Clerk - Account Payable-Account Receivable

KDC is a network of best-in-class custom formulators and manufacturers of color cosmetics, skincare, haircare, bath & body, fragrance, deodorant, home, health, industrial, and auto care products. KDC delivers high-touch innovation, operational excellence, and speed to market to well-known and emerging beauty, personal, and specialty companies from coast to coast. KDC has its head office in Longueuil, Québec. In addition, KDC has 10 operating facilities located throughout North America. Altogether, the company employs nearly 4,800 talented and dedicated employees in North America.
Genera l Description:
The AR/AP Clerk is responsible for day-to-day operations of the payables and receivable processes. Accountable for the receipts, organization, and processing of vendors invoices on a timely basis. Which includes supporting Accounting with journal entries and payables focused on quarter-end close activities. Properly records all AR transactions. Ensures timely, accurate invoicing, and cash receipts postings for company goods and services rendered
Specific Responsibilities & Duties:
AP Functions:

• Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
• Matches, codes, and vouches invoices, processing check runs, resolving discrepancies, reconciliation A/P account, and interfacing with vendors Reviews all invoices for appropriate documentation and approval prior to payment. Processes check requests, writes checks, and prepare vouchers authorizing payment to vendors.
• Verifies accuracy of billing data and to ensure receipt of items order, compare invoices against purchase orders.
• Respond to all vendor inquiries Contacts vendors or buyers regarding errors in partial or duplicate shipments, price, substitutions, or quantities.
• Assist in month end closing
• Organizes and maintains A/P files for paid invoices. Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices

AR Functions:

• Performs day to day financial transactions including verifying, classifying, computing, posting, and recording accounts receivable data.
• Invoices & credits memo processing. Processes sales orders, purchase orders and invoicing. Prepare and coordinate the Renewal Notices to the Customers.
• Ensures that customers who are late paying receive a statement; make follow up calls; and track late payments and escalated to Management, when necessary, (usually after being 60 days past due.).
• Maintain an audit file for each contract which will include original contract, all correspondence, changes/deviations, amendments, clarifications, payment schedules and scanned images of signed documents.
• Ensure notifications of contracts signed by customer via e-mailed to employees.
• Perform contract closing activities as needed.
• Prepares the paperwork for bank deposits. Accesses bank on-line daily for incoming payments received.
• Cash receipts posting; International Customs Invoicing & documentation. Daily reconciliation of Sales/Cash Receipts for balancing AR. Preparation & Processing of remote/scanned bank deposits.
• Daily sorting, distribution, and mailing of all AR invoicing.
• Assists with monthly AR close.
• Provides monthly and/or periodic Statements of Accounts to customers. Maintains bookkeeping spreadsheets, as necessary.
• Assists with pulling documentation requested & providing feedback during Company's financial audits; Reconcile monthly banking activity report against payments posted to AR.
• Assists with Credit and Collections.
  • Contacts customers via phone and email for collections of past dues.
  • Maintains AR aging notes to keep tabs on payments expected and pending billing or payment issues.
  • Investigates and follows up on billing issues and payment discrepancies, which involves interaction with customers, as well as various KDC-One Thibiant Departments and Management.
  • Continuous to follow up on billing issues and payment discrepancies until resolution and receipt of payment.
  • Account research, analysis, and reconciliations.

Physical Requirements:

• Capable of lifting up to 25 lbs.
• Capable of standing, walking, and sitting for extended periods.
• Dexterity of hands and fingers to operate a computer keyboard, mouse, power tools, and to handle other computer components.

Qualifications:

• High school education or equivalent.
• Associate degree in accounting
• Minimum 1-2 years' accounting role in Consumer Products; preferably in cosmetics process manufacturing or an FDA regulated industry.
• Required Advanced knowledge in QAD or other comparable ERP/MRP systems.
• Required Advanced reporting, designing and data analytic skills. Strong math skills: addition, subtraction, multiplication, and division
• Advance PC Knowledge i.e., MS Office Suite (Excel, Word, Outlook) is required.
• Intermediate experience understanding and use of Excel i.e., pivot tables, v-lookups and uploading/downloading of data from other systems.
• 10 Key by touch and good typing skills.
• Knowledge of bookkeeping procedures and ability to grasp accounting principles.
• Demonstration of continual education. Attends seminars or reads training materials for continuing education and shows initiative in learning industry trends.
• Ability to lead, think strategically, set, and achieve objectives, and influence organizational change. Strong time-management, organizational, planning people and leadership skills.
• Constantly work to improve processes and consistently review all existing procedures for possible change, maintain and expand technical knowledge. Makes suggestions for improvements
• Strong English communications skills: speaking, reading, and writing. Ability to communicate clearly and thoroughly with Management and personnel and interpersonal relationships with employees at all levels.
• Willingness to participate in continuous processes of improvement, innovation, and elimination of non-value-added tasks.
• Demonstration of a sense of urgency in achieving goals, contributing to business objectives, and responding to company needs.
• Teamwork: Build and sustain cooperative working relationships and have strong leadership skills and ability and support of and participation in teams, demonstrating willingness to contribute to the success of Team objectives.
• Motivating, recognizing, and encouraging achievements and contributions of people with diverse backgrounds.
• Good attendance record. Flexibility to work special schedules as required satisfying job requirements
• Self-Management and Good time-management skills displays initiative, effort excellent organizational and planning skills, and commitment towards completing assignments in a timely manner.
• Achieving thoroughness and accuracy in completing multiple prioritized projects.
• Problem Solving: Identify options for solving a problem and evaluate the strengths and weaknesses.

Work Environment:

• Process manufacturing environment
• Office environment
• Noise level is moderate.
• Lighting is low to moderate

KDC-ONE is an equal opportunity employer and does not discriminate on the basis of race, religion, color, national origin, age, sex, gender, disability or any other characteristic protected by law. I understand that employment with KDC-ONE Company is at-will, meaning that I or KDC-ONE Company may terminate my employment at any time, or for any reason consistent with applicable state or federal law. I understand that KDC-One requires the successful completion of a drug and/or alcohol test as a condition of employment.
Other details

• Pay Type Hourly
• Employment Indicator Indirect
• Travel Required No
• Required Education Some College

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