal dollars are spent in accordance with applicable laws and regulations. Provide budget related expenditures and related reports
• Actively participate in team meetings, workgroups, and organization-wide initiatives, for example, our anti-racism efforts
• Apply new learnings, approaches, and practices to core position responsibilities and activities
• Develop and/or utilize compliance tools (i.e., a compliance audit checklist) to assess and verify the organization’s adherence to government regulations and organizational policies
• Develop or contribute to the development of a compliance manual
• Perform other duties as assigned within the scope of the position and program description, as well as those reflective of your experience, education, and ability

Qualifications

Education and experience

• Undergraduate degree in business, finance, accounting, public administration, or related field
• At least three to five years’ experience with government grants administration, budgets, contracts, and/or compliance
• Documented experience in ensuring that transactions are recorded in compliance with GAAP, OMB Circulars (A-110, A-122, and A-133), federal, state, and local regulations and individual grant and contract requirements

Skills and abilities

• Deep financial acumen, ability to implement key financial and operational best practices
• Technical skills, analytical ability, good judgment, strong operational focus, and high ethical standards
• Strong organization and self-direction, while also operating as a team player
• Robust problem-solving skills and ability to work with others to facilitate the grant process
• Excellent project management skills
• Highly effective verbal and written communication in English with a keen eye for detail and strengths-based perspective
• A strong educator who is willing to share information and serve as a mentor
• Detail orientation while still able to possess a “big picture” perspective
• Ability to manage multiple priorities to ensure work is completed in a timely and productive manner
• Ability to work with tight deadlines
• Solid knowledge of and ability to use databases and in some cases train colleagues to use them
• Proficiency in use of PC computers, Microsoft and Adobe Suites, and donor management software and systems, among others
• Ability to relate to people at all levels of an organization and model behavior consistent with Esperanza United’s vision, mission, and values
• Ability to effectively and meaningfully work in and with culturally specific community-based organizations
• Bilingual (Spanish/English) and knowledge of the Latina community and gender-based violence issues are a plus
• Committed to a learning culture, including race equity/anti-racist practices
• An entrepreneurial spirit, open to new ideas and innovation
• Adaptable, comfortable with emergence and working with some ambiguity

Working environment

Esperanza United strives for diverse, equitable, and inclusive work environment and does not discriminate on the basis of race, color, religion, creed, national origin, sex, age, (dis)ability, marital status, sexual orientation, gender identity, language, place of residence, political affiliation, veteran status, status regard to public assistance, or any other class protected by local, state, or federal law.

The above statements are not intended to encompass all functions and qualifications of this position; rather, they are intended to provide a general framework of the requirements of the position. Job incumbents may be required to perform other functions not specifically addressed in this job description.

Travel requirements
There may be some travel required.

To Apply:

Please copy paste the link below:

https://secure5.entertimeonline.com/ta/CBIZ20595.careers?ShowJob=386214915 

We will consider applications on a rolling basis, with priority for those submitted by July 15, 2024. However, applications will be accepted until the position is filled.