Contract Biller

Little Flower Children and Family Services of New York is a nonprofit organization that has worked to improve the well-being of children, youth, families, and people with developmental disabilities across New York City and Long Island since 1929. Our staff of more than 500 provides prevention services, foster care, residential treatment care, adoption services, medical and mental health services, and programs and services for individuals with developmental disabilities.

A career with Little Flower can be rewarding in so many ways. We are looking for conscientious and caring people who are ready to commit to the work of strengthening families and supporting the well-being of children and adults with developmental disabilities. If you’re looking for a career where you can truly make a difference, we hope you will consider joining our team.

Summary Job Description:

Under the general supervision of the Senior Contracts Manager, the responsibilities of the Contract Biller include the overall management of contract billing and collections. This position pursues collection of all claims until payment is made by the funders, in addition to performing other work associated with contracts billing process, such as monthly invoicing, and annual budget preparation.

Principle Responsibilities:

• Responsible for the monthly preparation of invoices, along with any supporting documentation required.
• Initiates discussions with representatives of funding sources to help resolve and respond to open issues.
• Assist in the analysis staffing patterns and available contract dollars.
• Maintains tracking forms for Little Flower programs to assurance census and financial accuracy for various state agencies.
• Prepares entries for monthly contract program and grant revenue.
• Prepares budgets, analyses and projects for existing contract programs and grants and new proposals as requested by Program staff and funding sources.
• Compares actual expenditures with the budget, advising supervisory and program staff of issues and variances to resolve.
• Initiates discussions and make recommendations for modifying existing budgets.
• Prepares budget modifications and billing statements for funding sources in the manner, format and within time requirement defined by funding sources.
• Maintains appropriate backup documents and analysis to substantiate billing statements.
• Compiles and analyzes financial information for preparation of journal entries and processes them.
• Prepares schedules and documents as necessary to support billings and modifications as requested by agency and finding source managers.
• Provides support with department projects according to department needs.

Essential Job Functions:

• Ability to continuously sit at a desk and look at a digital device screen.
• Ability to frequently walk, bend, and reach.
• Ability to frequently engage in repetitive motions and tasks using both hands.

Required Education and Skills:

• Bachelor's Degree in Accounting or a closely related field preferred
• Minimum of two years of related experience in accounting and finance, with strong GAAP knowledge.
• Knowledge of using Microsoft Office products (Excel, Word, PowerPoint)
• Experience with governmental contracts and private grant funding
• Analytical and quantitative thinker
• Skill in both verbal and written communication with all levels of agency staff and funders
• Ability to multitask, consistently meet deadlines, and demonstrate strong time management skills.
• Good planning and organizational skills to balance and prioritize work
• Ability to understand and adhere to regulatory requirements governing the functions of this position.
• Ability to work under conditions of pressure and adjust to urgent situations.

Shift & Travel Requirements:

This is a full-time position with a standard workweek of Monday through Friday, 9:00 AM – 5:00 PM. The position is hybrid, and will require periodic travel to office in Wading River, NY.