Address
Form of workPosition Type:
Support Staff
Date Posted:
12/8/2023
Location:
Community Education
Date Available:
ASAP
Closing Date:
open until filled
Job Title: Child Care Program Support Specialist
Hours: 7:00AM-3:30PM
Starting Wage: $18.20-$20.18 (based on education and experience)
Job Summary:
The Child Care Program Support Specialist plays a pivotal role in supporting the efficient functioning of the childCare Program. This role involves managing various administrative tasks, ensuring compliance with regulations, and facilitating smooth operations in a childcare setting. The ideal candidate will possess exceptional organizational skills, attention to detail, and a passion for providing excellent service to families and staff.
Key Responsibilities:
Qualifications and Skills:
The Child Care Program Support Specialist will work closely with the program coordinator and other staff to ensure the smooth functioning of the childcare facility and contribute to maintaining a safe, nurturing environment for children and families.
Support Staff
Date Posted:
12/8/2023
Location:
Community Education
Date Available:
ASAP
Closing Date:
open until filled
Job Title: Child Care Program Support Specialist
Hours: 7:00AM-3:30PM
Starting Wage: $18.20-$20.18 (based on education and experience)
Job Summary:
The Child Care Program Support Specialist plays a pivotal role in supporting the efficient functioning of the childCare Program. This role involves managing various administrative tasks, ensuring compliance with regulations, and facilitating smooth operations in a childcare setting. The ideal candidate will possess exceptional organizational skills, attention to detail, and a passion for providing excellent service to families and staff.
Key Responsibilities:
- Background Studies & Hiring Process:
- Coordinate background checks for staff as per regulatory requirements.
- Assist in the hiring process by collecting necessary documentation.
- Enrollments & Registrations, New Family Tours:
- Facilitate enrollment procedures and conduct tours for new families.
- Manage registration processes efficiently.
- Phone Handling & Customer Service:
- Respond to inquiries, provide information, and offer exceptional customer service to parents and guardians.
- Monthly Newsletters & Communication:
- Prepare and distribute monthly newsletters to both staff and families.
- Maintain effective communication channels through various mediums.
- Grant Applications:
- Assist in applying for grants to support program initiatives.
- Meetings & Scheduling:
- Schedule and coordinate meetings, ensuring all necessary arrangements are in place.
- Lunch Counts Confirmation & Daily Staff Rundown:
- Coordinate lunch count confirmation with designated personnel.
- Conduct daily staff briefings or rundowns for effective communication.
- Student Accommodations & Attendance:
- Manage student accommodations, including allergies and medications.
- Maintain accurate records of children's attendance schedules.
- DHS Documentation & Ratios Monitoring:
- Ensure compliance with DHS documentation for student and staff files.
- Monitor and maintain appropriate staff-to-child ratios.
- Staff Absences, Time Off, and Training:
- Manage staff absences, time-off requests, and maintain training documentation.
- Health Consultant Coordination:
- Coordinate health consultant checks and necessary follow-ups.
- Food & Supply Management:
- Order food and supplies as needed, and manage invoices accordingly.
- Marketing & Promotional Activities:
- Support marketing efforts through hiring initiatives, social media (e.g., Facebook), and promotional material creation.
- Purchase Order Submission & Systems Navigation:
- Submit purchase orders for supplies and navigate student information systems efficiently (e.g., IC, rSchool, Procare).
- School Closures & Weather Updates:
- Communicate school closures and weather-related updates effectively.
- Summer Program Coordination & CE Duties:
- Assist in coordinating summer calendars, field trips, busing, and Community Education (CE) duties.
Qualifications and Skills:
- Strong organizational and multitasking abilities.
- Excellent communication skills, both verbal and written.
- Proficiency in navigating student information systems.
- Ability to manage deadlines and prioritize tasks effectively.
- Experience in childcare administration or related fields preferred.
- Knowledge of regulatory standards and compliance procedures.
- Proficient in Google Suite and other relevant software applications.
The Child Care Program Support Specialist will work closely with the program coordinator and other staff to ensure the smooth functioning of the childcare facility and contribute to maintaining a safe, nurturing environment for children and families.
