Cdoc Temporary Aide Contract Administrator Ii (Fms)

Salary: $4,305.00 Monthly
Location : Colorado Springs, CO
Job Type: Temporary (9 months or less)
Job Number: HQ FMS Temp Aide 1421 03.2024
Department: Department of Corrections
Opening Date: 03/14/2024
Closing Date: 4/1/2024 4:00 PM Mountain
FLSA: Determined by Position
Primary Physical Work Address: Colorado Springs, CO
FLSA Status: Non-Exempt; position is eligible for overtime compensation.
Department Information
This is a Temporary Position and will last for 9 months or less
If your goal is to build a career that makes a difference and builds greater public confidence in good government, consider joining the dedicated people of the State of Colorado.
Our professionals strive to support state government and the citizens of Colorado.
Customer service is a key component for every position in state government as is the focus on ideas and ways to redesign the delivery of services in making state government more effective and efficient.
In addition to a great agency and rewarding, meaningful work, we offer:

• Distinctive career advancement opportunities throughout the state system;
• Strong, secure, yet flexible retirement benefits including PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401K and 457 plans.

Who May Apply: Both residents and non residents of the State of Colorado who meet the minimum requirements listed on this announcement.
Job Location: This position is located in Colorado Springs at the Colorado Department of Corrections Headquarters. The eligibility list created from this announcement may be used to fill future vacancies in Colorado Springs.
This is a Temporary Position and will last for 9 months or less
Description of Job
The Facility Management Services (FMS) work unit provides highly technical facility master planning, program planning, housing capacity and bed planning, infrastructure operations, energy management, regulatory agency reviews and approvals, in-house programming for security, communications, and technical systems, procurement, contracts, leases, memorandums of understandings, interagency and intergovernmental agreements, field maintenance technical guidance, life safety program administration, department asbestos coordinator and hazardous materials oversight, physical plant American Correctional Association (ACA) compliance, standards development, and Office of the State Architect (OSA), State Buildings Programs (SBP) representation and authority of the State Buildings Delegate.
Responsibilities include, but are not limited to:

• Assist the FMS Contracts Manager for all SBP standard form design professional service contracts;
• Assists in managing all contracts for State Code Review Agent plan review and building inspection authorization;
• Assists in contracts in CORE including, but not limited to, funding, vendor entry, EFT payment set-up, and insurance provisions;
• Performs CMS Contract Writer authority to initiate all contracts;
• Assist the FMS Budget and the FMS Contract Manager for all CC/CR/CM projects, Emergency CM projects (EM), State Risk Management insurance projects (IN), throughout appropriation;
• Research and interpret Colorado Revised Statute, Fiscal Rules, Procurement Code, Administrative Regulations, and State Buildings Program (SBP) policies on a regular basis to ensure adherence while completing tasks;
• Supports all FMS work groups, FMS Business Manager, and CMS Monitor with Contracts requisition preparation, CORE RQS validation, submittal, CORE solicitations (IFB, DQ and RFQ), and initiation of CORE CT Contracts, modifications (Amendments, Supplements, and Change Orders), and closeout procedures;
• Supports FMS Business Manager with project and contract level declining balance spreadsheets, contract modifications, CORE reporting, vendor pay application review and reconciliation;
• Supports FMS Business Manager with annual fiscal year close/open meetings and processing;
• Assists and supports State Buildings Delegate in compliance with OSA/SBP policy for Contracts documents, exhibits, attachments, distribution, and original document file retention;
• Manages filing cabinets, folders, labels, transmittals, shipping, etc., and project manual specifications and drawings for facility record filing.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
MINIMUM REQUIREMENTS
Education: Graduation from an accredited college or university with a bachelor's degree in a field of study related to the work assignment.
A copy of your unofficial college transcript with your name, institution name, degree and date conferred MUST be attached to your application to verify your education.
-AND-
One year of full-time professional finance, accounting, business or related experience that includes purchasing, contracting or legal services.
This experience must be clearly described, in your own words, within the work experience section of your application to meet this requirement.
Substitution #1: Additional appropriate work experience MAY be used to substitute for the required education, on a year-for-year basis.
Substitution #2: Additional appropriate education MAY be used to substitute for the required work experience, on a year-for-year basis.
Required Competencies:

• Strong interpersonal skills to include conflict resolution, negotiation and consensus building skills;
• Excellent verbal and written communication skills;
• Ability to problem solve and execute decisions;
• Ability to work autonomously;
• Ability to establish and maintain effective working relationships with individuals in a diversity of roles;
• Ability to read and comprehend the English language;
• Ability to effectively communicate fluently in English both verbally and in writing.

Preferred Qualifications:

• Experience in government contract management and administration;
  
• Government and private sector experience in procurement;
  
• Knowledge of Professional Design and Construction Services Contracts;
  
• Knowledge in Colorado Fiscal Rules (CRS), procurement code and contract requirements;
  
• Knowledge of Colorado Operations Resource Engine (CORE);
  
• Knowledge of the Contract Management System (CMS);
  
• Proven experience with writing and reviewing professional design and construction service contracts for a large organization;
  
• Knowledge of general legal and business principles (i.e.: statute rules and policies related to contracts, contract and commercial law, insurance practices, risk management issues);
  
• Advanced computer skills to include Microsoft Word, Excel spreadsheets, and Access data bases with applications in business accounting:
  
• Experience working for a State of Colorado agency.

ONLY APPLICANTS WHO MEET THE MINIMUM AND SPECIAL QUALIFICATIONS FOR THE VACANCY WILL BE INCLUDED IN THE COMPARATIVE ANALYSIS PROCESS.
IMPORTANT INFORMATION
This is a Temporary Position and will last for 9 months or less
The Assessment Process: Colorado Revised Statutes require that state employees are hired and promoted through a comparative analysis. Part or all of the analysis for this position will include a review of your application material and your responses to any supplemental questions. Applications and responses will be reviewed by a Subject Matter Expert (SME) to assess and rank applicants in order to cut to a top group for additional assessment; or to establish an eligible list for referral to the hiring manager and final consideration.
Be sure the "Work Experience" section of your application is complete and specifically addresses your qualifications, experience, and accomplishments as they relate to the Description of the Job, Minimum Qualifications, Required Competencies and Preferred Qualifications as listed above. Resumes and "see resume" statements will not be accepted in lieu of the "Work Experience" section of the application. Failure to include adequate information or follow instructions by the closing date may result in your application not being accepted and/or may affect your score, rank or inclusion in the final pool of eligible applicants.
If you have transcripts, a license or other relevant documentation regarding your qualifications, upload and attach copies to your application.
In order to process a background investigation, your application must include at least (10) ten years of the most current work experience unless experience related to the job for which you are applying is later than (10) years. Failure to provide this information could result in delays and/or elimination from the background investigation process
Toll Free Applicant Technical Support: If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV technical support at 855-524-5627 Mon-Fri between 6 am and 6 pm (Pacific Time). Helpful hints: if you are having difficulty uploading or attaching documents to your application first, ensure your documents are PDF or Microsoft Word files and second, close the document before you attempt to upload (attach) it.
**You are encouraged to print a copy of this announcement for your records**
Conditions of Employment: All job offers are contingent upon a successful medical screening by a healthcare professional, certifying the candidate's ability to perform the essential functions of the position. Applicant must consent to hold harmless CDOC and its agents and staff from any liability arising in whole or in part from the testing and the use of this information in connection with CDOC's consideration of application for employment.

• Must be 21 years of age;
  
• Possess a valid driver's license;
  
• Possess a high school diploma or GED;
  
• Have NO felony convictions, to include any actions defined in 5 U.S.C. 301; U.S.C. 509, 510; 42 U.S.C. 15601-15609. The CDOC shall not hire nor promote anyone who may have contact with an offender who has engaged in sexual abuse which includes acts, activity, and sexual behavior, in a prison or other institution as defined in 42 U.S.C. 1997; or has been convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force or coercion, or if the victim did not consent or was unable to consent or refuse, or has been civilly or administratively adjudicated to have engaged in the activity described in the above paragraph. The agency shall consider any incidents of sexual harassment in determining whether to hire anyone who may have contact with offenders or residents.
  
• Applicants must be legally eligible to work in the United States to be appointed to this position. CDOC uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. CDOC does not sponsor non-residents of the United States.
  
• Successfully pass all modules of the Colorado Department of Corrections Basic Training, to include English reading comprehension, relevant competency assessments and written/practical exams in Defensive Tactics;
  
• Possess the physical ability to successfully complete Defensive Tactics;
  
  • Lift arms above head and kick as high as own waist;
    
  • Stabilize another person to accomplish a controlled take down;
    
  • Use arms, palms of hands, shins, and feet to deliver blows;
    
  • Withstand impact (slow speed or with a safety bag) on own body from strikes/blows;
    
  • Swing a baton in a striking technique;
    
  • Rotate body 90 degrees with feet planted for striking with foot or using a defensive tactic;
    
  • Get down on one or both knees and up again with multiple repetitions;

Will be exposed to Oleoresin Capsicum during Basic Training and will be exposed while on assignment;

Must be able to see and hear in order to observe, address and respond to potential breaches in safety and security;

Seize, hold, control or subdue violent or assaultive persons and defend oneself or others to prevent injury;

Demonstrate body agility, strength of all four limbs and the ability to walk and climb stairs consistently;

Work in situations involving assaultive behavior, physical control of another person and/or restraint situations;

Deal with individuals with a range of moods and behaviors, utilizing tactfulness and a congenial, personable manner;

Work with people of the opposite sex, diverse racial ethnic groups, mentally ill and emotionally disturbed offenders;

Communicate by talking, listening and/or signaling people to convey or exchange information, assignments;

Work in an environment with fluctuating noise and temperature (hot and cold) which may include working outdoors in inclement weather and/or concrete floor/wall work settings;

Willing and able to travel;

Willing and able to work various shifts, days, afternoons, graveyards (nights) which includes a rotating shift schedule;

TB (tuberculosis) screening is required of all new employees upon hire;

Employees may be required to submit to regular serial testing and reporting for COVID-19.

Successful completion of a background investigation is required. Should applicant's background reveal criminal charges, it shall be the responsibility of the applicant to provide the Department of Corrections with written/official disposition of any charges.
The CDOC is committed to a work environment free from illegal drugs and alcohol. Employees (see exception below) may use marijuana in their personal time but are prohibited from working while under the influence of any substance, including marijuana. A drug test will be administered to all new employees; ...