City Clerk

CITY OF CALIFORNIA CITY
INTERNAL/EXTERNAL JOB POSTING

CITY CLERK
03/22/2024

Department: City Clerk
HOURS: Full Time/ Confidential position
SALARY: $77,001.60 – $113,776.00

Purpose/Objective of Job:
Assumes responsibility for the overall planning, administration, and operation of the City Clerk’s office prescribed by-law of the State of California; performs a variety of other administrative duties for the City Council; and to provide highly complex staff assistance to the City Manager and other department directors.

The City Clerk is an at-will position. The City Manager shall appoint the City Clerk with the advice and consent of the Council.

JOB DUTIES:
Essential and other important responsibilities and duties as Clerk, may include, but are not limited to, the following:

1. Process Notices of Public Hearings, schedule agenda items, coordinate final agenda packet preparation, and finalize minutes of previous meetings; respond to citizen and press inquiries; processes and oversees all
Public Records Requests.

2. Attests publish and post ordinances and resolutions; prepare and send out minutes; execute/acknowledge contracts, certify legal documents, coordinate recording of documents, and witness maps.

3. Serve as custodian of the official City records, and the City's Official seal; plan and direct the maintenance, filing and safekeeping of all municipal documents.

4. Plan and direct City's Record Management and Electronic Records Management programs in compliance with legal requirements and City policy.

5. Provide contract administration; supervise purchase and contract bid openings and performance bonds.
6. Serves as Election Filing Officer; handle all necessary paperwork for candidates, running for office and Measures going on the ballot; following the California Election Code; work closely with Kern County Elections office, as we consolidate with them; Special Elections, Filing Officer is responsible for all aspects of the election.

7. Prepare and monitor the department budget; develop recommendations for proposed budget; prepare mid- year adjustments of current budget.

8. Develop, implement, and manage policies and procedures within the City Clerk’s Office.
9. Recommend Citywide records management, public records, the Brown Act, and Elections Code policies, and changes to policies.
10. Support risk management program: accept, log and process claims and service of legal process; coordinate work with claims administrator, answer interrogatories, certify City documents, provide research, and appear in court on behalf of the City.

11. May act as clerk or secretary for other public agencies.
12. Act as Notary Public for the City.
13. Perform related duties as assigned.

KNOWLEDGE AND SKILLS:
Minimum Qualifications

1. Perform a variety of complex and responsible day-to-day operational duties related to support of the City
Clerk Department and meet related deadlines.

2. Review documents related to department operations; observe, identify and problem solve office operations and procedures; and problem solve office issues for the public and with staff.

3. Independently compose ordinances, resolutions, and minutes and prepare clear, concise and complete general meeting minutes, documentation, and other reports and correspondence.
4. Understand, interpret, apply, and explain City policies, procedures, and rules and regulations; and explain various rules and regulations relating to City Clerk operations.
5. Assist in the preparation, conduct and certification of municipal elections.
6. Accurately prepare minutes of meetings.
7. Exercise sound, independent judgment within general policy guidelines.
8. Maintain a high level of confidentiality related to a wide range of sensitive information routinely encountered as part of work assignment.
9. Work long and varied hours, including evenings and/or weekends if required, work under pressure and time constraints.
10. Communicate clearly and concisely, both orally and in writing.
11. Operate computerized data management systems with proficiency and familiarity; type at a speed necessary for successful job performance; maintain accurate records and files.
12. Train and direct the work of clerical staff.

EXPERIENCE & TRAINING / LICENSE AND/OR CERTIFICATE:
Five years of increasingly responsible professional experience in a City Clerk's office, including at least two years at a management or supervisor level.

Possession of an International Institute of Municipal Clerks designation as Certified Municipal Clerk (CMC) or
Master Municipal Clerk (MMC) is highly desirable.

MINIMUM REQUIREMENTS:

1. High School Diploma or GED equivalent.

2. Successfully complete a pre-employment physical, criminal background report, and drug test.

3. Possession of a valid California Class "C" driver's license issued by the California State Department of
Motor Vehicles and a good driving record.

TESTING/INTERVIEW:
Oral Interview required.

ESSENTIAL PHYSICAL REQUIREMENTS:
Strength: See Attached CA RU-91.
Exert force to 10 lbs. occasionally, or a negligible amount of force frequently to lift, carry, push, pull, or move objects.

Ability to: Reach, turn, move from one location to another.
Speak clearly and correctly, sit, hear, handle.
Stand, walk, kneel, crouch, stoop.
Demonstrate visual acuity (near-under 20 inches, far-over 20 feet), and to focus.
Perform one or more of the following functions simultaneously: reach, turn, move from one location to another, handle, read, write, speak, sit, hear.

ENVIRONMENTAL CONDITIONS TO WHICH EXPOSED:
Low to moderate noise intensity level.

DEADLINE FOR APPLICATION:
This position is open until filled, submit applications to the HR dept by email found on the city's website, submit application to 21000 Hacienda Blvd, California City, CA 93505 or email llamberth@californiacity-ca.govApplications and other information may be obtained on the city’s website at www.californiacity-ca.gov.

Must have the ability to perform all duties and responsibilities with or without reasonable accommodations.

EEO/ADA/Drug-Free Workplace

Job Type: Full-time

Pay: $37.02 - $54.70 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Life insurance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work setting:

• In-person

Experience:

• Computer skills: 4 years (Preferred)

Work Location: In person