Capital Projects Coordinator

Summary:

Starting Salary $18-$21

Remote position, Must live in Florida

At Pace, we transform girls’ lives through academic and counseling programs based on a gender-responsive, strength-based, and trauma-informed framework. Team members create a safe place for girls to learn, grow, and heal.

The Capital Projects Coordinator facilitates the timely and successful delivery of Pace’s construction and major facility projects by managing various administrative tasks and coordinating team activities. As part of the Business Services division, this role supports the work of project managers and senior leadership to develop, sustain, and improve Pace’s long-term property investments.

Qualifications and Education Requirements

Required

• High school degree or GED.
• Valid Florida driver’s license.
• Minimum of 3 years of demonstrable project coordination experience.

Preferred

• 3+ years of demonstrable project coordination experience in a related field.
• Bachelor’s degree from an accredited university.
• Related professional certification.

Roles and Responsibilities

• Organizes and maintains project documentation for new construction, buildouts, remodels, and major facility repairs and renovations.
• Coordinates with the Finance and Contract Administration departments to facilitate procurement processes.
• Tracks and reconciles project costs in coordination with the Finance department.
• Coordinates with architects, engineers, contractors, and local authorities on permitting processes.
• Facilitates issuance of project notices and orders to contractors.
• Manages a comprehensive project calendar and schedules meetings.
• Coordinates with project managers and Center administrative staff to schedule facility work.
• Tracks and maintains Notices to Owner and lien waivers.
• Assists with preparation of project plans and reports.
• Assists with zoning- and land use-related applications.
• Develops training documents on critical facility operations.
• Coordinates with Center staff to ensure a smooth transition from project completion to occupancy.
• Documents and advises on processes and procedures.
• Participates in team meetings and activities as required.
• Other duties as assigned.

Skills and Abilities

• Strong time management skills.
• Exceptional organizational and file management skills.
• Ability to work effectively with a diverse range of individuals in a demanding environment.
• Strong written and oral communication skills.
• Ability to handle multiple priorities simultaneously.
• Proficiency in use of Microsoft Office applications.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)