Case Clerk - Workplace Safety

Pursuant to regulation the pay range for this position is $29 - $34 per hour.

ABOUT LITTLER

At Littler, we understand that workplace issues can’t wait. With access to more than 1,700 employment attorneys in 100 offices around the world, our clients don’t have to. We aim to go beyond best practices, creating solutions that help clients navigate a complex business world. What’s distinct about our approach? With deep experience and resources that are local, everywhere, we are fully focused on your business. With a diverse team of the brightest minds, we foster a culture that celebrates original thinking. And with powerful proprietary technology, we disrupt the status quo—delivering groundbreaking innovation that prepares employers not just for what’s happening today, but for what’s likely to happen tomorrow. For over 75 years, our firm has harnessed these strengths to offer fresh perspectives on each matter we advise, litigate, mediate, and negotiate. Because at Littler, we’re fueled by ingenuity and inspired by you.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

“Essential Functions” are primarily job duties that candidates must be able to perform unassisted or with some reasonable accommodation made by the employer.

1. Help create and maintain client related files by scanning and filing matter related records, including client documents received.
2. Provide records intake and distribution services by receiving, logging in and creating files for safety investigations, deposition transcripts, site inspections, and subpoenaed records. Scan and electronically file documents in Document Management system.
3. Assist paralegals and attorneys with OSHA support needs and act as a liaison with outside vendor for bulk scanning and production services. Scan, review, index and code documents in appropriate client related databases.
4. Assist paralegals and attorneys with preparation of witness files, site inspections, assemble deposition files, OSHA binders, OSHA notebooks and other hearing binders; assist with assembling exhibits in support of motions and hearings.
5. Assist with docketing and coordinating case workflow for the nationwide Workplace Safety Practice Group.
6. Organizing documents and bates labeling.
7. E-file documents with appropriate courts and agencies.
8. Regular and predictable attendance is an essential function of the job.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

1. Minimum education required Associate’s Degree. Bachelor’s Degree preferred.  Paralegal certificate from an accredited paralegal program is a plus.
2. Workplace Safety and OSHA case related experience is a must. 
3. Ability to organize and prioritize numerous tasks and complete them under time constraints is essential.
4. Interpersonal skills necessary in order to communicate with a diverse group of attorneys, paralegals and staff in person, by email and by telephone to provide information in an appropriate business manner.
5. Ability to operate standard office equipment.
6. Ability to retrieve and distribute volumes, push and pull carts of materials weighing up to 20 pounds and ability to retrieve from and replace objects on shelves up to 8 feet high.
7. Work occasionally requires more than 40 hours per week to perform essential duties of the position.  

WORKING CONDITIONS (Environment within which the work is performed):

1. Normal office environment with little exposure to excessive noise, dust, temperature and the like.
2. Flexibility to work remotely and/or on a hybrid schedule when necessary or in line with Firm policies.

EMPLOYMENT WITH LITTLER MENDELSON:  The above statements are intended to describe the general nature of the job and do not represent that all such duties will be performed by all individuals who hold the job.  The list of duties is not exhaustive in that incumbents may be assigned other duties in addition to those shown.  All employees of the firm are expected to:

• Promote positive work habits, including effective and timely communication, teamwork and respect for co-workers.
• Provide constructive guidance to other employees and representatives of third parties who do business with the firm.
• Comply with safe work practices, including the use of safe work procedures, maintenance of a safe working area, and the use of safety equipment.
• Contribute to providing the highest quality of products and services to clients.
• Understand and appropriately apply the firm’s practices and procedures.

SCOPE OF JOB DESCRIPTION AND MODIFICATIONS:  This job description does not limit the tasks that an employee may reasonably be requested to perform.  Substantive changes to this job description may be necessary to meet the changing business needs of the firm.  Any substantive revisions to this job description require the approval of the Office Administrator.  Notwithstanding this Position Description, all Littler Mendelson employees are at-will employees – each may resign at any time and for any reason, and the firm is free to terminate the employee at any time, with or without cause and with or without notice.