Capital Improvements Project Coordinator

General Description

Essential Job Functions

Responsible for the development and the coordination for the accounting, analysis and financial management for the branch's Capital Improvement Plan. Key collaboration in the Capital Improvement five-year Budget Process. Ensures that budget and expenditures for capital projects are monitored and kept within the scope of the approved funding and facilitates amendments as needed. Oversees the Revenue and Expenditures for Bonds, Restricted Funds, Renewal and Replacement and Capital Improvement Accounts, track and monitor the individual Bond expenditures, cash transfers and remaining balances. Verifies bond projects and expenditures comply with Bond covenants. Maintain records, verifies eligibility, submit, track and report on Federal, State or Local grant reimbursement requests and invoicing for eligible projects. Collects data, compile reports, verify eligibility and create requests for reimbursement to FEMA. Replies to internal or external auditor requests. Conducts continuing analysis of branch and major department revenue, encumbrances and expenditures within the established statutes, guidelines, ordinances and County Policy and generally accepted accounting practices (GAAD). Implements budget process involving periodic budget reports and budget balances. Supervises the pre-audit of account, invoice, voucher, bank reconciliation and records. Prepares statistic and analytical reports on department operation including revenue, expenditure, time schedule, tracking charts and other data when appropriate. Coordinates and supervises the work of Accountants, including training, instruction and guidance. Performs other related work as required.

Knowledge, Skills and Abilities

• Knowledge of business English, spelling, and punctuation.
• Strong communication and reading comprehension skills.
• Knowledge of modern techniques and practices used for procuring and monitoring contracted service Contractors.
• Knowledge of office practices, procedures, principles of organization and administration.
• Knowledge of accounting methodology.
• Ability to email, compose letters and memoranda.
• Ability to make decisions in accordance with the departmental rules, contracts, regulations, and policies.
• Ability to establish and maintain effective working relationships with employees, Infrastructure management and vendors.
• Knowledge of Infrastructure systems components, operations protocol, and invoice reconciliation.
• Ability to establish and maintain effective working relationships with coworkers, contractors, and regulatory authorities.
• Ability to operate a computer.
• Knowledge of Windows based programs, Outlook, Microsoft Office Word, Excel, and Tyler Munis.
• Must demonstrate strong proficiency in spreadsheet creation, entry and modification.
• Must be able to interpret pivot tables and complex financial data in spreadsheets.

Minimum Requirements

PHYSICAL SKILLS: Ability to communicate effectively using verbal, written and visual communication.

EDUCATION, TRAINING AND EXPERIENCE: Graduation from an accredited college or university with a Bachelor's Degree or higher in Business, Finance, Accounting, Public Administration, Management, or related field and five (5) years of project coordination/management experience required. Experience with contract documents and follow up requirements preferred.

LICENSES, CERTIFICATIONS OR REGISTRATIONS: Must possess a valid Florida driver's license.

ADA STATEMENT: A qualified employee or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act.

DRUG-FREE WORKPLACE: Pasco County is a drug-free workplace in accordance with Federal and Florida Law.

EMERGENCY RESPONSE/RECOVERY ACTIVITIES: All employees will be required to work before, during, or after an emergency. During an emergency, employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location and work schedule to fit the needs of the County and its citizens.

VETERANS' PREFERENCE: Under Section 295.07, F.S., Chapter SSA-7, Pasco County BCC provides to Veterans, that preference in appointment will be given to preference-eligible applicant.

• Florida Retirement System (FRS) retirement plan
• PTO (Paid Time Off)
• Paid holidays
• Group insurance
• Tuition reimbursement
• Deferred compensation
• Medical leave pool
• Annual medical leave buy-back
• Mid-management/Professional grade, and management personnel may receive 40 hours of admin leave per calendar year.