City Clerk

The City of South Portland is currently seeking a full-time City Clerk and Registrar of Voters to join our team and workforce. This is an opportunity to join a well-run city and play a part in serving in a community with an unwavering commitment to excellence in municipal service. We are seeking a steady individual with solid skills in performing a full range of City Clerk duties and in providing administrative support to City Council members.

Position Summary: The City Clerk/Registrar is appointed by the City Council and serves as a direct link between the inhabitants of the City and their government. The Clerk is the historian of the City, for the entire recorded history of the City and its people. The City Clerk serves the public, Mayor, City Council, City Manager, and other administrative departments. Key areas of responsibility include administering election and voter registration, preservation of vital records, and overseeing the City’s business licensing. The job of the City Clerk/Registrar requires versatility, alertness, accuracy, patience and excellent customer service skills. The individual must possess all of the necessary skills, abilities, licenses, and certifications to fulfill the responsibilities and obligations of the City Clerk. The City Clerk shall attend Council meetings and prepare Council meeting minutes and perform the duties and responsibilities of the role with integrity, ethics, personal accountability, and professionalism. The City Clerk also serves as the City’s Registrar of Voters.

Work is performed with considerable discretion under the general direction of the City Council. This position provides supervision to full-time and part-time City Clerk staff as brought under his/her authority by the City Charter.

Education: Associate’s degree or equivalent combination of education and experience that provides the knowledge, skills and abilities to perform the work is required. Further education or relevant certification is desirable.

Certification: Certified Clerk of Maine (CCM), Certified Municipal Clerk (CMC), or ability to obtain within three years of hire. Application for Notary Public and Dedimus Justice completed within one year of hire.

Experience: A minimum of five (5) years of City/Town Clerk experience and/or any equivalent combination of experience, education and training which provides the knowledge, skills and abilities.

Computer proficiency required. Knowledge of Centralized Voter Registration, Electronic Birth and Death, Moses Program, Munis, and Microsoft Access highly preferred.

Must have schedule flexibility to work additional hours for several weeks leading up to an election, during co-worker’s vacations and possibly for other relevant and/or necessary circumstances. Must attend Council meetings, and sometimes work other evenings or weekends to accomplish departmental work.

Must possess and maintain a valid State of Maine Class “C” driver’s license throughout employment and have their own reliable transportation for possible work day transportation around the city.

The City Clerk is appointed by the City Council and will work a 37.5 hour standard schedule over a four day week, with the option of remote or in-office flex time on Fridays.

Benefits: The City of South Portland offers competitive pay and a robust selection of employee benefits, including an excellent health plan with affordable family coverage, matched retirement options, dental, vision, life, income protection, long term disability, flexible spending accounts and more. The City also offers health insurance “payment-in-lieu” and professional development opportunities. We offer thirteen (13) paid holidays, fifteen (15) sick days annually, two (2) personal days, and vacation commensurate with relevant experience. The City of South Portland is proud of its talented and dedicated workforce and provides employees job stability; a positive, family friendly workplace where work/life needs are valued and supported; and the support, encouragement and tools for successful careers. The City of South Portland values diversity and inclusion in the workplace, and embraces sustainable operations. Come join our team dedicated to service excellence!

Starting Salary Range: $33.50- $46.15/hour ($65,000 - $90,000 annually) depending on experience. This position is eligible for annual merit increases, and possible annual cost of living increases as approved by the City Council.

Applications will be accepted until position is filled. First round of interviews will be determined for all who apply on or before Friday, April 19, 2024.

Fillable application is available on our website at www.southportland.gov.

To apply please send a cover letter, resume, application and three professional references to apply@southportland.org, or mail them to us at:

City of South Portland

Genny Dyer, Human Resources Generalist

25 Cottage Road

South Portland, Maine 04106

EOE

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Day shift

Ability to Relocate:

• South Portland, ME: Relocate before starting work (Required)

Work Location: In person