Cash Application Specialist

Job Description

Job Title:Cash Application SpecialistReports to: Accounting Manager FLSA Status: Non-Exempt

Location: Minneapolis Corporate Department: Accounting Prepared by: Human Resources

Prepared Date: November 06, 2023 Approved by: Director, Operations Date: November 06, 2023

Qualifications:

• High school diploma and five Years Accounts Receivable Experience; basic accounting skills
• Data entry and general math skills
• Strong attention to detail
• Excellent verbal and written communication skills
• Positive Attitude with the ability to multi-task
• Ability to work independently, self-starter, energetic.
• Use of Variety of Computer Programs; JD Edwards or Similar ERP Systems
• Knowledge of Microsoft Word, Excel, and Outlook required.

Responsibilities:

The Cash Application Specialist is responsible for the research, verification of cash transactions and interacting with the Accounting and Collections departments. The Cash Application specialist will work with the team to resolve any errors after posting payments. Process high volume of transactions and remittances for our eleven production facilities.

Essential Job Duties:

This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities, as management may deem necessary from time to time.

• Posts daily cash receipts to customers’ accounts with a high level of accuracy.
• Works directly with the bank to facilitate billing inquires and manages transactions in compliance with financial policies and procedures.
• Prepares, records, verifies, analyzes, and reports any errors to the accounts receivables team for further research.
• Maintains and reconciles daily large commercial credit cards accounts, unapplied payments, and ACH/EFT processing.
• Balances the cash received to the cash posted daily.
• Develop and document collection procedures.
• Assists in identifying potential problem accounts and sending follow-up correspondence.
• Creates and maintains customer account files to have available to customer inquiries, payment tracking and ensuring issues are being appropriately addressed and documented.
• Work with AR team to ensure all receivables are covered by team during vacations and absences. Establish guidelines of cross training. Have the ability to work independently and exercise good judgment skills.
• Notify the AR team of customer deductions, overpayments, etc. by properly documenting in the appropriate files.
• Will perform other related work as required.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to risk of electrical shock.

This position will work in an office environment with a flexible work schedule of three days in the office and 2 days remote per week.