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SalaryDescription:
Hylton-Rodic Law PLLC, a boutique intellectual property law firm, is looking for an Clerical Assistant. If you are looking for work/life balance, a collegial work environment, and opportunity for professional growth, then apply to join our team!
The ideal candidate will be responsible for…
- Provides general administrative support, such as photocopying, scanning, and filing documents
- Handles incoming and outgoing mail and packages
- Prioritizing assignments and preparing sensitive and detailed correspondence, such as responses to requests for information or regularly recurring reports, from rough draft or dictation
- Processes invoices and expense reports
- Provide billing support to include time-entry, data review and correction, final submission to meet all Firm-required deadlines, maintenance of billing records, and research of disputes and discrepancies
- Manages and coordinates logistics for meetings or events
- Support marketing efforts
- Scheduling appointments, making travel and/or meeting arrangements, and maintaining business calendars as instructed; keeping timekeepers on schedule to meet Firm-wide and practice group specific deadlines
- Specific projects, such as document production and retention, online research, compliance with security protocols for sensitive client information, etc.
- Coordinating monthly pre-bills and necessary revisions
- Maintains confidentiality and handling sensitive information with discretion
- Is proactive, resourceful, and adaptable to handle unexpected tasks and challenges
- Executes work with a high degree of precision and accuracy
Education, Experience, And Skills Required:
- College degree or equivalent required
- 1-2 years experience working in a law firm, professional services organization, or customer service capacity (preferred)
- Expert proficiency with the MS Office (Word, Excel, PowerPoint and Outlook) applications. This includes ability to proof and edit (using edit marks) non-routine correspondence, reports and tables for typographical (spelling and grammar) errors, and sentence structure
- Strong organizational skills that reflect ability to seamlessly perform and prioritize multiple tasks with excellent attention to detail
- Strong interpersonal skills and the ability to build relationships with staff and clients
- Must demonstrate professionalism, confidentiality, organizational skills, and the ability to be proactive.
- Expert communication skills
- Proactive approach to problem-solving and strong decision-making capability
Compensation:
$20 -$25 / hr - commensurate with experience
Benefits (full-time position only):
- Paid time off
- Holiday bonus
- Mental Health days
- Dental Insurance
- Life Insurance
- Health insurance
- Short term disability (STD)
- Long term disability (LTD)
- Commuter benefits
Inquiries are treated with strict confidentiality.
To apply submit your resume and salary requirements along with a cover letter.
NO RECRUITERS PLEASE.
