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Form of work
SalaryDrive institution-wide planning and meet all of the Chancellor’s administrative needs, including short and long-term schedule management; meeting coordination, preparation, and follow-up; internal and external communications; travel bookings; and acting as a welcoming presence in the JTS Chancellor’s office suite. In addition, provide support, as needed, to the Vice Chancellor for Religious Life and Engagement.
- Partners with the Chancellor to develop relationships with all internal staff, external stakeholders, and partner entities, both in the U.S. and in Israel.
- Ensures all correspondence is addressed accordingly for the Chancellor.
- Coordinates calendar for the Chancellor: schedules, confirms, and adjusts meetings, conference calls, and events as necessary, coordinates logistics (e.g., space, catering, equipment, travel, set-up, etc.) for meetings and events, coordinates with partner organizations on all collaborative meeting and scheduling matters
- Serves as a Generalist performing complex administrative duties including corresponding and communicating independently on a wide variety of matters.
- Establishes a welcoming culture in the Chancellor’s office suite.
- Is a strategic partner to the Chancellor for donor outreach, entertainment, and scheduling and speaking preparation.
- Acts as office manager by keeping up with office supply inventory.
- Assists the Chancellor for meetings by preparing relevant documents and reviewing content of forthcoming meetings with appropriate lead-time.
- Ensures the accuracy of meeting notes and manage follow-up.
- Maintains accuracy of record system both electronic and paper.
- May be assigned other tasks as necessary.
- Bachelor’s degree or equivalent combination of education and experience
- Minimum 5 years related experience working in administration/operations
- Prior experience working with senior management and major stakeholders
- Enjoys being the “front-line” face of a dynamic, entrepreneurial organization serving multiple constituencies
- Exceptional verbal, written, and diplomatic skills
- Ability to exercise discretion with confidential matters
- Ease in developing relationships and forging professional partnerships
- Team player with proven ability to work well with all levels of employees
- Proficiency in MS Office Suite of programs with the highest levels of proficiency using Outlook, Word, Teams, and OneDrive
- Capacity to learn new digital platforms easily
- Strong organizational skills with an ability to multi-task and prioritize competing demands
- Exhibit a polished and professional demeanor
- Knowledge of Hebrew is a plus
- Some night and weekend work expected.
Job Type: Full-time
Pay: $78,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Retirement plan
- Vision insurance
Schedule:
- Monday to Friday
- Weekends as needed
Work Location: In person
