Construction Office Manager

Nations Roof is seeking an experienced and professional Construction Office Manager to join our team.

This position is an In Office role with a Monday through Friday schedule, based in Gilbert, AZ.

Nations Roof is one of the largest and fastest growing commercial roofing contractors, ranked in the Top 5 Roofing Contractors in the US. Our projects range in scope from large scale new commercial construction, industrial, hospitality, distribution centers, retail centers, office buildings, multifamily and green roofs to large renovations of existing buildings.

Function: Responsible for processing invoices, managing office budgets; maintaining databases, collecting expense data, and reporting.

• Project set up and job maintenance including change orders and budgets
• Provide job cost reports, project reports and assistance to operations
• Payroll
• Enter accounts payable invoices and credits, maintenance of vendor records and process accounts payable checks
• Send billing to the customer and communicate with the customer about the billings
• Accounts receivable: Prepare and submit AIA billings, process, review, code and input daily outgoing invoices and incoming payments
• Assist in receiving and tracking vendor/supplier preliminary notices and lien release requirements and submittals and releases
• Collections on past due accounts
• Reconcile accounts as required
• Support and interact with the LLC accounting, human resources, and operations personnel, including timely completion of tasks and effective communication
• Complete accounting-related duties that are under the auspices of the Regional Controller and provide to him/her reports and status updates as required. Comply with monthly close schedule.
• Assist with management of and accounting involving the company’s credit card system, currently Concur
• An ability to produce a high-volume output while maintaining an attention to detail
• Additional duties related to all aspects of accounting and office management duties as directed by Management

Skills/Qualifications:

• 3-5 years minimum of experience in Construction Office administration and/or accounting (prior office management experience preferred)
• Proficient in Microsoft Office Programs (Excel Word Outlook Power Point)
• Basic Accounting experience (Experience with Viewpoint, SAGE, Timberline, SAP, or similar construction platform preferred)
• Ability to give instructions and clearly explain problems or situation
• Must be Team Orientated
• Good leadership and organization skills

Exceptional Wage and Benefits package Include:

• Full Time, Salaried (depending on knowledge/ experience)
• Medical, Dental and Vision Benefits
• Accident and Disability Insurance
• Life Insurance
• Paid Holiday and Vacation
• 401(K) with employer match

The preceding job description has been designed to indicate the general nature and level of work to be performed. It is not meant to be interpreted as a comprehensive inventory of all duties and responsibilities required of employees assigned to this job.

We are an Equal Employment Opportunity and E-Verify compliant Employer. Our company is a Drug Free Workplace.

NO RECRUITERS.

All candidates must be authorized to work in the U.S.

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