Cashier/Mailroom

Clerk III reports directly to the Financial Officer at the facility (state hospital or state-supported living center) providing administrative support services. The Clerk Ill routinely performs advanced (senior-level) clerical work for the financial office in areas of bookkeeping, inventory control, mail processing and fiscal services. Is responsible for the coordinating of clerical activities including the compiling and tabulating of data, checking and reviewing documents for accuracy, handling and transporting facility documents and maintaining accurate files.
The Clerk Ill has a working knowledge of the HHSC rules and facility policies and procedures, demonstrates the ability to communicate clearly both orally and in writing and provides training as needed to other employees.
Completion of job duties requires works under limited supervision with considerable latitude for the use of
initiative and independent judgement and provides excellent customer service to all consumers.

Essential Job Functions:
Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.
Responsible for receiving, sorting, date stamping, and distributing all the campus mail from the post office.
Participates in the daily run to the local post office to pickup and drop off mail.
Receiving, filing, and storing of completed purchase vouchers and journal vouchers (Regional facility) and deposit vouchers. Coordinates requesting materials, postage, registered mail, packages and other office supplies with Financial Officer.
Assist in maintaining the storage, tracking log, and release of personal effects. Receive patient personal effects from admissions and/or unit drop-off boxes. Perform annual each eats of patient's personal effects. Coordinate with the Accounting Technician II (NRAO) or Accountant I (RBMO) in distribution of payroll
warrants.
Distributes cash per patient special requests or client outings. Writes receipts to reflect the source of the funds (petty cash or trust fund) and the purpose of the payment. Receives unused funds back, reconciles the petty
cash box, and communicates with the Accountant I(RBMO) the balances needed to replenish the petty cash.
Prepares daily receipts (call in sheets) and daily bank deposits. Receives funds (cash or check) through mail or at the cashier window. Writes receipts and pulls all documentation together for the Accounting Technician II to deposit.
Assist the Property Department on their annual asset inventory for all assets in the accounting department.
Assist with canteen inventory (if one on the campus) to inventory the stock at the canteen.
Other duties as assigned include but are not limited to administration, cashiers, and fiscal services. Provides training on tasks to new employees in the same role. Participate and/or serve in a supporting role to meet the agency’s obligation for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shill pattern assignment and/or location.

Knowledge Skills Abilities:
Knowledge of clerical and financial procedures; proper use of spelling, punctuation, grammar, and arithmetic;
of business and financial policies and procedures; and of records administration and postage procedures.
Skills in using a personal computer. Microsoft applications to include proficiency in Excel, Word, and Outlook,
along with the use of 10 key calculator data entry.
Ability to prepare and maintain records, files, and reports; to transfer dent effects or mail from one location to
another: to make arithmetic computations; to communicate effectively; and to train other employees.

Registration or Licensure Requirements:
Must possess valid Texas driver’s license or obtain it no later than 90 days after hire date. Applicants with an
out-of-state driver’s license must provide an original certified driving record from the state of driving licensure.
Eligible driving record required based don HHSC Flea Management policy.

Initial Selection Criteria:
Education equivalent to a high school degree preferred.
Post High School training in Business Office procedures/software OR
At least two years of paid work experience in a clerical position which included using computer for word processing, spreadsheets, or data entry.

Additional Information:
Salary Note:The salary offered will follow HHS starting salary guidelines which are typically made at or near
the minimum of the salary range.
Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry
checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aide, Medication Aide and
Employee Misconduct and HHS OIG List of Excluded Individuals/Entities.
Males between the ages of 18—25
must be registered with the Selective Service.
All State Supported Living Center employees are subject to Random drug testing.
Flexibility in work hours may be required for this position. The position may be required to work overtime and/or
extended hours.
All applicants must be at least 18 years of age to be considered for employment at a state-operated facility.
All new hire candidates will be required to receive COVID-19 medical screening (
nasal test) as part of the due
diligence process.

MOS Code:
Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this
position may include, but not limited to: 42A, YN, 0111, 3AIX1. Alt active duty military, reservists, guardsmen,
and veterans are encouraged to apply if qualified to fill this position. For more information see the Texas State
Auditor’s Military Crosswalk at http:/twww.hr.saostate.tx.uslCompensation/JobDescriptions.aspx.