Chief Creative Executive Assistant

As part of Terrie Lewis Simmons Enterprises’ the Chief Creative Executive Assistant is responsible for assisting the CEO with almost everything required to ensure she is timely, prepared, and reaching the desired audience and outcomes.

The CCEA will work alongside a highly energetic and skilled C-Suite leader who thrives well when calendars are organized, deadlines are proactively met. Accountability and honesty are core values. The CCEA will coordinate and lead events alongside the CEO while traveling in the US and Internationally. This highly self-driven position will require evening and weekend hours.

• Serves as the right-hand to the CEO which includes oversight of operations.
• Acts as the point of contact among executives, employees, clients and other external partners
• Schedules meetings with clients and answers phone calls professionally and promptly.
• Manages and prioritize calendar
• Provide backup support to Executive Assistant
• Represent the CEO at events and meetings including communicating appropriate remarks
• Identify, develop and create process improvements for the TLSE
• Work alongside CEO to ensure that TLSE projects are managed and executed
• Works with the President to strategize, create and format information for internal and external communication – memos, emails, presentations, reports
• Manages information flow in a timely and accurate manner
• Makes travel and accommodation arrangements
• Prepares weekly, monthly or quarterly reports
• Responsible for managing and directing high-level meetings
• Maintains comprehensive and accurate records
• Responsible for oversight of socials, processes and technologies.
• And other duties as required

Working conditions are normal for an office environment. This is a part-time position, averaging 16-24 hours per week.

Reports directly to: CEO

Reports indirectly to: CEO's Husband

Internal Contacts: Staff

Salary: Starting at $30 - $35 per hour depending on experience

4 recent references required (2 employers and 2 personal references)

Background check and drug testing

QUALIFICATIONS:

• Education: Associate Degree or Higher required
• Spanish speakers are preferred but not mandatory
• Excellent verbal and written communication skills
• Proven Organizational skills and ability to manage complex projects
• Ability to work independently and develop creative solutions to solve problems
• Critical thinker with attention to detail
• Knowledge of Microsoft Office, Google Workspace, and WordPress
• Attention to detail to ensure tasks are completed thoroughly and correctly.
• Integrity
• High Business Acumen
• 15 years of work experience
• 10 years of Executive Assistant experience
• Administrative
• Organizational Management
• Flexible Schedule required
• 20-24 hours per week. *Additional hours may be required during projects or conferences

Job Type: Part-time

Salary: $30.00 - $35.00 per hour

Expected hours: 16 – 24 per week

Schedule:

• Day shift
• Monday to Friday

People with a criminal record are encouraged to apply

Education:

• Associate (Required)

Work Location: Hybrid remote in Elgin, IL