Construction Project Coordinator - Remote

From hand painted signs on walls in Green Bay, Wisconsin to gaining visibility on some of the biggest stages around us, Jones Sign has stood the test of time and embraced innovation since 1910. Jones Sign has grown from a small sign shop to a premier national sign manufacturing company. Our manufacturing facilities boast 430,000 square feet of production space.

We do work for well-known brands and venues and are featured in the spotlights.

From design and permitting to fabrication and installation, our team of more than 500 professional employees is poised to support each other with every project. Our team prides themselves on completion time, delivering on budget, and collaborating from start to finish.

Jones Sign provides opportunity, stability, growth, leadership, and an inspiring culture to those who choose to go after it.

Are you ready to accomplish your vision?

Job Summary:

A Sign & Storefront Project Coordinator is part of the support team for the Construction Project Management Department. A Sign & Storefront Project Coordinator works closely with Project Managers and Install Managers to help with getting a customer’s project designed, fabricated, shipped, and installed in accordance with projects specs, budget, and timeline.

The coordinator’s main duty is to be an available resource for others in the Construction Project Management Department to expedite the work. This includes learning the specific requirements for each customer we have, and assisting the teams assigned to those customers with general office tasks such as copying & scanning documents, putting together packets for meetings, data entry, and other duties as needed.

This position requires flexibility to address each customer’s unique needs. The Sign & Storefront Project Coordinator is a team-oriented position, and the ideal candidate will possess the ability to work in a team setting.

Duties and Expectations:

• 
  Support Project Managers in any tasks that they need completed
• Organize and conduct daily checks of project continuation
• Coordination of trades (i.e. sign subcontractors, customer interactions)
• Schedule, attend and take notes during Project Management meetings

• Internal team meetings with staff
• External discussion with customers
• Project Management department meetings

• Ensure customer standards (internal and external) are properly being met
• Responsible for project documentation and filing
• Any other work assigned by the Director of Project Management

Metric / Performance Tracking Expectations:

Once fully trained, a Project Coordinator is expected to execute tasks within time parameters dictated by the management team. This allows for the employee to be an integrated team member and contribute to the flow and success of all tasks and projects. Project Coordinators are expected to track tasks assigned to them and workload completed each week within the company database. Weekly reports of tasks (milestones completed by the employee) are expected to be pushed to the management team for visibility of workload.

Tasks tracked in company database (not limited to the following):

• Account specific tasks – relating to specific terminology, reporting, customer expectations.
• PC Special projects – audits, reporting
• New Job Setup
• Design and Permitting Department requests.
• Landlord approvals
• Engineering requests
• Estimate and Production requests.
• Subcontractor management requests
• Install management requests.
• Billing

Education, Experience or Specific Skills:

• 
  1-2 years’ experience in the sign industry or related, preferred
• 1-2 years’ experience in a fast-paced high volume work environment
• Undergraduate degree preferred
• Excellent communications skills, both written and verbal, proper email etiquette
• Strong negotiation skills
• Ability to multi-task
• Ability to accept responsibility
• Problem solving and critical thinking skills (i.e. understanding of project management process and how a Project Coordinator integrates into the flow)
• Solid working knowledge of computer programs and software
• Advanced Excel and Word skills

We are a leading sign company in the U.S. and provide an attractive benefits package:

• Health & Wellbeing Benefits
• Paid Time Off
• 401(k) Plan with Company Match
• Leading Edge Tools & Technology
• YMCA Health & Fitness Membership
• Education & Advancement Opportunities
• Incentive Programs
• Parental Leave
• Charitable Contributions Match
• And More!

Jones Sign Company is an equal opportunity employer with a diverse workplace that promotes a culture of trust, respect, and transparent communication.