Confidential Secretary to the County Administrator

LAST DATE TO FILE: December 21, 2023 – Applications must be received in Civil Service office by 4:30pm
SALARY: $45,123 - $56,405 dependent on experience with excellent benefit package which includes: NYS
Retirement; Health Insurance; option for Deferred Compensation, paid sick, personal, holiday, and vacation time.
HOW TO APPLY: All candidates must submit a Civil Service application to: Schuyler County Civil Service,
105 Ninth St., Unit 21, Watkins Glen, NY 14891 by the established deadline. Faxed and emailed applications are
accepted.
VACANCY: At the present time, there is one scheduled full-time opening for a Confidential Secretary to the
County Administrator effective January 1, 2024.
RESIDENCY REQUIREMENT: Candidates must have been legal residents of Schuyler or a contiguous
(Chemung, Seneca, Steuben, Tompkins and Yates) county for at least one month immediately preceding the
date of the written examination. Preference in appointment may be given to a resident of the jurisdiction for
which there is a vacancy.
JOB DESCRIPTION: This is an important administrative and clerical support position involving
responsibility and confidentiality in performing duties that are essential in a chief administrative officer’s
environment. The duties are performed as established by the County Administrator. Exercises independent
judgment in regard to office procedures, clerical tasks and public relations. Position falls within the
Management/Confidential employment category.
TYPICAL WORK ACTIVITIES:
Confidential Secretary to the County Administrator Duties:
Prepare information for distribution, i.e. press releases, etc.
Disseminate information to Legislators, department heads, county employees, other agencies, and the public;
Process travel request forms and maintain travel records;
Contact person for County departments and Information Technology service providers;
Reception—open mail, answer phone, or greet visitors personally, give or receive information, act on
information or refer as appropriate, schedule appointments;
Assist with preparation of County budget and maintain departmental accounts;
Prepare, type, and disseminate a variety of documents, reports, and correspondence;
Gather information and prepare reports;
Maintain employers’ and department calendars integrating with Legislature, etc.;
Prepare travel requests, make travel arrangements and prepare vouchers;
Attend meetings at employers’ request, take minutes or dictation, and then transcribe.
Duties of Confidential Secretaries:
Job Opening
Confidential Secretary to the County Administrator
Schuyler County Administrator’s Office
Perform administrative, management, and clerical duties to include:
Reception—open mail, answer phone, or greet visitors personally; give or receive information, act on
information, or refer as appropriate
Files--open, maintain, review for completeness, close, and coordinate records retention
Order office supplies and furniture and prepare vouchers
Assist with preparation of County budget and maintain departmental accounts
Perform legal or other research
Maintain up-to-date reference materials and forms
Prepare, type, and disseminate a variety of documents, reports, and correspondence
Gather information and prepare reports
Take minutes or dictation, then transcribe
Maintain logs of documents and act on in a timely manner
Schedule appointments
Maintain employers’ and department calendars integrating with Courts, Legislature, etc.
Prepare travel requests, make travel arrangements and prepare vouchers
Attend meetings or court proceedings at employers’ request
Maintain employee logs and prepare Personnel Activity Reports and Accrual reports
Prepare resolutions for Legislative approval
Supervise and train other clerical employees (if applicable)
Perform other duties as assigned by employer
Act as liaison between county and web masters for all website changes/updates
SUGGESTED MINIMUM QUALIFICATIONS:
A. Associate’s degree in office technology, secretarial science, or business administration and two years of
upper-level or executive secretarial experience which included computer use and bookkeeping; or
B. Graduation from high school or possession of an equivalency diploma and four years of secretarial
experience with at least two of the years experience as described in (A).
C. An equivalent combination of training and experience as defined by the limits of (A) and (B).
OTHER QUALIFICATIONS:
Excellent office skills including keyboarding, office equipment, and personal computer;
Knowledge of commonly used software programs for word processing and spreadsheets;
Ability to communicate effectively both orally and in writing;
Ability to establish and maintain positive working relationships with others;
Ability to perform basic bookkeeping;
Ability to maintain highest standards of confidentiality;
Highly organized;
Physical condition commensurate with the demands of the position.
Applications and announcements are available at www.schuylercounty.us or at the
Schuyler County Civil Service Office, 105 Ninth St., Unit 21, Watkins Glen, NY 14891 (607) 535-8190
Schuyler County…An Equal Opportunity/Affirmative Action Employer