Conference Coordinator

The exclusive touchpoint for all queries and requests for meetings and events, our team is dedicated to generating a seamless, effective, and captivating experience.

Currently looking to expand our team, we are seeking a “Conference Coordinator”. Responsible for managing and coordinating the physical assets of our conference and event spaces, the ideal applicant for this role will exude an upbeat and proactive demeanor; and will have exceptional coordination abilities with a keen eye for detail.

General Responsibilities: 

• Attends daily check-in meetings with the conference center staff to review the following day’s meeting and events setup.
• Aids in the setting up of all meeting rooms and special event spaces. 
• Reads floorplans and executes setups accordingly with the correct furniture.
• Coordinates the moving of all tables, chairs, podiums, easels, flipcharts, and other conference center furniture in accordance with that day’s setups.
• Assists in transporting, removing, or altering open space within the facility.
• Manages inventory of conference center furniture. Maintains cleanliness and orderliness of storage areas.
• Processes and distributes a variety of incoming shipments, including training supplies, office equipment, promotional items, and other materials.
• Assembles and delivers equipment.
• Follows all safety requirements of Sodexo, the facility, local, state and federal jurisdictions.
• May move or transport materials or supplies to other departments using hand or industrial trucks.
• Display comprehensive knowledge of Sodexo’s services and procedures. 
• Adheres to uniform policies and procedures.
• Ability to lift 50 lbs.
• Have sufficient mobility to navigate, stand and walk a large site complex without assistance for up to 8 hours at a time.
• Display comprehensive knowledge of Sodexo’s services and procedures. 
• Participates in regular safety meetings, safety training and hazard assessments. Upholds and enforces Sodexo’s safety standards. 
• May perform other duties and responsibilities as assigned. 

General Qualifications: 

• High School diploma, GED, or equivalent experience. Two- or four-year college degree preferred.
• 0-1 year of experience
• Basic computer knowledge and willingness to learn new systems
• This position requires a candidate that will constantly strive to foster a culture of hospitality and find new and innovative methods to enhance the client meeting and event experience.  

Physical Requirements: 

• Have sufficient mobility to navigate, stand and walk a large site complex without assistance for up to 8 hours at a time.
• Ability to reach, bend, stoop, push and/or pull, and frequently lift up to 35 pounds and occasionally lift/move 50 pounds.
• Close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus, with or without corrective lenses.

Job Type: Full-time

Pay: $23.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Shift:

• Day shift

Weekly day range:

• Monday to Friday

Work Location: In person